Sep 05, 2019

Executive Associate (Regional Support Office)

$55,000 - $60,000 yearly
  • Citizens of the World Los Angeles
  • Los Angeles, CA, USA
Full-time Administrative

Job Description

About Citizens of the World Los Angeles


The mission of Citizens of the World Los Angeles (CWC LA) is to provide a socio-economically, culturally, and racially diverse community of students in Los Angeles with an intellectually challenging, experiential learning environment that develops each student's confidence, potential, and individual responsibility as citizens of the world. CWC LA schools develop students’ social and emotional skills to prepare them to become citizens of the world, and we promote academic rigor through a constructivist, project-based learning approach, to support and develop children’s natural intellectual curiosity.


CWC LA is currently expanding: over the next five years, we will more than double the number of students we serve. CWC LA currently serves nearly 2,000 students in three high-performing schools. Our schools include CWC Hollywood (TK-5thgrade), CWC Silver Lake (TK-8th grade) and CWC Mar Vista (TK-8th grade). We plan to open an additional school in the San Fernando Valley in the 2020-2021 school year.


CWC LA has a Regional Support Office (RSO) that supports all CWC LA schools. We work with our network partners at Citizens of the World Charter Schools (CWCS), linking the schools in Los Angeles to CWC schools in other parts of the country.


Our core values are embraced by the entire community:

  • Excellence: We demand lasting quality.
  • Diversity: We are better and stronger because of our differences.
  • Authenticity: We are our true selves in this work, and we are candid.
  • Community: We care deeply about people. We share and build partnerships. We celebrate, laugh, and seek joy, even in the tough times.
  • Change: We welcome the unknown, embracing the unexpected and new. We adapt to meet the ever-changing times. We find new ways.


Job Overview


CWC LA is seeking a dynamic individual with a broad skill set to assist the Executive Director in running the CWC LA region. The Executive Associate will be a key member of the CWC LA regional team. Overall responsibilities will include management of the Executive Director’s calendar and overall priorities, the basic operations of the regional support office, Board of Advisors management, and supporting key school-based initiatives. The Executive Associate will also help lead the region’s communications and branding work, support all members of the regional support team on a variety of their priorities, and work frequently with all CWC LA stakeholders. This role has enormous potential for impact for a creative and entrepreneurial problem solver who is passionate about serving students and the central tenets of the CWC LA mission. The Executive Associate will report to the Executive Director.


Support for Executive Director

  • Manage Executive Director’s calendar by scheduling meetings, inputting appointments, and organizing the Executive Director’s time.
  • Prepare and organize documents to assist the Executive Director in managing the CWC LA region. Examples include preparing expense reimbursements, developing work plans for key projects and filing documents.
  • Manage communications and branding efforts from the Regional Support Office, including drafting communications from the Executive Director, managing email distribution system and managing the regional website.
  • Work collaboratively with all CWC LA Principals, school site staff, parents, students, LAUSD, and other partners.
  • Respond to requests in the absence of the Executive Director and direct requests to the appropriate party, when appropriate.


Regional Support Office Management

  • Manage the basic day-to-day operations of the regional support office. Examples include ordering supplies, managing vendors, ensuring the office environment reflects the values of the organization and managing files and our document management system.
  • Manage the physical expansion of the Regional Support Office to accommodate growth in the team.
  • Represent the core values of CWC LA to individuals contacting the Regional Support Office.
  • Manage credit card recapitulations for Regional Support Office team members, and support RSO team members with expense reports.
  • Manage deposits of any cash or checks received at the Regional Support Office office.
  • Serve as the first point of contact for visitors and phone calls, and provide general information about the organization and direct calls to the appropriate person on staff.
  • Serve as point person for office equipment and technology including coordination of on-site troubleshooting for copy machines, printers, telephones, fax, Internet, etc.

Board Member Management

  • Manage the logistics of CWC LA Board meetings. Examples include drafting materials and minutes, communicating with Board members and setting up the room space.
  • Support all CWC LA Board committees in completing their work in a timely manner.
  • Manage all communications with CWC LA Board members.
  • Ensure compliance of governing Board operations per the Brown Act, and work closely with schools to post Board meeting materials at school sites.


Other Critical Priorities

  • Support select initiatives across the CWC LA team on an as-needed basis. Examples include supporting the logistics of school-based events, translating materials for distribution to families, drafting grant materials and supporting fundraising events, supporting the management of CWC LA-sponsored events and posting job vacancies on external websites.
  • Perform research on key issues for the CWC LA team on critical topics.
  • Prepare responses to external requests for information from CWC LA, including Public Records Act requests.
  • Serve as point person for office equipment and technology including coordination of on-site troubleshooting for copy machines, printers, telephones, fax, Internet, etc.


  • Associate’s degree (Bachelor’s degree preferred)
  • Experience working in a fast paced educational non-profit environment or other professional setting. Teaching experience a plus.
  • Highly driven to surpass objectives and take initiative when completing tasks.
  • Ease at managing competing demands and determining priorities independently.
  • Outstanding organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to work collaboratively with a diverse group of stakeholders, and enthusiasm for building a strong team.
  • Adaptable when faced with shifting priorities.
  • Ability to work under pressure and perform tasks with limited direction.
  • Strong belief in the CWC LA mission.
  • Humility and self-reflection as a life-long learner.
  • Strong computer and technology skills, including proficiency with Excel, Word, PowerPoint, and Google docs.
  • Bilingual in Spanish and/or Korean (strongly preferred, but not required)
  • Valid driver’s license and dependable transportation as travel between school sites in Los Angeles will be required

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