Feb 13, 2020

Attendance & PEIMS Specialist

  • KIPP Texas
  • Houston, TX
Full-time School Leadership

Job Description

KIPP Houston Public Schools

Houston, TX
Type: Leadership & Support Staff
Full Time/Part Time: Full-Time
Start Date: 2020-21 School Year

Organization: KIPP Houston Public Schools
Preferred Locations:


JOB TITLE: Attendance & PEIMS Specialist
Founded in Houston in 1994, KIPP has become a national leader in the movement to provide all children with access to an exemplary education and the academic and character skills necessary to thrive in and graduate from college, positively impact their communities, and lead choice-filled lives.
In 2018, KIPP schools in Austin, Dallas-Fort Worth, Houston, and San Antonio joined forces to become KIPP Texas Public Schools, a nonprofit public charter school network, accelerating student academic outcomes and impact more students across Texas. As a unified, statewide organization, KIPP Texas can more effectively leverage the talent, resources, instructional expertise, financial strength, and advocacy in the public charter school movement, in order to have an even larger impact with educationally underserved communities across the state.
In the 2019-2020 school year, KIPP Texas Public Schools will educate more than 29,000 students in 55 schools, placing the district among the top 50 largest in the state. KIPP Texas will continue to prove what is possible for its students, communities, and state, with a goal of growing to educate 100,000 students and achieving a 75% college graduation rate for alumni.
KIPP Texas is grounded in five Core Values as its cultural "North Star":
As a Team & Family, we:
Champion Equity
Chase Excellence
Persist with Purpose
Bring Joy
Rise Together
KIPP Texas is part of the national KIPP network of 224 college-preparatory public charter schools educating early childhood, elementary, middle, and high school students. KIPP schools are part of the free public school system and enrollment is open to all students. Nationwide, KIPP students complete four-year college at a rate of 36 percent, comparable to the national average for all students and approximately three times higher than the average of students from low-income families.
You can see all our job opportunities at https://kipptexas.org/join-our-team/ .
The Opportunity
The Attendance & PEIMS Specialist is a school based position that owns the attendance and student record process. This includes daily attendance, phone calls to families, report cards, compliance based reporting, and support with registration and enrollment. The Attendance & PEIMS Specialist serves as a key member of the school's Front Office Team, ensures that the school's operations meet high standards of operational excellence, and families are offered outstanding customer service.
Key Responsibilities
  • Leads the process to call families whose students are not at school 30 minutes into the school day
  • Responsible for daily attendance emails, providing attendance reports, including students at risk of chronic absenteeism
  • Trains teachers on how to take attendance and inputs the data into the SIS; attendance policy expert
  • NOT responsible for SPED and ELL coding as SPED/ LPAC Coordinator does this via eSped application
  • Responsible for immunization and health documentation data entered into the SIS and auditing these entries
  • Audits critical health alerts for students and ensures the coding or info is in the SIS (e.g. allergies, diabetic)
  • Responsible for general SIS data quality audits via the Certify application
  • Truancy process expert; communicates to the School Leader and APO when a student is at risk
    • Signals to schools a parent meeting needs to be set up w/ next steps developed (APO initiates meeting)
    • This role and the appropriate Dean or AP goes to court when appropriate
  • Corrects student data issues in the SIS, responsible for PEIMS reports
  • Audits applications to verify data accuracy before the lottery; Verifies students are fully enrolled and makes any data corrections (e.g. DOB, address doesn't match) in registration packets and SIS
  • Takes in required documents for students to enroll; sets up, manages, and audits student folders
  • Manages, handles, and makes TREX Requests
  • Accepts transfer requests from families. Works with the other school to send / accept transfer documents that are approved
  • Handles external student document requests and leaver tracking. Ensures that withdrawal meetings are held
  • Prints progress reports and report cards
  • Prepares transcripts and provides letters of proof that a student is currently enrolled (does not validate transcript data or if students are on course to graduate)
  • Enters student schedules developed by the schools
  • Participates (eventually leads) in the weekly attendance check-in meeting
  • Performs other duties as assigned by the APO
Skills and Qualifications
  • 2 to 3 years of work experience, preferably in education, data management, and/or customer service
  • Bilingual; English & Spanish preferred
  • Strong project and time management skills; ability to effectively backwards plan, juggle multiple priorities with great attention to detail, and deliver consistent and timely results
  • Sense of humility, customer service mindset, and shows urgency and the ability to proactively solve problems and make decisions quickly
  • Team player with strong interpersonal and stakeholder management and relationship building skills
  • Ability to be calm under pressure, especially in difficult conversations with parents and staff
  • Excellent organizational, verbal, and written communication skills
  • Excellent computer skills, including Microsoft Word, Microsoft PowerPoint, Microsoft Excel; Google Drive, Google Docs, and Google Sheets
  • Desire to continuously learn and increase effectiveness as a professional
  • Unwavering commitment to the KIPP Texas mission, core values and willingness to go above and beyond to meet the needs of KIPP Texas students, families, and staff
Compensation and Benefits
Salary is based on years of experience, degree of education, and level of expertise. A competitive benefits package is also offered.
KIPP provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

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