Jan 13, 2024

Clerk III- A- Lunch Program & Business Support

  • TrulyHired
  • Pawtucket, RI, USA
Full-time School Support

Job Description

The Clerk III - National School Lunch Program/Business Support Clerk position is responsible for specialized clerical work regarding the administration of National School Lunch Program, employee payroll as well as various accounting and general office clerical functions in the Business Department. This position is a highly confidential position. The position reports directly to the Controller and Chief Financial Officer (CFO) with direction from the Payroll & Benefits Supervisor in regard to Payroll. ESSENTIAL JOB FUNCTIONS: ?Provides support to building administrators and ensures completion of appropriate Federal requirements to adhere to the Community Eligibility Program (CEP) ?Responsible for processing all district applications for the National School Lunch Program including the verification process for all applications ?Regularly interacts with Rhode Island Department of Education (RIDE) regarding the National School Lunch Program and attends any training as required by RIDE ?Responsible for the distribution of applications and negative balance notices to schools ?Responsible for inputting all data for the National School Lunch Program into Nutrikids and the district's Student Information System (SIS) including lunch flags as well as generating appropriate reports as requested ?Responsible for responding to and assisting all parents/guardians regarding the National School Lunch Program and application process ?Responsible for contacting parents/guardians who've applied to the National School Lunch program in the previous school year ?Responsible for helping to resolve negative balances with families and the food service vendor ?Responsible for communicating to school personnel appropriate school and district practices and procedures for the purpose of effective implementation of the National School Lunch Program ?Maintains Business Department office supply inventory and orders office supplies as needed ?Prepares and maintains payroll employee records and reviews data submitted by employees and other departments for accuracy ?Maintains forms and records in compliance with all federal and state records retention regulations as well as district policies and Business Department procedures. ?Assigns pay codes to employees as appropriate, including stipend pay codes as requested by employee supervisors per department procedures ?Assists, supports and backs up the Payroll Clerk with payroll processing as needed ?Processes employee reimbursements in payroll ?Processes data exchanges and uploads regarding payroll between the various systems ?Processes forms and data submissions for other governmental agencies and third parties as assigned ?Participates in new hire orientations to explain payroll and general benefit information. ?Provides support and assistance to employees using the employee self-service (ESS) system and refers complex technical issues to the Financial Systems Data Analyst as appropriate. ?Works closely with various staff at City Hall to resolve questions and issues ?Serves as backup for Accounts Payable and/or Accounts Receivable as needed during absences or increased workload ?Performs any other miscellaneous duties as assigned by the Controller or Chief Financial Officer to ensure the Business Department operates in an efficient manner. KNOWLEDGE, SKILLS AND ABILITIES: ?Ability to communicate (orally and in writing) in a clear, effective and friendly manner with stakeholders both proactively and in timely response to inquiries ?Ability to understand and follow rules and processes for federal and state grants ?Demonstrated ability to maintain confidentiality and demonstrate good judgment and diplomacy ?Demonstrated ability to build and maintain harmonious working relationships with school employees, supervisors, City Hall staff, RIDE staff, parents/guardians, and the general public ?Ability to plan and organize with an emphasis to detail, consistency, and accuracy ?Ability to establish and maintain a welcoming and supportive department environment ?Proven experience in attention to detail and timely completion of tasks ?Proven ability to make sound and ethical decisions using strong analytic and problem-solving skills ?Exceptional interpersonal and customer service skills ?Demonstrated ability to work under limited supervision in a self-directed manner ?Ability to adapt to changing priorities and the ability to effectively prioritize and execute tasks in a fast-paced environment with frequent interruptions REQUIRED QUALIFICATIONS: ?High School Diploma or equivalent ?Proven experience with the operation and the use of computers, printers, database software, spreadsheet software, word processing, typing, calculator and general office equipment (MS Office and/or Google Workspace) ?Proven ability to create and update spreadsheets, including formulas and word processing documents with limited instruction ?Ability to perform moderately complex arithmetic computations, maintain accurate and detailed financial records and files, with minimum supervision ?Must possess a basic understanding of applicable labor and tax laws as well as regulations ?Must possess a basic understanding of the laws and regulations governing the operation of the National School Lunch Program PREFERRED QUALIFICATIONS: ?Associates or Bachelor's Degree in accounting, business or related field ?Previous experience in school department setting ?Previous experience with National School Lunch program ?Previous experience with Tyler Munis Accounting and/or Human Capital Management ?Supplemental courses in Payroll, Bookkeeping or Accounting ?Bi-lingual PHYSICAL ENVIRONMENT/WORK ENVIRONMENT: ?Frequently required to stand, sit and walk ?The work environment is typically within an office setting light, noise level, temperature, etc. are typical of (primarily) an office setting although the employee may meet with other employees and agencies in an outside (jobsite) environment. ?Occasional lifting or carrying objects up to twenty-five (25) pounds ?Specific physical abilities include close vision and the ability to use computer monitors for long periods of time, as well as the ability to communicate verbally in person and on the telephone.

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