Nov 21, 2019

Supervisor - Mail Room

  • Baltimore City Public Schools
  • Baltimore, MD, USA
Executive Leadership

Job Description

Responsible for the day-to-day operations of the central mailroom, which involves the collecting, processing, and delivering of incoming and outgoing mail. Supervises and participates in the pick up, receipt and distribution of U.S. and inter-office mail. Establishes daily procedures and coordinates delivery services. Ensures save and efficient delivery of mail, following economical practices regarding postal rates.

Essential Functions
  • Schedules and coordinates mail processing operations.
  • Receives incoming mail delivered from U.S. Post Office; sorts and groups S. and inter-departmental mail for delivery according to office location; separates inter-department mail from outgoing mail and sorts it for distribution.
  • Runs outgoing mail through mailing machine which seals flaps, stamps envelops and totals number of pieces processed.
  • Maintains daily record of postage changes to departments and totals changes for postage meters.
  • Inspects mail to determine that it is sealed or packaged properly and that it has the required amount of postage.
  • Advises agency personnel on most efficient and economical methods of preparing mail.
  • Maintains records of insured and registered mail by obtaining signatures from addressees upon delivery.
  • Trains and supervises assistants in the processing and delivery of mail.
  • Develops time-measured point-to-point mail pick up and delivery routes.
  • Recommends/initiates disciplinary actions, as appropriate.
  • Participates in the interview/selection process for the hiring of subordinate employees.
  • May operate motor vehicle to transport S. mail to, or pick up mail from U.S. Post Office
  • May operate motor vehicle in the receipt and delivery of inter-building mail.
  • Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school boards policies and the professional standards.

Maximum Salary 30.25

Minimum Salary 23.50

Desired Qualifications
  • Graduation from high school and experience of a responsible nature in the processing of S. and intra-agency mail. Other combinations of applicable education, training and experience which provides the knowledge, abilities and skills necessary to perform effectively in the position may be considered.
  • Possession of a valid State of Maryland vehicle operator?s license.
  • Working knowledge of current postal laws, rates, methods, procedures, regulations, and forms pertaining to all classes of mail.
  • Ability to demonstrate a high degree of responsibility for the safe and efficient handling of mail.
  • Ability to remember names and titles of school system administrators and supervisor.
  • Ability to supervise, schedule and assign mailroom and delivery duties to a staff of clerks and drivers.
  • Good human relations and communications skills.

Full time or Part time Full time

Additional Details

Qualified candidates for the above position must submit the following:
  • Completed online application
  • Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
  • Upload copies of all transcripts ?undergraduate, graduate and all MSDE Certifications
  • Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
  • All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
  • All documentation must be scanned and uploaded to application
  • Benefits -- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link:

Baltimore City Public Schools does not discriminate on the basis of race, color, ancestry or national origin, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, veteran status, genetic information, or age in its employment, programs and activities and provides equal access to the Boy Scouts of America and other designated youth groups. For inquiries regarding the nondiscrimination policies, please contact Equal Opportunity Manager, Title IX Coordinator Equal Employment Opportunity and Title IX Compliance Office 200 E. North Avenue, Room 208 Baltimore, MD 21202; 410-396-8542 (phone); 410-396-2955 (fax).

This position is affiliate d with the City Union of Baltimore (CUB) bargaining unit.

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