Aug 25, 2020

CARES Act Reimbursement Coordinator

$55,183 - $72,789 yearly
  • Texas Education Agency
  • Austin, TX, USA
Full-time Accounting and Finance

Job Description

MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.

POSITION OVERVIEW: The Department of Grant Compliance and Administration is responsible for the overall administration and implementation of the Coronavirus Aid, Relief and Economic Security (CARES) Act. The CARES Act provides stimulus funding to local educational agencies (LEAs) to prevent, prepare for, and respond to the coronavirus pandemic. The CARES Reimbursement Program Coordinator will support the Associate Commissioner and provide complex financial examination, consultative, and technical assistance work for the agency’s CARES Act stimulus funding and LEA reimbursement program. Work involves reviewing, testing, and evaluating fiscal reimbursement requests and documentation records, and conducting examinations to determine and report on compliance with statutory requirements, bylaws, and rules to provide reimbursements to eligible LEAs. This position may provide guidance to others and works under general supervision, with moderate latitude for the use of initiative and independent judgment.

This position is funded through September 30, 2021, under the federal CARES Act grant and may be extended to September 30, 2022. Continuation of the position beyond September 30, 2022, is contingent on available funding.


  • Analyzes LEA situation and reimbursement documentation and develops action plans to complete financial examinations for reimbursements.
  • Communicates with agency and LEA employees regarding requirements, results of examinations, or corrective actions for reimbursement request efforts.
  • Verifies the accuracy of records, work papers, and related financial statements for documentation of reimbursement requests; determines whether proper documentation and adequate procedures were or were not followed by LEAs; detects and records variances to ensure proper reimbursement is provided.
  • Prepares and submits documentation and work papers to support findings and maintains files and databases for reimbursements.
  • May assist in other grant review, approval, and award processes.





Education: Graduation from an accredited four-year college or university. Major coursework in business administration, finance, accounting, economics, insurance, or a related field is generally preferred.

Experience: At least 3 years of professional work experience is required; a minimum of one year of experience working with financial records in some manner is preferred.

Substitutions: Education and experience may substitute for one another on a year-for-year basis.


  • Knowledge of federal and state laws, regulations, guidance, and agreements pertaining to grants administration
  • Knowledge of electronic accounting systems and grant administration systems similar or the same as TEA's systems, including TCAPPS/TGIF, and expenditure reporting (ER) system
  • Skills in developing, reviewing, or approving grant applications and/or reimbursement processes
  • Ability to proofread for clarity and reviewing for compliance with various requirements; reviewing budgets and determining if financial documentation items are reasonable, necessary, and allowable
  • Experience in the use of computer software, including Microsoft Word, Excel, PowerPoint, Access, and Visio, PeopleSoft Financials, Smartsheet, and online survey tools such as Qualtrics, or other associated computer systems and applications
  • Capability to correctly interpret complex laws, regulations, guidelines, agreements, and policies and convey them to agency staff and external stakeholders as related to financial reimbursement processes
  • Ability to communicate clearly, effectively, and appropriately, both verbally and in writing, with all levels of agency staff and external stakeholders; make high-quality training materials and present them effectively and professionally
  • Skill in providing superior customer service
  • Highly organized; meticulous attention to detail; and ability to manage multiple projects and meet deadlines in a dynamic environment
  • Ability to work as a contributing member of a team by establishing and maintaining positive effective working relationships with all levels of staff and with grantees
  • A desire to self-reflect, give/receive feedback and continuously improve
  • Occasionally work more than 40 hours per week as required to meet deadlines

As an equal opportunity employer, we hire without consideration to race, religion, color, national origin, age, sex, disability, or veteran status, unless an applicant is entitled to the veteran’s preference.

Additional Military Crosswalk (occupational specialty code) information can be accessed here.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

No phone calls or emails, please. Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries. Only candidates selected for interview will be contacted.

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