Nov 19, 2019

Student Enrollment Coordinator - IDEA Carver (Immediate Opening)

  • IDEA Public Schools
  • San Antonio, TX, USA
Full-time Operations and Facilities

Job Description


Description
Position at IDEA Public Schools

Role Mission: The Student Enrollment coordinator is responsible for owning the enrollment proces s in order to meet 100% campus enrollment goals. This process includes, but is not limited to, fostering local interes t, managing first year of school enrollment , and monitoring student and family persistence . They will raise awareness of IDEA Public Schools, promote their campus and available grades, secure applicants, and nurture families through the persistence pipeline.

Accountabilities:

  • Ensure 100% Enrollment on the F irst Day of School (FDOS)
    • Execute student recruitment strategies that target families with school-aged children within a 5 - mile radius of the assigned campus
    • Attend community events and informational fairs to inform families and promote brand awareness of IDEA Public Schools.
    • Execute off-site presentations to daycares, housing authorities, community centers and other community organizations
    • Participate in neighborhood walks and door-to-door presentations in neighborhoods near IDEA schools.
    • Assist parents in completing a paper or online application.
    • Host bi-weekly campus open houses
    • Monitor quality of applications submitted and resolves issues in a timely manner
    • Maintain and cultivate a solid wait list after lottery by providing communication and sustained recruitment efforts
    • Any and all other duties as assigned by Student Enrollment Managers

  • 100% of Enrollment Milestones Completed On-Time and To Goal (Re-Registration, Lottery, Registration, W elcome to IDEA, etc. )
    • If applicable, manage the re-registration process by distributing communications and following up with families until 100% of families have responded.
    • Post-Lottery follow up with recruited and blindly selected families to offer their spot and secure their acceptance until achieving 100% acceptance.
    • Oversee Welcome to IDEA orientation planning which includes logistics, production, content coordination, and attendance management to achieve 90% attendance.
    • Manage r egistration process by distributing communications, following up with families, and supporting the collection and input of registration documents until 100% registration is complete.
    • Monitor progress towards goals and make meaningful and timely adjustments

  • 100% of New Families Engage ment Prior to the FDOS
    • Ensure all new families are effectively on-boarded from the time they apply with ongoing communications and invitation to tours and/or open houses.
    • Monitor parent participation throughout the recruiting yea r
    • Collaborate with other campus staff on recruitment and engagement events to greet a nd nurture relationships with new families.
    • Coordinate Info Sessions and Open Houses to on-board new families.

  • 90% New Family Persistence
    • Learn the intricacies of the IDEA Public Schools model to ensure all families know about IDEA's program.
    • Develop long-lasting relationships with families
    • Attend in-classroom program observations in existing regions
    • Successfully complete assessments after observations
    • Lead the work of ensuring 100% of new students and families receive high quality on-boarding
    • Lead the planning execution of specific new student interactions to help students get acclimated to the campus culture and expectations in a way that is inviting and engaging
    • Lead the planning and execution of specific new parent events to welcome the new parents to the campus and helps them integrate and get acclimated to the campus culture and expectations
    • Partner with the A ssistant Principal of Operations (APO) to ensure all new student on-boarding is completed and operational support is given at all new student and new parent events
  • Establish and Maintain 20 School-Benefitting Partnerships

    • Assess community assets within a 5 - mile radius of the campus and e stablishes novel community partnerships with these for the recruitment benefit of the campus
    • Maintain a positive working relationship with community partners to sustain and expand upon new partnerships
    • Maintain a current list of partnerships and contact information available to campus, APO, and R egional D irector of O perations (RDO) as needed

  • We look for Team and Family who embody the followingvaluesand characteristics:
    • Believes and is committed to our missionand being an agent of change: that all students are capable of getting to and through college
    • Has demonstrated effectiveoutcomes and results, and wants to be held accountable for them
    • Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
    • Works with urgency and purpose to drive student outcomes
    • Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
    • Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
    • Works through silos and forges strong cross-departmental relationshipsin order toachieve outcomes
    • We believe in education asa professionand hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.

    Mental Demands/Physical Demands/Environmental Factors:
    • Recruitment:
    • Ability to work a non-traditional schedule (evenings, weekends, select holidays)
    • S ignificant Walking/ Time on Feet
    • Ability/Interest in working o utdoor events such as Festival of Lights/Parades
    • Set-up & Tear-Down of IDEA Information Set Ups
    • Ability to Make Compelling Cold call s
    • Enrollment:
    • Ability to work a non-traditional schedule (evenings, weekends, select holidays)
    • Event Planning and Hosting
    • Persistence:
    • Relationship-Building
    • Communications

    Qualifications:
    • Education : High School Diploma, Some college
    • Intimate knowledge of the ir campus community
    • Ability to connect with parents and families around issues of education for their children
    • Ability to work a non-traditional schedule (evenings, weekends, select holidays)
    • Bilingual Spanish speaker strongly preferred , but not required
    • Valid Texas Driver's License and Clean Driving Record

    Knowledge and Skills:
    • Interpersonal skills
    • Public speaking
    • Self-management
    • Data entry
    • Computer skills
    • Knowledge of IDEA Public Schools
    • Event Planning
    • Bilingual preferred

    IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.


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