Aug 28, 2020

Business Office Assistant

  • TrulyHired
  • Somerset, Franklin Township, NJ 08873, USA
Full-time School Support

Job Description

Business Office Assistant

QUALIFICATIONS:

Degree required with background in bookkeeping or accounting, finance.
A Bachelor's Degree from an accredited college or university with a major in accounting or finance.
At least three (3) years' experience in an accounting related field. Experience in school finance either as a school board employee or school auditor preferred.
Proficiency in the use of a computer system and software appropriate for Accounting, word processing, database, spreadsheet, and payroll. (Proficiency in the use of GENESIS Staff Management and G-Suite preferred)
Knowledge of/experience in GAAP budgeting, GASB 34, insurance, policies, regulations preferred.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable

A. Work Performance
Assists the School Business Administrator/Board Secretary as the primary liaison with staff and management regarding personnel related issues and questions.
Plan, develop and administer staff record-keeping programs and procedures concerning certification, mentoring and attendance for district staff.
Remain current governmental statutes, rules and regulations pertaining to personnel administration, FMLA, NJFLA and compliance.
Respond to questionnaires, surveys and/or correspondence from research organizations, professional groups and government agencies requesting information related to the school district's human resources program.
Assists the School Business Administrator/Board Secretary in ensuring that district practices reflect appropriate regulations, guidelines, and procedures.
Establish and maintain working relationships with governmental agencies and community organizations.
Responsible for payroll:
Assist in the preparation of payroll to meet semi-monthly and monthly obligations.
Assist in the transmission of payroll deductions and related reports to appropriate agencies within the prescribed time limits.
Keeps record of time sheets with respect to overtime pay, substitutes wages, hourly compensations, and channels this information into subsequent payrolls.
Monitors payroll information from financial reports and reconciles discrepancies.
Provides new employees payroll information and employment forms and monitors the submission and/or completion of the same. Answers employees' questions about payroll and benefits.
Adjusts salaries of employees after Board action pursuant to policy or agreements.
Maintains and updates wage and salary records for all employees, active and inactive.
Assist in the administration of the health benefits, pension and tax shelter programs as office workload dictates.

B. Work Traits
Maintains confidentiality as required and appropriate.
Demonstrates an openness to discuss suggestions.
Demonstrates initiative, independence, and decision making appropriate to the performance tasks of this position.
Makes efficient use of time and resources available.
Provides well-organized, accurate work.
Demonstrates ability to prioritize tasks and to change priorities, as appropriate, to meet the needs of the job.
Demonstrates professionalism in all situations.

D. School and Community Relations
Demonstrates a willingness to assist and work cooperatively with colleagues.
Displays tact, courtesy and professionalism when dealing with students, staff, residents, and others in person and by telephone in the performance of this position.

E. Other Assigned Duties
Performs such other tasks and assumes such other responsibilities as assigned by the School Business Administrator/Board Secretary.

F. Salary: Commensurate with experience

  • Position Type: Full-time
  • Positions Available: 1
Job Categories: Support Staff > Accounting/Bookkeeping
Support Staff > Administrative Assistant
Location Description
Central Jersey College Prep Charter School ("CJCP") is a K-4, 6-12 Public Charter School located in Somerset, NJ. The mission of CJCP is to provide academic and social challenges and opportunities for students to attain the skills necessary for success in post-secondary education. CJCP serves its mission by offering rigorous academic programs, college and career counseling, and extracurricular enrichment activities. Learn more about us...
Equal Opportunity Employer
Central Jersey College Prep Charter School is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
Job Requirements
  • At least 3 years of relevant experience preferred
  • Bachelor degree preferred
  • Citizenship, residency or work VISA in United States required
Contact Information
  • Fatih Kayalar, Business Administrator
  • 101 Mettlers Road
  • Somerset, New Jersey 08873

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