Jan 13, 2024

Office Manager - Administrative Services

  • TrulyHired
  • Stafford, VA 22554, USA
Full-time Administrative

Job Description

Job Title: Office Manager/Executive Assistant

Location: Executive Leadership

Pay Grade: Clerical Salary Scale C10

Work Calendar: All 12 Month Employee

FLSA Status: Non-Exempt

GENERAL PURPOSE

Under the direction of the Executive Directors of School Leadership, the Office Manager is the senior clerical staff member in the Office of School Leadership, supporting department administrators directly and the mission of Stafford County Public Schools (Stafford Schools). The successful candidate will have strong task management skills, provide strong customer service to stakeholders, and show attention to detail in writing and data management.

MAIN JOB TASKS AND RESPONSIBILITIES

Administrative Duties
  • Serve as Administrative Assistant to the Executive Directors of School Leadership.
  • Provide clerical support such as answering phones, sorting and distributing mail, and preparing documents.
  • Collect, prepare, check, and review data for records and reports and oversee the daily work activities of the office.
  • Work in collaboration with the school leadership team to maintain appropriated budget funds, spending, etc.
  • Prepare and maintain digital documents at the request of the school leadership team and develop and maintain a filing system.
  • Direct informational requests to proper respondents.
  • Assist with administrator hiring processes, including interview scheduling and material preparation.
  • Support Stafford Schools and School Leadership events, such as principal meetings, community partner events, employee recognitions, and school board meetings.
Support and demonstrate core values of SCPS and assigned location
  • Engage in ongoing professional development relevant to position.
  • Respond promptly and thoroughly to written and oral requests for information.
  • Maintain a clean, neat appearance, appropriate to position.
  • Maintain a record of appropriate attendance and punctuality.
  • Serve as a role model for students, colleagues, and the general public.
  • Work in close harmony with colleagues, supervisors, and co-workers.
  • Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
  • Perform other related duties as required/assigned.
EDUCATION AND EXPERIENCE
  • High school diploma, G.E.D., or any combination of education and experience equivalent to graduation from high school, supplemented by courses related to clerical techniques and office procedures
KNOWLEDGE, SKILLS, AND ABILITIES
  • Knowledge
    • Standard office practices and procedures, equipment, and clerical skills; thorough knowledge of English grammar, usage, spelling, punctuation and computation skills.
  • Skills
    • Proficient in Microsoft Office and Google Suite
    • Maintain organization and order with other administrative assistants.
  • Abilities
    • Work cooperatively in a team environment to meet goals
    • Organize and perform work independently
    • Meet deadlines for all work even when working on multiple projects
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
  • Work environment is primarily inside but could be outside, with moderate noise, temperatures that are primarily controlled but could be exposed to outside temperature, and no exposure to chemicals or other negative air quality elements.
  • The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects.
  • The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objects by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.

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