May 11, 2020

Part-Time Elementary Attendance Secretary

  • TrulyHired
  • Urbana, IL, USA
Part-time School Support

Job Description

Urbana School District #116

TITLE: Elementary Attendance Secretary

LOCATION: Flossie Wiley Elementary School


JOB SUMMARY: The responsibility of the Attendance Secretary is to perform general secretarial and clerical duties to support the Principal and to assist him/her with all matters associated with student attendance.

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
  • Maintain records of calls from parents/guardians regarding student absences from school.
  • Greet parents, students, and other community members in the building and direct them as needed.
  • Issue admittance slips to students upon return to school from an absence.
  • Perform general secretarial/clerical work for the Principal, including preparing letters and correspondence, copying, answering telephone calls, coordinating scheduling and filing.
  • Assist other staff with phone calls to parents/guardians regarding their child's absence from school.
  • Confer with the teachers and assist them with secretarial/clerical duties as directed.
  • Operate the attendance computer system.
  • Record and edit information on daily student attendance reports.
  • Possess and maintain knowledge of the District's policies and procedures pertaining to student attendance and discipline.
  • Possess and maintain knowledge of the contents of the Student/Parent Handbook.
  • Assist with monitoring students who assist in the attendance office during the school year.
  • Answer the Principal's phone line and assist with answering and referring other phone calls.
  • Maintain District Cum Record files throughout the school year, i.e. attendance, teacher assignment, grade level information.
  • Assist with duties assigned to the Principal.
  • Perform any and all additional duties as assigned by the Principal, certificated staff and support personnel.


Minimum of a High School Diploma or Equivalent.

  • Minimum of 3 years of secretarial/clerical experience preferred.
  • Experience with typing, computers, word processing, spread sheets and working with office equipment such as copiers and fax machines.
  • Ability to communicate effectively and professionally with the public.
  • Ability to maintain strict confidentiality in regard to student records.
  • Strong attention to detail and excellent organizational skills.
  • Ability to work effectively and efficiently with a variety of different personnel at the District.
  • Strong public relations skills and ability to interact with a wide variety of people from diverse backgrounds.
TERMS OF EMPLOYMENT: Salary is determined by the Board of Education. Ten month work year.

EVALUATION:Level I Clerical Position. Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of support personnel.


NOTE: This is not a position within the collective bargaining unit and is not an administrative position.


REVISED: November 2009

  • Position Type: Part-time
Job Category: Support Staff > Secretary
Contact Information
  • Markesha Parker, Director of Human Resources
  • 205 North Race Street
  • Urbana, Illinois 61801

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