Mar 27, 2020

Operations Coordinator

$15.00 - $20.00 hourly
  • College Track
  • Aurora, CO, USA
Part-time Operations and Facilities

Job Description

Operations Coordinator

Operations Coordinator

This position’s responsibilities include:

  • Manage the reception area including answering phones, responding to general inquiries and greeting visitors.
  • Manage inventory of office supplies including purchasing and restocking of office supplies and equipment.
  • Retrieve, sort and distribute mail.
  • Support Operations Manager to ensure that attendance is captured correctly.
  • Work closely with the Operations Manager to ensure proper handling of accounts payable.
  • Ensure smooth-running office operations and a comfortable, well-functioning work environment. This includes daily opening/closing procedures. Support the implementation of shared office policies that ensure office cleanliness of common areas.
  • Oversee meeting spaces and set rooms up for meetings (ensure room is tidy, ensure technology is set up, etc).
  • Managing student applications: Sort all completed applications; Notify students of recruitment timeline and collect application documents.
  • Coordinate student transportation: Support students who need daily/monthly transportation by managing and providing bus passes or other resources.
  • Secure all technology: Ensure programming staff have all resources and devices needed before each session; Lock up all laptops and tablets in their appropriate locations at the end of each day.
  • Manage Food Service Partnerships and resources, including communication with vendors, food distribution to students.
  • Provide Site Director and Operations Manager with support on special projects/administrative tasks, and other duties as assigned.



Qualifications

First and foremost, the Operations Coordinator must embrace College Track’s vision and mission for transforming low-income communities into places where college readiness and college graduation are the norms. Additionally, candidates must possess the following qualifications:

  • Minimum HS diploma
  • Results-driven; commitment to utilizing data to make informed decisions
  • Exceptional organizational skills; keen attention to detail
  • Strong interpersonal skills and collaborative, community-minded attitude
  • Excellent communication skills (both written and oral)
  • Unflappable self-starter with the ability to effectively manage a wide range of tasks and projects
  • Strong learning orientation; readily receives and incorporates direct feedback
  • Goal-oriented and strong commitment to reaching goals; dedication to helping students achieve their goal of a college degree
  • High level of self-awareness, humility, and emotional intelligence
  • Demonstrated ability to meet and maintain federal, state, local, and College Track guidelines
  • Fluency in Spanish preferred



To apply, email a cover letter and resume to Jamille Jones, Operations Manager, at [email protected]


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