Aug 05, 2022

Contract Specialist (Contract Specialist IV)

$4,023 - $5,301 monthly
  • Texas Education Agency
  • Texas Education Agency, Congress Avenue, Austin, TX, USA
Full-time Other

Job Description

MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.

POSITION OVERVIEW: The Contract Specialist is responsible for coordination and facilitation of procurement activities associated with solicitation development, advertisement, evaluation of proposals, and pre-award. This experienced and highly motivated individual is part of a team of procurement professionals committed to improving educational outcomes for all Texas K-12 public-school students. The position requires the individual to perform under minimal supervision with considerable latitude for the use of initiative and independent judgment. The TEA procurement service delivery model groups contract specialists into teams aligned to the phases of the procurement cycle. This position is part of the procurement team who draft and advertise complex solicitations and facilitate the vendor selection (evaluation) process for those solicitations. The team develops approximately 40 solicitations (RFP, RFQ, SOW and RFO) each year. Individual members of the team will publish 8-12 solicitations each year and manage an average workload of 6-7 solicitations in development, publishing, and/or evaluation activities at any given time. The individual may also assist with moderately complex data analytics and reporting functions.
   
Please note that a resume and tailored cover letter are required attachments for applying to this position. Incomplete applications will not be considered.

Additionally, please be sure to respond to the short answer prompts found in the supplemental questions. These responses should be added in a separate Word or PDF document in the attachments section of the application.

Flexible work location within the state of Texas may be considered for qualified candidates.

ESSENTIAL FUNCTIONS:

  • Coordinate and facilitate procurement activities associated with solicitation development, advertisement, evaluation of proposals/responses, and pre-award activities.
  • Maintain and update solicitation related information on electronic trackers and other information management systems for internal and external stakeholders; interpret and manipulate data to create reports and improve performance.
  • Collaborate with internal and external stakeholders to provide guidance regarding procurement policies, procedures, and best practices to ensure solicitations are suitably detailed and include all required components.
  • Monitor and ensure compliance with legal and regulatory requirements relating to each procurement and individual certification(s).
  • Assist with the development and maintenance of solicitation related policies, procedures, forms, and templates

MINIMUM QUALIFICATIONS:
 
Education: Graduation from an accredited four-year college or university. Major coursework in business administration, information technology, education, finance, or other closely related field is preferred.

Experience: At least two (2) years of experience in public procurement. Substantial experience in Texas public procurement, specifically competitive solicitation development activities is  preferred.

Unless the individual is a licensed attorney, current certification as a Certified Texas Contract Developer (CTCD) or Certified Texas Purchasing Manager (CTPM) is required. 

Substitutions: Each additional year of related experience above the required minimum may substitute for education on a year-for-year basis.
 
OTHER QUALIFICATIONS: 

  • Share the belief that all Texas students can achieve at high levels and are able to succeed in college, career, or the military
  • Certified Texas Contract Manager (CTCM) certification must be obtained within first six (6) months of employment
  • Dual certification (CTCD/CTPM and Certified Texas Contract Manager (CTCM)), preferred
  • Knowledge and experience with Historically Underutilized Business (HUB) requirements and reporting, preferred
  • Knowledge and experience with the Texas Public Information Act requirements
  • Experience developing Information Technology (IT) solicitations and/or other types of complex, high-provide contracts, preferred
  • Experience and ability to correctly interpret, adhere to, and communicate an understanding of Texas laws, rules, and best practices relating to procurement
  • Ability to prioritize work, operate effectively with minimal supervision, take appropriate initiative, and exercise independent judgment
  • Demonstrated understanding and knowledge of state and federal funds, contract, and grant management
  • Demonstrated track record of exceptional project and time management skills
  • Proven ability to manage multiple projects concurrently and advance them to meet deadlines
  • Success leveraging different strategies and interpersonal skills to move work forward, demonstrating flexibility and adaptability while ensuring compliance with applicable procurement laws, rules, and best practices
  • Quick learner with the ability to prioritize work, operate effectively with minimal supervision, take appropriate initiative, and exercise independent judgment
  • Ability to quickly master and apply new information, tools, and techniques
  • Meticulous attention to detail with the ability to produce high-quality work in a fast-paced environment
  • Desire to self-reflect, give/receive feedback, and continuously improve
  • Ability to engage in a collaborative, results-oriented team environment
  • Excellent written and oral communication skills
  • Skill and experience in using data analytics to improve process
  • Skilled with Microsoft Word, Excel, and PowerPoint
  • Experience with Adobe DC, SmartSheet, Drupal, Qualtrics, MS Teams, and/or Zoom, preferred
  • Experience with Centralized Accounting and Payroll/Personnel System (CAPPS) Financials and TxSmartBuy applications, preferred
  • May support other team or division members with procurement activities including contract negotiation, formation, monitoring and/or closeout activities

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