Jun 18, 2020

CARES Grant Negotiator

$45,157 - $59,472 yearly
  • Texas Education Agency
  • Austin, TX, USA
Full-time Other

Job Description

MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.

This position is funded through September 30, 2022 under the federal CARES Act grant. Continuation of the position beyond that date is contingent on available funding.

POSITION OVERVIEW: The Texas Education Agency is seeking a talented individual to join a team of professionals dedicated to improving the educational outcomes for all public-school students in the state of Texas. This position reports to a Grant Negotiation Supervisor in the Grants Administration Division, which is responsible for awarding and administering over $3 billion in federal and state education grants to school districts and open-enrollment charter schools each year. The CARES Grant Negotiator will work with grants funded by the Coronavirus Aid, Relief, and Economic Security (CARES) Act.

The CARES Grant Negotiator analyzes and reviews a large number of grant applications and determines if they comply with applicable fiscal and programmatic requirements, laws, regulations, guidance, and standards. Work involves extensive communication, clarification, and negotiation with grant subrecipients regarding specific requirements and budget details.

A successful candidate must be committed to providing outstanding customer service, understanding and maintaining compliance with complex program requirements for numerous grants, and helping school districts and open-enrollment charter schools use their grant funds appropriately and effectively.

Please note that a resume and tailored cover letter are required attachments for applying to this position. Incomplete applications will not be considered.

Additionally, please be sure to respond to the short answer prompts found in the supplemental questions. These responses should be added in a separate Word or PDF document in the attachments section of the application.


  • Review assigned grant applications and amendments by established deadlines and according to defined performance measures, clarifying information with and assisting grant subrecipients as needed.
  • Make accurate adjustments to approved grant application budgets to incorporate changes in funding, processing assigned changes by established deadlines.
  • Provide assistance and support to school districts, open-enrollment charter schools, TEA staff, and other stakeholders regarding grant compliance issues such as allowable expenditures, budget standards, and submitting amendments; as well as agency procedures, systems, and databases.
  • Complete user testing of modifications to the agency’s grant application system within tight timelines, and suggest improvements to grant-related documents such as the agency’s paper grant application, applicant instructions, and internal checklists and procedures.
  • Assist with other duties as needed, including training other staff in processes and procedures and maintaining division databases and systems.




Education: Graduation from an accredited four-year college or university. Major coursework in education is preferred.

Experience: At least one (1) year of experience in grant or contract development, review, analysis, and/or administration. Experience developing, completing, or reviewing grant applications in a school district, a regional education service center, an open-enrollment charter school, or at Texas Education Agency is preferred.

Substitutions: Education and experience may substitute for one another on a year-for-year basis.

  • Knowledge of federal or state laws, regulations, guidance, and agreements pertaining to grants administration
  • Familiarity with educational administrative regulations, uniform administrative grant requirements, cost principles, financial accounting rules, grant processes and procedures, and related resources
  • Experience with electronic accounting and grants administration systems including TCAPPs/TGIF, Expenditure Reporting (ER system), familiarity with TEA’s grant systems and application processes preferred
  • Experience reviewing, analyzing, and negotiating grant applications for program and fiscal compliance
  • Proven ability to correctly interpret complex laws, regulations, guidelines, agreements, and follow policies and procedures
  • Proven ability to accurately process a large volume of grant applications within a relatively short period of time
  • Highly organized; equipped to manage multiple projects and meet deadlines in a dynamic environment
  • Excellent written and verbal communication skills
  • Meticulous attention to detail; strong proofreading skills
  • Strong research, problem-solving and decision-making skills
  • Advanced mathematical aptitude
  • Superior customer service skills
  • A desire to self-reflect, give/receive feedback and continuously improve
  • Proven ability to exercise independent judgment in planning, organizing, performing duties and working under minimal supervision
  • A desire to work as a contributing member of a team by establishing and maintaining positive effective working relationships with all levels of staff and with grantees
  • Highly skilled in Microsoft Office applications and PeopleSoft Financials

As an equal opportunity employer, we hire without consideration to race, religion, color, national origin, age, sex, disability, or veteran status, unless an applicant is entitled to the veteran’s preference.

Additional Military Crosswalk (occupational specialty code) information can be accessed here.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

No phone calls or emails, please. Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries. Only candidates selected for interview will be contacted.

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