Office Coordinator (Starting July 2023)

Job Description

The Mission: The Anchor School is a village of educators, families, and community members that partners with 6th to 12th-grade students to develop the knowledge, skills, and confidence they need to thrive in school and beyond. Through our commitment to excellent instruction, community partnerships, and holistic student development, we cultivate anchors that build a more just and equitable future.

Role & Responsibilities

We seek a passionate, detail-oriented, mission-driven office manager who is great with people and understands that the foundation of a great school requires great organizational effectiveness. The Anchor School is committed to our students and families who expect a safe and supportive learning environment where all students can thrive. Our office manager serves as a key member of the School Operations Team, ensuring that the campus meets high standards of organizational, operational, and customer service excellence, enabling instructional leaders and staff to focus on driving strong student achievement outcomes. Our school must be characterized as one that drives student success, supports holistic student development, facilitates personal growth, and nurtures a sense of safety, security, and confidence in every one of our students. A world-class school office is essential to deliver the excellence our students and families deserve. The Anchor School is redefining what is possible for adolescents in the metro Atlanta region. Your job is to grow every day – and to translate that growth into organizational effectiveness for our school. By joining our team, you become part of a village of educators, families, and community members who want to partner with 6th-12th grade students as they develop the knowledge, skills, and confidence they need to thrive.

At a minimum, the responsibilities of the Office Coordinator shall be:

School Operations Coordination

• Creates and maintains an office environment that ensures a positive culture upon entering TAS, consistent with the TAS mission;
• Manages, organizes, and performs a variety of complex clerical and administrative tasks using independent judgment, initiative, tact, patience, and courtesy;
• Serves as coordinator of school office support, supporting the functions of bookkeeping, administrative assistance, and receptionist with professionalism, confidentiality, and sensitivity;
• Acts as liaison between the school and students, staff, parents, district personnel, and the public. Keeps the Director of School Operations and Executive Director informed of all incoming concerns.
• Manages phone calls and correspondence (emails, letters, packages, etc.);
• Coordinates the logistical details for internal and external meetings, conferences, and events;
• Schedules meetings and appointments and maintains the calendar for the Executive Director and Director of School Operations;
• Manages the collection, deposit, and maintenance of records of all monetary transactions with the Director of School Operations;
• Monitors office supply inventory, orders all school and office supplies as authorized by the Executive Director or Director of School Operations, and assists with distribution of supplies and materials;
• Composes school-wide communications, correspondence, and a variety of bulletins, newsletters, memos, emails, requisitions, and forms and updates the school master calendar;
• Maintains proper files to include an inventory of school supplies, mailing lists, students records, visitor logs, and office communications;
• Performs other duties as assigned.

Families and Students

• Support the holistic development of middle school students.
• Advise 12-15 students per year.
• Engage families through phone calls, home visits, and notes.

The Office Coordinator may perform other duties that support the students and staff of The Anchor School. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Start Date: July 1, 2023

Starting Salary Range: $37,500 – $42,500

Other Benefits: We offer a competitive compensation package and comprehensive health benefits. Our employees are eligible for Teacher Retirement System of Georgia (TRS) membership by Georgia law. All staff members have the tools to succeed, including relevant and quality professional development, laptop computer, email, and all necessary supplies.

Reporting Structure: The Office Coordinator reports directly to a Director of School Operations.

Hours: This will be a full-time position starting in July of 2023.

Qualifications

Qualifications: First and foremost, the Office Coordinator must have an unwavering commitment to The Anchor School’s mission and willingness to go above and beyond to meet the needs of TAS students, families, and staff. The ideal candidate has office management experience, preferably in a school setting (i.e., teaching, student teaching, teacher residency). The candidate must be able to demonstrate alignment with the mission and vision of the school, a commitment to community stakeholder engagement, and an entrepreneurial leadership style in the founding years of the school.

• Associate’s degree (required); Bachelor’s degree preferred;
• 3-5 years minimum work experience as an office coordinator or manager, preferably in education and business;
• Strong project and time management skills; ability to effectively backward plan, juggle multiple priorities with great attention to detail, and deliver consistent and timely results;
• 1-3 years of experience in middle school settings, preferred;
• Highly organized;
• Strong communicator and collaborator;
• Able to problem solve and think creatively about establishing systems and structures for new schools;
• Able to coordinate multiple moving parts, and multiple tasks, daily;
• Conversational fluency in Spanish and English preferred;
• Background check passed, required.

Additional Information

Equal Employment Opportunity: The Anchor School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All your information will be kept confidential according to EEO guidelines.

Next Steps: Provide resume and cover letter to Josh Pinto Taylor. Applications are reviewed as received, and candidates are encouraged to apply immediately. For more information, please visit our website: www.anchorschool.org.