Jan 13, 2024

Coordinator of Accounting

  • TrulyHired
  • Stafford, VA 22554, USA
Full-time Administrative

Job Description

Job Title: Coordinator of Accounting

Location: Financial Services

Pay Grade: Administrator and Professional Salary Grade A06

Work Calendar: All 12 Month Employee

FLSA Status: Exempt

GENERAL PURPOSE

Under the supervision of the Assistant Director of Financial Reporting, the Accounting Coordinator is responsible for assisting with maintaining a centralized financial accounting system for the school division in accordance with generally accepted governmental accounting principles and executing or reviewing the proper recording of all financial transactions in the system.

MAIN JOB TASKS AND RESPONSIBILITIES

Reconciliation of accounts
  • Ensure the proper recording and reconciliation of Purchase Card transactions in the financial accounting system in coordination with the Accounts Payable department.
  • Maintain and analyze capital expenditures, additions and disposals of assets, and classification of capital outlay expenditures in the financial accounting system. Assist in annual capital asset inventory, asset entry, and reporting.
  • Prepare and/or assist in preparation of monthly and end-of-year journal entries and adjusting and correcting entries as needed.
  • Prepare reconciliations of general ledger account balances, including reconciliation of subsidiary ledgers and systems. Identify and track adjustment issues and root causes. Recommend and/or implement corrective actions as needed.
  • Monitor transactions, classifications of expenditures and account balances in centralized financial (general ledger) accounting system.
  • Coordinate with the Assistant Director of Accounting for grant reimbursement requests and assist in review and reconciliation of requests to expenditures in the general ledger and as submitted to grantors.
Reporting
  • Research and identify transactions requiring 1099 reporting and assist with annual 1099 reporting to the IRS and vendors.
  • Research and perform due diligence on outstanding checks for unclaimed property reporting.
  • Coordinate with schools and departments for accurate and timely receipt of monthly reports in accordance with Finance department deadlines. Provide support and guidance to school and department staff for completion of monthly reporting requirements.
Assist with or conduct audits
  • Assist in internal audits and reviews of controls, processes, and procedures, for all departments and functions within the school division periodically and as needed and report findings and recommendations to management and school personnel.
  • Prepare and/or assist in preparation of interim and year end external audit schedules and responses to external auditor requests.
Support and demonstrate core values of the Financial Services Department
  • Engage in ongoing professional development relevant to position.
  • Respond promptly and thoroughly to written and oral requests for information.
  • Maintain a clean, neat appearance, appropriate to position.
  • Maintain a record of appropriate attendance and punctuality.
  • Serve as a role model for students, colleagues, and the general public.
  • Work in close harmony with colleagues, supervisors, and co-workers.
  • Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
  • Perform other related duties as required/assigned.
EDUCATION AND EXPERIENCE
  • Bachelor's Degree from an accredited college or university, in accounting, finance, business administration or related field.
  • Minimum of three years (3) of experience and/or training which would provide the required knowledge, skills, and abilities to perform varied accounting procedures and related clerical functions.
KNOWLEDGE, SKILLS, AND ABILITIES
  • Knowledge
    • Financial accounting systems and internal controls and implementation thereof
    • General accounting and financial reporting principles and functions
  • Skills
    • Generate electronic documents and spreadsheets
  • Abilities
    • Coordinate, manage, strategize and/or correlate data and/or information.
    • Make decisions based on an analysis and interpretation of empirical data.
    • Work cooperatively in a team environment to meet goals
    • Organize and perform work independently
    • Meet deadlines for all work even when working on multiple projects
    • Show sustained effort and enthusiasm in quality and quantity of work
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
  • Work environment is light work, with quiet environment, temperatures that are controlled, and no exposure to chemicals or other negative air quality elements.
  • The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects.
  • The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objections by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.

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