Sep 11, 2019


  • Voices College-Bound Language Academies
  • San Jose, CA, USA
Full-time Accounting and Finance Other

Job Description


Though 9 in 10 Latino young adults say a college degree is important for success in life, fewer than 15% age 25 or older hold a bachelor’s degree. Voices College-Bound Language Academies exists to change that.

Voices is a public charter school network with a mission to prepare all students for the challenges of higher education through the context of an academically rigorous dual-language program. Every student, regardless of home language, graduates bilingual and biliterate in English and Spanish. As we expand to serve more traditionally underserved students, Voices seeks additional team members who share a commitment to its mission and believe joyful learning and world-class academic preparation are not mutually exclusive

Voices Academies’ Vision

All students graduating from Voices College-Bound Language Academies will possess the knowledge, skills and confidence to succeed in any career path they choose to pursue in life by mastering academic standards and subject matter. Students will be aware of the many positive possibilities for their future, and enjoy learning throughout their lives. They will be able to think critically by asking questions, especially when confronted with the status quo. Our students will have a sense of social responsibility to make their communities better.

Role Summary

Voices Academies’ Controller will be an inspiring leader with an entrepreneurial spirit. Reporting to the Chief Financial Officer (CFO), the Controller will manage day-to-day financial operations for the Charter Management Organization (CMO) and the schools with responsibility in the areas of accounting, banking, budgeting, procurement, and financial planning. The ideal candidate will have the knowledge and experience to manage the Voices Network accounting, finance, and organization-wide budgets in accordance with generally accepted accounting principles (GAAP). Together with the CFO, the Controller will oversee all organizational-wide contracts, review and update financial policies and procedures and internal controls, ensuring the protection of the organization’s assets.

The role is hands-on and requires the ability to handle day-to-day staff management and administrative duties as well as the long-range planning and leadership activities of the position. The Controller will help create and manage financial policies and systems that support the schools’ mission and culture of achievement. Together with the CFO, the Controller will lead the network and the schools in all areas of finance. The ideal candidate will not only be innovative, but also have an unwavering commitment to improve and ensure the Network’s financials. The Controller will supervise the Staff Accountant and Bookkeeper positions.

Key Responsibilities

Financial Operations:

  • Lead and improve month-end and year-end close process, ensuring completeness and accuracy
  • Ensure that accounts payable, accounts receivables, bank reconciliations, payroll, and debt transactions are administered and organized timely and properly
  • Maintain the chart of accounts and system of controls over accounting transactions
  • Maintain and issue monthly and quarterly financial statements for authorizers at regional and state levels, as well as for future potential bond-related activities
  • Lead the preparation of the annual audits, 990 submissions and work with school site finance operations
  • Resolves issues resulting from financial audits
  • Provide financial analyses as needed, in support of organization forecasting
  • Manages the cash flow position of the networks’ accounts
  • Reviews payroll and works with outside payroll providers to oversee the preparation of the quarterly tax reports and W-2’s
  • Generates internal and compliance reports including federal, state, grant and authorizer reports
  • Ensure the completeness and accuracy of the filing of 1099s and all fiscal compliance reports

Process Improvement And Development:

  • Oversee the accounting operations especially control systems, transactions, and policies and procedures
  • Experience in improving processes in accounting, AP, AR and in payroll
  • Managing relationships and negotiating with vendors, auditors and government agencies
  • Develop streamlined purchasing, payroll systems and on-going expense tracking
  • Prepare reports for the Board of Directors that analyze budget performance, variance and trends to ensure continuous flow of information for financial transparency.
  • Develop a financial dashboard to track key financial metrics and report results regularly.
  • Support and monitor grant budgets and assist with other fundraising activities as necessary.

Accounting And Planning:

  • Develops recommendations to the senior leadership team, the Board and related Committees in all matters pertaining to the overall financial objectives
  • Develops and implements a strategic plan for financial planning and budgeting.
  • Develops, prepares and monitors the annual budget. Analyzes and reviews budgetary and financial data;
  • Work with CFO overseeing cash forecasting and strategy
  • On a monthly basis, preparation of network-wide financial statements, including statement of activities, the statement of financial position, budget versus actual variance reports and accompanying narratives for the board and as required.
  • Provides financial data, cost analysis, and recommendations for all new and current programs.
  • Provide mid-year review and recommendations re: operating budget, revenue and expense.

General Financial Compliance:

  • Maintains compliance with governmental regulations and GAAP
  • Coordinate the provision of information to external auditors for the annual audit
  • Responsible for risk management and crisis planning
  • Comply with local, state, and federal government reporting and filing requirements
  • Monitor debt levels and compliance with debt covenants
  • Keeps the leadership team and Board apprised of risk management issues, liability, rates, coverage and claims
  • Develop and document business processes and accounting policies to maintain and strengthen internal controls
  • Ensure quality control over financial transactions and financial reporting
  • Serve as a full-time and engaged member of Voices’ staff, including accompanying students on field lessons, assisting with student recruitment and enrichment activities, and working with other staff members to ensure fulfillment of Voices’ mission.

Voices Academies Controller candidates will have the following:


Required Qualifications:

  • Bachelor’s degree required, CPA preferred
  • Minimum 6+ years of experience in Accounting, preferred
  • Experience with accounting systems, such as Intacct, SAP, Netsuite, including implementing and integrating technologies
  • Strong accounting, analytical and reporting skills
  • Proficiency in net asset accounting
  • Detail- and results-oriented team player who is dedicated to getting the job done
  • High proficiency in Microsoft Excel, PowerPoint, Word, and Google Apps
  • Outstanding written, speaking, and organizational skills with experience interacting with a broad range of stakeholders.

Preferred Qualifications:

  • Comfort with working in a fast-paced environment and for a non-profit
  • Proven track record of success managing employees to achieve ambitious goals.
  • Entrepreneurial spirit, flexibility, and demonstrated success in
  • Understanding of dual language instructional practices and school design and the unique characteristics of public charter schools is a plus.
  • Ability to work well independently and within a team environment; working efficiently, and exercising excellent judgment in making decisions.
  • Demonstrated passion for the mission, vision and values of Voices Academies with a deep commitment to improving the lives of students from low-income communities
  • Tolerate high levels of stress

Working Conditions:

  • Regular requirement to stand, sit, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, stoop, kneel and crouch
  • Lift and carry objects weighing up to 50 lbs.
  • Occasional evening and or weekend work
  • Occasional travel
  • Willingness to be trained as needed

Prior to Employment: Once an offer has been extended, a candidate must meet the following criteria to receive a final contract:

  • First Aid/CPR Certification
  • Clear Criminal Background Check
  • Valid TB Clearance


Key Compensation:

  • Highly competitive salary
  • Medical benefits
  • Exceptional growth opportunities
  • Retirement plan


  • Reports directly to Chief Financial Officer (CFO)
  • Permanent Salaried, Exempt Position
  • At-Will Contract

If you have any questions about this position, please contact our hiring team by email at [email protected]. Thank you.

Voices College-Bound Language Academies is an equal opportunity employer. It is the policy of Voices to afford equal employment and advancement opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, ethnicity, ancestry, sex, sexual orientation, age, physical or mental disability, marital status, citizenship status, medical condition, or any other legally protected status.

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