Sep 25, 2020

Program Nurse/Administrative Assistant

  • TrulyHired
  • Billerica, MA, USA
Full-time School Support

Job Description

Position: Program Nurse/Administrative Assistant Reporting to: Assistant Director
Contract Terms: 260 days, 7.5 hours per day, 5 days a week
Number of Openings: 1

Valley Collaborative is a Massachusetts Department of Elementary and Secondary Education approved public school entity. Valley also provides Social Security Administration (SSA), Massachusetts Department of Developmental Services (DDS), Massachusetts Commission for the Blind (MCB) and Massachusetts Rehabilitation Commission (MRC) programs for Individuals over the age of 18 with special needs. Valley provides a robust pathway for students to continue their careers beyond high school by providing high quality academic, therapeutic, and vocational services to individuals referred by both local school districts and SSA, DDS, MCB and MRC. We provide programming so Students and Individuals with special needs can reach their educational and/or occupational goals. By sharing its resources with multiple school districts and social service agencies, Valley programs are able to maintain superior quality at reasonable costs to all those it serves while meeting or exceeding state standards.

Overview:
Under the supervision of the Assistant Director and Lead Nurse, the Program Nurse will primarily be responsible for administrative support to the Adult Services Department, which will include Developmental Services Quality Management Reporting (HCSIS) Administration, Monthly Billing and Program Compliance activities. In addition, the Program Nurse/ Administrative Assistant will coordinate the delivery of health care services and participate in direct care activities. The Nurse shall be on-site 7.5 hours per day and any additional hours necessary to meet requirements for the provision of health and personal care services.

Essential Functions of the Job:
Nursing and Administrative Support for the Adult Services Department including coordinating with Individuals, Families, Directors, Coordinators, Direct Service Professionals, Job Developers and state agency staff to ensure individuals receive the highest level of programing possible.

Qualifications:
•Graduate of a Nursing Program approved by the Massachusetts Board of Nursing
•Current license as a Nurse in Massachusetts (Registered Nurse or License Practical Nurse).
•A strong commitment to the goals, mission, and philosophy of the organization.
•Able to work independently, one-one with individuals, as well as coordinate small groups.
•Experience working with students/adults with special needs.
•Ability to mentor, coach, and advocate for individuals.
•Interpersonal/communication and organizational skills.
•Proficient with Microsoft Word, Outlook, Excel and Google Suite.

Page 1 of 3

Finance and Operations Responsibilities:
•Maintain systems for submitting and tracking attendance based billing.
•Create service delivery reports in Enterprise Invoice Mgmt./Enterprise Service Mgmt. (EIM/ESM).
•Submit all required documents through the Home and Community Services Information System (HCSIS).
•Monitor daily HCSIS alerts and communicate documentation requests to staff.
•Assist with tracking and management of individual daily schedules.
Nursing Responsibilities:
•Communicate with healthcare professionals involved in the individual's care regarding the provision of the individual's healthcare.
•Evaluate individual health status and report changes to the appropriate responsible medical care provider and/or caregiver.
•Maintain individual records and documentation in accordance with the DPH and Board of Nursing.
•Ensure program compliance with all CDC and state issued health requirements.
•Triage and treat individuals with acute health concerns.
•Document any health visits and interventions performed.
•Document medication administration per MAP guidelines.
•Consult with individuals, caregivers and staff on concerning acute and ongoing medical concerns.
•Assist with service coordination efforts that maintain and/ or improve individual health, quality of life, and/or functioning.
•Assessment and training of individuals who self-medicate and those who need medication during the day (short term and long term medication every three months for newly trained individuals).
•Providing nursing coverage for the 1:1 nurse in his/her absence.
•Other duties as assigned.
Administrative Support Responsibilities:
•Monitor HCSIS alerts daily. Notify relevant Valley Staff of pending meetings and documentation.
•Submit and file all HCSIS DDS documents as required.
•Participates in pre-admission review/screening of new adults.
•Ensure individual records are complete and up to date at all times.
•Support Vocational Coaches by reviewing daily/weekly progress reports.
•Maintain databases to track individual services and interests.
•Collaborate with team to ensure program Quality Assurance is met.
•Communicate with Valley team to ensure individuals are receiving high quality services.

Physical Demands:
•Constant standing or walking.
•Requires ability to lift up to 50 pounds.
•Bends, reaches, lifts, carries, twists, pushes, pulls, and handles equipment when performing duties.
•Repetitive wrist/arm movements when on vocational site.
•Manual and finger dexterity and motor coordination are necessary.
•Able to reach and operate equipment and systems safely and effectively.
•Capable to clean snow off van and keep van clean.

Other Competencies (skills, abilities, behavior):
•Ability to understand and follow both written and oral instructions.
•Demonstrate knowledge, skills and ability to use technical software for program needs.
•Adaptability to perform routine, repetitive tasks within a specific period of time.
•Prioritizes work assignments to be completed within time requirements.
•Must demonstrate a positive and caring attitude toward individuals and staff.
•Must remain flexible and adaptable in order to meet department needs.
•Regular attendance required

Benefits:
•10 accrued vacation days
•10 sick, 2 personal days;
•State retirement;
•403B;
•Tuition assistance;
•GIC Health and dental insurance;
•Life/STD and LTD insurance.

Valley Collaborative is an Equal Opportunity Employer

Valley Collaborative Programs are committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

  • Position Type: Full-time
  • Positions Available: 1
Job Categories: Special Education > Mild/Moderate Disabilities
Student Services > School Nurse
Employer Description
Valley Collaborative is a Massachusetts Department of Elementary and Secondary Education approved public school entity. We provides high quality academic, therapeutic and vocational services to individuals referred by local school districts and social service agencies. We also provides ongoing professional development and training experiences for educators and educational agencies. Recognizing that the educational environment rapidly changes, Valley Collaborative creates, adapts, and provides flexible programming to address evolving needs. We provides an environment within which students and others can maximize educational and/or occupational skills. By sharing its resources with multiple school districts and social service agencies, its programs maintain superior quality and reasonable costs to those it serves, by meeting or exceeding state standards, and achieving economies of scale. Learn more about us...

Equal Opportunity Employer
Valley Collaborative is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
Job Requirements
  • Citizenship, residency or work VISA in United States required
Contact Information
  • Kate Poulin, Coordinator
  • 40 Linnell Circle
  • Billerica, Massachusetts 01821

Apply Now