Feb 24, 2020

Public Information and Data Governance Support Coordinator

$55,183 - $90,393 yearly
  • Texas Education Agency
  • Austin, TX, USA
Full-time Operations and Facilities Other

Job Description

MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.

POSITION OVERVIEW: The Public Information and Data Governance Support Coordinator works in the Division of Research and Analysis. The position performs highly advanced project planning, coordinating, and tracking in the areas of public information requests (PIRs), data governance, quality assurance, and vacancy management. In addition, the position provides consultation and technical assistance in these areas to internal and external customers. The work of this position supports: the efficient and effective use of data the agency collects from local education agencies, the public transparency and availability of agency-maintained information while protecting student confidentiality, and the integrity and quality of agency products. This individual will work under minimal supervision with considerable latitude for initiative and independent judgment.

ESSENTIAL FUNCTIONS:

  • PIRs: Coordinates processing of public information requests for the Office of Governance and Accountability, which includes working with data providers across multiple divisions to respond to requests in compliance with state and federal laws; applies and reviews redaction in confidential records; and reviews masking of data before release to protect student anonymity.
  • Data Governance: Performs monthly support activities for the TEA Data Governance Board (DGB), including analyzing state and federal laws for requirements and authority for data collections, preparing documents for monthly DGB meetings, and taking minutes. In addition, this role coordinates the biennial Sunset review of all agency data collections.
  • Qualtrics Survey Oversight: Reviews all proposed agency Qualtrics surveys to ensure district-directed surveys have been reviewed by DGB in compliance with agency operating procedures and state statute; maintains a database of agency data collections; uses the database to produce reports; and maintains DGB Web pages.
  • Vacancy Management: Coordinates and performs division vacancy management activities, including communicating and scheduling interviews with candidates, preparing interview materials, greeting and assisting candidates, and coordinating resources necessary for interview exercises.
  • Special Projects: Develops and documents PIR, DGB, and vacancy management standards, procedures, and quality assurance measures; and provides backup administrative support for the division.

 

Qualifications

 

MINIMUM QUALIFICATIONS:

Education: Graduation from an accredited four-year college or university.

Experience: At least (4) years of experience managing projects and providing consultative services and technical assistance to internal and external customers.

Experience in the following is preferred: processing public information requests under the Texas Open Records Act; identifying and redacting confidential information in documents; applying masking to data to protect anonymity; coordinating and performing ongoing support activities for a board, committee, or group that meets on a regular basis; coordinating and performing vacancy management activities; and preparing and publishing Web content.

Substitutions: Education and experience may substitute for one another on a year-for-year basis.
 
OTHER QUALIFICATIONS:

  • Knowledge of state and federal law related to open records and protection of confidential student data.
  • Knowledge of statutory language and Internet resources for state and federal statutes.
  • Capable of identifying problems, evaluating alternatives, and implementing effective solutions.
  • Proven experience meeting multiple deadlines and communicating effectively with various audiences by telephone, in person, and in writing.
  • Skill in using Microsoft Access to develop, update, maintain, and query databases.
  • Skill in using Microsoft Office Suite and Access, Adobe Acrobat, and Web authoring tools.
  • Proficient in planning and scheduling activities and taking minutes.
  • Proven experience developing and documenting standards, procedures, and/or quality assurance measures.
  • Capable of working independently; coordinating and tracking projects; organizing, analyzing, and synthesizing information; and paying close attention to detail.
  • A desire to self-reflect, give/receive feedback and continuously improve.

As an equal opportunity employer, we hire without consideration to race, religion, color, national origin, age, sex, disability, or veteran status, unless an applicant is entitled to the veteran’s preference.

Additional Military Crosswalk (occupational specialty code) information can be accessed here.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

No phone calls or emails, please. Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries. Only candidates selected for interview will be contacted.

 


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