Dec 07, 2022

Administrative Assistant, Instructional Leadership

  • TrulyHired
  • Laveen Village, Phoenix, AZ, USA
Full-time Education

Job Description

QUALIFICATIONS:

Experience with K-8 curriculum, federal programs, grants management, and budgets. Proficient in software including word-processing, database, and spreadsheets. Highly organized. Ability to communicate and work well with others.

REPORTS TO:

Director of Instructional Leadership

JOB GOAL:

Support the Director of Instructional Leadership and staff in the coordination of Title I and Title II Programs, professional development, and integration of instructional technologies.

PERFORMANCE RESPONSIBILITIES:
  1. Assist the Director of Instructional Leadership by performing routine administrative assistant, clerical, organizational, and secretarial duties.
  2. Answer and manage telephone system for the purpose of screening calls, transferring calls, responding to inquiries, taking messages, scheduling of appointments, and/or routine office procedures.
  3. Provide a positive district image for all visitors and personnel who desire information and/or services.
  4. Maintain records on certified staff professional development.
  5. Maintain records relative to the district and school CIP goals and action steps.
  6. Provide assistance and clerical support to the Coordinator of Technology Integration.
  7. Compile information and create clear and concise written reports.
  8. Maintain program-specific budgets with up-to-date expenditures and balances.
  9. Input data to maintain, update, and process grant budgetary information.
  10. Prepare fiscal reports to comply with grant regulations.
  11. Prepare records such as agenda, notices, minutes, and materials for meetings.
  12. Perform other job-related duties as assigned.

COMPETENCIES:
  1. Problem Solving - Identifies and resolves problems in a timely manner.
  2. Customer Service - Manages difficult or emotional situations; Responds promptly to student, staff, and public needs.
  3. Interpersonal Skills - Maintains confidentiality; Keeps emotions under control.
  4. Oral Communication - Responds well to questions.
  5. Written Communication - Edits work for spelling and grammar.
  6. Diversity - Shows respect and sensitivity for cultural differences.
  7. Ethics - Treats people with respect.
  8. Organizational Support - Follows policies and procedures.
  9. Professionalism - Approaches others in a tactful and positive manner.
  10. Safety and Security - Uses equipment and materials properly.

LANGUAGE SKILLS:
  1. Ability to read and comprehend instructions, correspondence, and memos.
  2. Ability to write correspondence.
  3. Ability to effectively present information in one-on-one and small group situations to students, the public, and other employees of the district.
  4. Ability to work with a variety of people and maintain confidentiality of information.

REASONING ABILITY:
  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  2. Ability to deal with problems.

TECHNOLOGY SKILLS:
  1. To perform this job successfully, an individual should have knowledge of commonly used online resources, student information system, and Microsoft office (Word, Excel, Publisher, PowerPoint, and other appropriate software).
  2. The ability to type 40 wpm (preferred).
  3. Knowledge of appropriate business machines and telephones.

PHYSICAL DEMANDS:
  1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  2. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  3. The employee must occasionally lift and/or move up to 50 pounds.
  4. Specific vision abilities required by this job include close vision and distance vision.

TERMS OF EMPLOYMENT:
  1. Twelve-month, employee pay and benefits in accordance with Board policy.
  2. FLSA: Non-Exempt
  3. Full Time Employee Benefits in accordance with Board policy.

EVALUATION:
  1. Performance to be evaluated in accordance with the Board policy on evaluation of support personnel.

  • Position Type:Full-time
  • Positions Available:1
Job Categories :Instructional Support > Individual Aide
Support Staff > Administrative Assistant
Job Requirements

  • No experience required

Contact Information

  • Stephanie Niehus
  • 5001 W. Dobbins Road
  • Laveen,Arizona 85339
  • Phone: (602) 237-9100 x3009
  • Email: click here

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