Jan 13, 2024

Administrative Assistant

  • TrulyHired
  • Kingman, AZ, USA
Full-time School Support

Job Description

Summary/Objective

To assist the school principal and/or assistant principal by assuming responsibility for the overall operation of the school office, and to maintain good public relations with students, parents, staff, and the general public.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly, and patient manner Perform a variety of clerical duties involving typing and transcribing correspondence, memoranda and written materials Receive visitors, answer and screen telephone calls, and provide information as appropriate, explaining general school policies and procedures Schedule appointments and maintain calendar; schedule meetings and activities for the school and outside groups Handle a variety of correspondence, reports, and other materials; maintain confidentiality of information Coordinate and organize the daily operations of the front office Communicate and work with parents, students and staff with problems not requiring administrator attention Maintain financial, statistical and/or other records and registers Collect and account for money from multiple sources and maintain appropriate records Order, maintain, disburse and inventory supplies and equipment Enter and update information in computer May prepare a variety of reports relating to attendance, accidents, entries and withdrawals as required by administration and State Department of Education May coordinate Master Calendar or Master Schedule Maintain knowledge of and adhere to all policies, regulations and rules Perform related duties as assigned in a safe and prudent manner

Other Duties

This job description is not a comprehensive listing of duties, responsibilities or activities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Competencies
Excellent written and verbal communication skills Ability to maintain a high level of confidentiality Ability to work cooperatively with parents, students, staff, and the general public Ability to manage multiple tasks and deadlines, under pressure Ability to type accurately at an acceptable rate of speed Proficiency in using Microsoft Office Suite software programs and other programs as it relates to position Exercise attention to detail in carrying out responsibilities Ability to operate most standard office equipment

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a school environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Regularly required to see, talk and hear Regularly required to sit, type and focus on a computer screen for long periods of time Regularly required to be mobile Occasionally required to lift and/or move up to 10 pounds

Position Type/Expected Hours of Work

At-will Notice of Employment does not provide a guarantee of a particular schedule of work, or a minimum number of days or hours.

Elementary and Middle School Administrative Assistant = typically an 11-month, 40-hour per week position

High School Administrative Assistant = typically a 12-month, 40-hour per week position

CTE Administrative Assistant = typically a 10-month, 40-hour per week position

Employee will work ten hours per day Monday through Thursday during core business hours. Extended work hours to meet deadlines may occasionally be required.

Required Education and Experience

High school diploma or equivalent and three or more years progressively responsible office experience, or any similar combination of education and experience.

Preferred Education and Experience

Office experience within a school setting.

Required Certifications/Licenses

None

Work Authorization/Security Clearance

Must be able to pass a criminal background check and obtain a Fingerprint Clearance Card with an IVP number through the Arizona Department of Public Safety.

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