The Associate Director of Grant Finance is responsible for the financial reporting and accounting of all grants, contracts, and other financial activity for a small portfolio of sites across the City Year U.S. network and cross site projects overseen by the Finance Director. This position will manage, and develop a team of two Financial Grant Managers.
Leads the pre-award public grant administration process
Responsible for grant accounting functions including review and preparation of budgets and amendments, preparations of grant reports and financial documentation maintenance, and monthly accruals of grant income
Monitors adherence to grant administration policies and procedures of the organization for a portfolio of sites
Ensures compliance with Cost Principles and Audit requirements for Federal Awards
Interacts with program staff and outside entities, performs general accounting related specifically to grants/contracts ensuring compliance with grantor or lending agency regulations and laws for a portfolio of sites
Prepares internal and external financial, budgetary and accounting reports of considerable complexity requiring independent judgment, initiative, and extensive knowledge of accounting policies and procedures of the organization, and various federal, state and local agencies.
Reporting Relationship: Finance Director
Financial reporting and financial record maintenance; preparation of monthly, quarterly, and annual financial reports
Cash management of all federal grants, school and other contracts including preparation of requests of funds from grantor agencies
Maintain and track staffing allocations to ensure they align with sponsoring agency requirements
Provide exceptional customer service to site partners through on-going communication and training and technical assistance development
Review payments charged to grants for conformity to budget; calculate allocation of administrative and matching costs and charge those costs to grants monthly.
Prepare grant billings, reconcile and monitor receivables and pursue unpaid billings.
Responsible for budgetary control of grants and contracts and proper expense classification based on grantor guidelines
Prepare funder budgets for proposal submissions, review and approve budgets created by direct reports
Provide assistance in the general accounting and cash management areas.
Assist in the preparation and coordination of schedules for the Uniform Guidance Single audit and lead funder specific grant audits and desk reviews
Other special projects as assigned
Bachelor’s Degree in accounting or finance or equivalent professional experience.
Four or more years in nonprofit accounting or grant financial management
Strong skills in Microsoft Excel
Knowledge of GAAP, and US government grant-making rules and regulations, including Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
Flexible work hours required to meet unanticipated work demands and deadlines beyond routine work flow.
Highly proficient in applying technology to work processes.
Advanced experience with Workday or other accounting software
Knowledge of best practices and ability and eagerness to design and apply such to current environment.
Excellent verbal and written communication skills; demonstrated skills in diplomacy, team building, and connecting people to a common vision.
Ability to present complex information easily and accurately.
Demonstrated ability to analyze qualitative and quantitative information and the skill to teach others to do the same.
Commitment to City Year core mission and values and an ability to model those values in relationship with colleagues and partners.
Compensation and Benefits
Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more.
City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.
City Year helps students and schools succeed. Fueled by national service, City Year partners with public schools in high-need communities toprepare students with the skills and mindsets they need to thrive in school and in life. Diverse teams of City Year AmeriCorps members serve full-time as tutors, mentors, and role models, providing research-based student, classroom, and whole school supports to help students stay in school and on track to graduate from high school, ready for college and career success. A 2015 study shows that schools that partnered with City Year were up to two to three times more likely to improve on mathematics and English language arts assessments.
With our partners, City Year is contributing to a bold vision of what public schools can and should be for all children: places of learning, exploration, growth and risk-taking.
City Year is among the nation’s fastest-growing nonprofit socialenterprises. Theorganization’s 900 staff and 3,000 AmeriCorps members work and serve in 29 communities across the country, including Boston–where City Year was founded in 1988 and is headquartered–and Baton Rouge, Buffalo, Chicago, Cleveland, Columbia, Columbus, Dallas, Denver, Detroit, Jacksonville, Kansas City, Little Rock, Los Angeles, Memphis, Miami, Milwaukee, New Hampshire, New Orleans, New York, Orlando, Philadelphia, Providence, Sacramento, San Antonio, San José/Silicon Valley, Seattle/King County, Tulsa, and Washington, D.C. City Year also has international affiliates in South Africa and the United Kingdom.
A proud member of the AmeriCorps national service network, City Year is supported by the Corporation for National and Community Service, local school districts and private philanthropy from corporations, foundations and individuals. City Year has earned Charity Navigator’s highest rating since 2003, certifying our commitment to accountability, transparency, and responsible fiscal management. Less than one percent of rated organizations have received this distinction for more than 15 consecutive years, placing City Year among the most trustworthy nonprofits in America. Learn more atwww.cityyear.org, City Year’sFacebook page, onTwitter, andLinkedIn.