May 11, 2020

Administrative Assistant

  • TrulyHired
  • Thornton, CO, USA
Full-time School Support

Job Description

SUMMARY: Responsible for providing confidential administrative support to an Executive Director, Director, a department(s) or an administrator(s) in the district?s central administrative departments. Provides administrative support; performs secretarial duties, coordinates and prepares documents, creates and maintains spreadsheets and databases, arranges meetings and travel for staff. Provides information to public regarding department/district policies/procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND RELATED WORK EXPERIENCE:
? High school diploma or equivalent.
? Minimum of 5 years experience in administrative support such as office and secretarial work, word processing or bookkeeping.

LICENSES, REGISTRATIONS or CERTIFICATIONS:
? Criminal background check required for hire.
? Ability to travel among district facility locations.

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:
? Customer service and public relations skills.
? Critical thinking and problem solving skills.
? Ability to maintain confidentiality in all aspects of the job.
? Ability to manage multiple tasks with frequent interruptions.
? Ability to manage multiple priorities.
? Ability to diffuse and manage volatile and stressful situations.
? Ability to promote and follow Board of Education policies, Superintendent policies and building and department procedures.
? Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and
educational backgrounds.
? Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
? Operating knowledge of and experience with personal computers and peripherals.
? Operating knowledge of and experience with word processing, spreadsheet, presentation and data base software. Microsoft Word, Excel, PowerPoint and Access preferred.
? Operating knowledge of district financial, HR, student information and any other department specific software and equipment required within 2 months after entering position.
? Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.

BUDGET AND/OR RESOURCE RESPONSIBILITY:
? Enter and retrieve data from the district financial system for district grant and department budgets, accounts, and department purchasing cards. Create budget reports for department. Assist with yearly budget preparation.
? Initiate invoice payments.
? May direct the activities of clerks, student aides or volunteers.

SALARY INFORMATION:

Salary placement on our Classified Salary schedule is dependent on the Grade for the position being posted and employees' previous work experience. "Grade" refers to position or job classification and "Step" refers to number of work experience credit or service years. Initial placement will be at the Grade for the position step 1.

BENEFITS INFORMATION:

Employees regularly scheduled to work twenty (20) hours per week or more are eligible to receive the district contribution towards insurance benefits as defined in the Classified Master Agreement Article 11.3, 11.4, and 11.5 and are eligible for benefits described within this article. Employees regularly scheduled to work less than twenty (20) hours per week, or employees whose employment is temporary, are not eligible for benefits described within this article. Please refer to the Classified Master Agreement for more information.

THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION.

APPLICATION INFORMATION:

All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for.

  • Position Type: Full-time
Job Category: Support Staff > Administrative Assistant
Contact Information
  • Nicole Stone
  • 1500 E 128TH AVE
  • Thornton, Colorado 80241

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