Dec 17, 2019

Facilities and Risk Manager (Oakland, CA)

  • College Track
  • Oakland, CA, USA
Full-time Accounting and Finance Data Evaluation and Analysis Education

Job Description

About College Track

 
College Track is a comprehensive college completion program that empowers students from underserved communities to graduate from college. From ninth grade through college graduation, our 10-year program removes the academic, financial, and social-emotional barriers that prevent low-income and first-generation students from earning their college degree. In 1997, we started with 25 students in East Palo Alto, and today, we have ten centers located in underserved communities across California, Colorado, Louisiana, and the D.C. Metro Area with more than 3,000 students on the path to upward social mobility.

To learn more, please visit www.collegetrack.org.

 
Our Impact

 
College Track students graduate from college at a rate that is more than double the national average for low-income and first-generation students. Five years out of college, our graduates are employed full-time, and over 85% report earnings greater than their parents. By helping our students maximize the value of their four-year college degree, which includes minimizing student loan debt, securing internships, and limiting the need to work while in college--we prepare them to succeed in the 21st century economy.

 

Our Values

 
At College Track, our values drive the way we do our work, and we look for individuals who share our passion. We blend an entrepreneurial spirit with our nonprofit roots, cultivating a dynamic culture where everyone's contributions are valued and encouraged.

 

  • COMMITMENT: We have an unwavering belief in our students.
  • PASSION: We are dedicated to changing our nation’s college completion story.
  • JOY: We create environments rich with smiles and laughter.
  • AUTHENTICITY: We believe relationships matter.
  • EXCELLENCE: Our students deserve nothing but the best.

 Position Overview


We are seeking an energetic and passionate Facilities and Risk Manager responsible for overseeing all building maintenance within our growing network. They will be responsible for ensuring all facilities are safe, up to code, and fully operational. The Facilities and Risk Manager will also be responsible for managing contractors, training operations staff, facilities helpdesk, and working with third party vendors. This role is instrumental in developing systems and processes to strongly support all sites, regions, and our national office. Currently, we operate 11 facilities, including a mix of owned, long-term leased and short-term leased facilities. The Facilities Manager is based out of our Oakland national office. They will report directly to the VP of Finance.

Primary Responsibilities:

Project Management

  • Clearly define roles and responsibilities for facilities across national, regional and site operations with transparent escalation paths for accountability.

  • Direct and support facilities responsibilities of operational staff across sites

  •  Manage and coordinate projects for new builds and major repairs/renovations - including budgets, timelines, while ensuring compliance with State/Federal regulations.

 Facilities Acquisition, Maintenance, and Repairs

  • Support facilities vendor identification and relationships.

  • Resolve all facilities related help desk work order tickets within service standards.

  • Analyze and forecast for all capital investments including, but not limited to renovations and repairs to create a multi-year strategy within financial parameters.

  •  Monitoring all existing leases, tracking timing of renewals, rent increases etc. and review and support all new and renewal negotiations representing the needs of the organization.

  • Analyze different lease terms and options to ensure consistency with CT facilities framework.

  • Evolve and maintain CT’s Facilities Framework for tenant improvement projects and permanent builds - accounting for geographic differences and establishing benchmarks.

 Risk Management

  • In collaboration with other national departments, serve as primary liaison addressing operational risk management issues and policies.

  •  Manage non-employee risk management program including serving as liaison for general liability requests, field trip contracts, volunteerism, vehicles, and ensuring sites uphold safety and risk management protocols set forth in partnership with the HR/Talent team.

  • Manage business insurance, risk management, and legal activities including letters of agreement, contracts, leases and other legal documents and agreements.

  • Ensures full compliance with all codes, regulations (local, state, and federal), and safety standards to protect the well-being of all students, guests, and employees occupying the buildings.

 Qualifications

  • 3-5 years of experience in facilities, risk management and lease negotiation required;

  • 3+ years of project management experience

  •  Excellent written and verbal communication skills with keen attention to detail;

  • Skilled at analyzing, interpreting, and using data to collaborate, identify best practices and areas for improvement, and drive results;

  • Strong financial acumen and analytics; resourceful with limited budget and resources;

  • Adept at thinking strategically, translating plans into action, and exhibiting excellent judgment; strong system building skill

  • Ability to self-direct, prioritize and multi-task among competing goals while exhibiting flexibility in a fast-paced, entrepreneurial environment;

  • Excellent relationship building skills with a demonstrated ability to work well with people with a wide diversity of demographic and professional experience levels across a decentralized work environment;

  • Bachelor’s degree required;

  • Flexibility in work schedule

 Compensation & Benefits

 
College Track offers a competitive salary based on the organization’s compensation philosophy, which is grounded in market data. We also offer comprehensive health & welfare benefits and top of the market paid time off.

 
To Apply:

 
Please upload a resume and thoughtful cover letter with your application. We will only contact candidates chosen for further consideration. No phone inquiries please.

 

 

 

College Track is an equal opportunity employer fully committed to achieving a diverse workforce. College Track does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression


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