Jan 13, 2024

Secretary to Counseling Department - Category I Classification B

  • TrulyHired
  • Michigan City, IN, USA
Full-time School Support

Job Description

Reports To: Director of Counseling Dept. /Building principal, unless otherwise noted

Work Schedule: 7.5 hours per day, Monday through Friday, 42 weeks per school calendar year

Main Job Tasks and Responsibilities
  • Begins the enrollment process for students, confirming residency, legal guardianship, and previous educational information
  • Schedules college representative visits for school hour sessions and assists the representative upon arrival. Schedule and direct students to sessions accordingly
  • Receives inquiries in the guidance office and directs visitors to the appropriate office
  • Answers the guidance office phone and directs calls accordingly
  • Maintains the Scholarship File Box and ensures adequately stocked and serves as the liaison between students and community groups for scholarship applications
  • Distributes college applications, information, testing applications, etc., to students and parents as needed
  • Orders and oversees supplies for the guidance office
  • Serves as liaison with the H.O.P.E. Program, Success through Education, and 21st Century Program.
  • Types letters and forms for classroom distribution as counselor's needs arise
  • Maintains and updates student data as students enroll or change addresses
  • Process all withdrawal forms and communicate with teachers, as needed
  • Responsible for completing a variety of yearly State Reports
  • Maintain and update required state reporting regarding student diplomas
  • Manage day to day operations of the Counseling Department with students
  • Attend Department and/or in-service meetings for the purpose of conveying or gathering information required for Counseling Department functions, as needed or requested by immediate supervisor
  • Other duties as assigned
Education and Experience
  • High School Diploma or equivalent
  • Demonstrates strong interpersonal skills
  • Maintains professional and friendly demeanor and ability to work well with a diverse population
  • Possess excellent organizational skills
  • Ability to manage time efficiently and multi-task effectively
  • Demonstrates strong writing and editing abilities with the ability to communicate clearly and effectively
  • Maintain confidentiality at all times
  • Strong computer knowledge and general office procedures
  • Previous administrative experience, preferred
Salary and Benefits

Payment Type: $13.52 per hour

Benefits: Per MCESP Agreement

The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information, which are classes protected by Federal and/or State law (collectively, "Protected Classes"). This includes the Corporation's employment opportunities, programs, and/or activities, or, if initially occurring off Corporation grounds or outside the Corporation's employment opportunities, programs and activities, affecting the Corporation's environment. For further information, clarification, or complaint, please contact the MCAS School Administration, 408 S. Carroll Avenue, Michigan City, Indiana 46360 at (219) 873-2000 for Title IX (gender equity related issues); or Special Education Director , 408 S. Carroll Avenue, Michigan City, Indiana 46360 at (219) 873-2000 for Section 504 (non-discrimination/disability issues and Americans with Disabilities). Any other information concerning the above policies may be obtained by contacting the Superintendent, Dr. Barbara Eason-Watkins, 408 S. Carroll Ave., Michigan City, Indiana 46360 at (219) 873-2000.

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