Jan 13, 2020

Associate, Procurement - Temporary

  • National Math and Science Initiative, Inc.
  • Dallas, TX, USA
Full-time Accounting and Finance Administrative

Job Description

What do you do all day? 

At NMSI, our people mean everything to us, they are the lifeblood of the organization. Without our staff, NMSI is just an idea. This role will support procurement, shipping, receiving and inventory functions. The Temporary Procurement Associate role will report to the VP of Finance. This temporary, full-time role is based out of our office in Dallas, Texas and will work 30-40 hours per week. This position is expected to end on September 1, with the possibility for extension.

What are the details?  

  • Order and/or oversee the ordering of materials, supplies and equipment for NMSI’s office needs, staff and program activities
  • Maintain records and follow-up files of purchases, shipments and related matters
  • Establish accurate count thresholds of all inventoried supplies and training materials and maintain reasonable on-hand quantities of these supplies
  • Maintain current lists of supplies that are required for all NMSI events
  • Coordinates and confirms receipt of materials with Program Delivery and Operations team in conjunction with school point of contacts for NMSI program events
  • Place and/or oversee the placement of equipment orders for the schools in the NMSI CRP network Follow NMSI's procedures and policies, including security protocol for confidential customer information Code invoices for purchases, including all purchases made with the company credit card
  • Contribute to ongoing solutions for operational efficiencies for the procurement function
  • Complete other duties that contribute to organizational, team, or individual goals, as assigned by the Procurement Manager, VP Finance or CFO
  • Ensure that all internal and external customers e.g., teachers, consultants and staff) are supported
  • Other duties as assigned  

What are we looking for? 

  • Education & Experience – You have a high school diploma and some advanced education would be preferred.   You have strong working knowledge of Excel, Word and an aptitude for mastering other software solutions. 
  • Organized & Detail-oriented – You are a master at planning your day and you pay attention to the details
  • Productive – You can handle multiple priorities and deadlines simultaneously, working independently and productively with minimum supervision
  • Communicator– You are adept at communicating clearly with internal and external customers and vendors
  • Innovator– You enjoy thinking outside the box, problem solving and ”finding a better way.”
  • Customer-Centric – You can get along well with external and internal customers, providing support through exceptional follow-through
  • Inclusive – You can work effectively with people regardless of their age, gender, race, sexual orientation, ethnicity, religion or job type—or any other factor that makes us unique! 

Want to learn more?  

The National Math and Science Initiative is a national nonprofit organization dedicated to transforming math and science education in today’s classrooms and ensuring that all students have the knowledge and skills to thrive in the global economy of the 21st century. Founded in 2007, NMSI began by dramatically improving student participation and success in rigorous Advanced Placement math, science and English courses in 85 courses across seven states. Today, NMSI has scaled its proven program to serve more than 1.5 million students, 50,000 teachers, 1,000 high schools and 45 universities across 40 states, and is having a demonstrable and lasting impact on student outcomes.  

NMSI Next, our five-year strategic plan, deepens our commitment to transform our current programs. In doing so, we will also launch a bold approach to partnering with school systems that drives outcomes not only at the student and school system levels, but also at the regional and national levels. NMSI Next is anchored on the concept that the whole will be greater than the sum of the parts and that our teamwork and program work go hand in hand.  Additionally, we believe that our impact at the school system, regional, and national levels will reinforce itself to ensure population level outcomes.  

We believe STEM education is the greatest lever to accessing opportunity and is unmatched in unlocking student potential. 

Specifically, NMSI Next will implement the following strategic levers so that all students, especially those furthest from opportunity, thrive and reach their highest potential as problem solvers and lifelong learners, pursue their passions and tackle the world’s toughest challenges. 

  • Catalyze bold thinking and enduring solutions for all students nationally

  • Collaborate with regional stakeholders to drive sustainable changes 

  • Provide school systems a world class K-12 solution set 

  • Build a strong, sustainable, and nimble organization positioning us to deliver exponential impact 

The organization has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.   Additional functions and requirements may be assigned by supervisors as deemed appropriate. 

National Math + Science Initiative (NMSI) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NMSI complies with applicable state and local laws governing non-discrimination in employment in every location in which we have employees. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


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