Oct 11, 2019

Office Coordinator [College Track Oakland]

$18.75 - $20.00 hourly
  • College Track
  • Oakland, CA, USA
Part-time Administrative Operations and Facilities

Job Description

About College Track
College Track is a comprehensive college completion program that empowers students from underserved communities to graduate from college. From ninth grade through college graduation, our 10-year program removes the academic, financial, and social-emotional barriers that prevent low-income and first-generation students from earning their college degree. In 1997, we started with 25 students in East Palo Alto, and today, we have ten centers located in underserved communities across California, Colorado, Louisiana, and the D.C. Metro Area with more than 3,000 students on the path to upward social mobility.

Our Impact
College Track students graduate from college at a rate that is more than double the national average for low-income and first-generation students. Five years out of college, our graduates are employed full-time, and over 85% report earnings greater than their parents. By helping our students maximize the value of their four-year college degree, which includes minimizing student loan debt, securing internships, and limiting the need to work while in college--we prepare them to succeed in the 21st century economy.

Our Commitment
From the summer before ninth grade through college graduation, our 10-year program removes barriers that prevent students from earning their college degree by providing them with comprehensive academic support, leadership training, financial and college advising, and scholarships. We teach them the skills necessary to succeed in college and beyond.


Our Values

At College Track, our values drive the way we do our work, and we look for individuals who share our passion. We blend an entrepreneurial spirit with our nonprofit roots, cultivating a dynamic culture where everyone's contributions are valued and encouraged. 

  • COMMITMENT: We have an unwavering belief in our students.
  • PASSION: We are dedicated to changing our nation’s college completion story.
  • JOY: We create environments rich with smiles and laughter.
  • AUTHENTICITY: We believe relationships matter.
  • EXCELLENCE: Our students deserve nothing but the best.


Position Overview

Reporting to the Operations Manager, the Office Coordinator will support the day-to-day operations of the site and provide help to the site’s key program areas. The Office Coordinator will coordinate student transportation, secure all technology at the site, monitor student attendance, maintain site appearance, and complete other projects as assigned by the Site Director and Operations Manager. Furthermore, the Office Coordinator will participate in and support site activities and have direct accountability for meeting the organization’s bottom line goals in the areas of attendance, retention, and enrollment.


Primary Responsibilities Include:

Manage the day-to-day of the Oakland office

  • Manage the reception area including answering phones, responding to general inquiries and greeting visitors.
  • Manage inventory of office supplies including purchasing and restocking of office supplies and equipment.
  • Retrieve, sort and distribute mail.
  • Work closely with the Operations Manager to ensure proper handling of accounts payable.
  • Ensure smooth-running office operations and a comfortable, well-functioning work environment. Support the implementation of shared office policies that ensure office cleanliness of common areas.
  • Oversee meeting spaces and set rooms up for meetings (order food, ensure room is tidy, ensure technology is set up, etc).
  • Manage daily site closure.

Provide Site Director and Operations Manager with support and help with special projects

  • Managing student applications: Sort all completed applications; Notify students of recruitment timeline and collect application documents.
  • Coordinate student transportation: Support students who need monthly public transportation via Clipper.
  • Secure all technology: Ensure programming staff have all resources and devices needed before each session; Lock up all laptops and tablets in their appropriate locations at the end of each day.
  • New projects: Support the Operations Manager and Site Director with administrative tasks as assigned


Skills & Experience Required

First and foremost, the Office Coordinator must embrace College Track’s vision of transforming low-income communities into places where college readiness and college graduation are the norms. Additionally, candidates must possess the following qualifications:

  • Minimum 4-year college degree or at least junior-standing in a 4-year college
  • Results-driven; commitment to utilizing data to make informed decisions
  • Exceptional organizational skills; keen attention to detail
  • Strong interpersonal skills and collaborative, community-minded attitude
  • Outstanding problem-solving skills
  • Excellent communication skills (both written and oral)
  • Unflappable self-starter with the ability to effectively manage a wide range of tasks and projects
  • Strong learning orientation; readily receives and incorporates direct feedback
  • Goal-oriented and strong commitment to reaching goals; dedication to helping students achieve their goal of a college degree
  • High level of self-awareness, humility, and emotional intelligence
  • Demonstrated ability to meet and maintain federal, state, local, and College Track guidelines
  • Fluency in Spanish strongly preferred


Compensation & Benefits

The Office Coordinator will work Monday–Thursday, 1:00-7:30pm during all programming hours. Hourly pay rate will be $18.75 - 20 depending on experience.


To Apply:

Please send a cover letter and resume to Alicia Ramirez, Operations Manager, at [email protected] We will only contact candidates chosen for further consideration. No phone inquiries please.


College Track is an equal opportunity employer fully committed to achieving a diverse workforce. College Track does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.



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