Jan 13, 2024

Budget & Procurement Analyst (2335)

  • TrulyHired
  • Natick, MA, USA
Full-time Administrative

Job Description

The Natick Public Schools Seeks

Budget & Procurement Analyst

We invite you to explore a career with Natick Public Schools.

The Natick Public Schools educate approximately 5,300 students from Pre-K through age 22. We are an innovative, supportive, and high-performing district whose outstanding staff provides high quality services for our diverse students and their families from Natick and Boston. Natick Public Schools is a community dedicated to all students achieving high standards in a safe, trusting, respectful environment where learning is exciting, dynamic, and engaging, and where connectedness and belonging are valued and actively cultivated. We are home to families that speak almost 60 different languages and our student population is approximately 29% Students of Color and 71% White students. With a graduation rate of 97% and 90% of our students attending post-secondary schools, we are proud of our commitment to excellence in educating students to be informed and successful citizens of a global world.

We enthusiastically welcome educators to our district who seek and thrive in a diverse environment that focuses on the whole child in a strengths-based approach. Please partner with us in our mission to support the diversity of our school community, promote and deliver equitable practices for all of our staff, students, and families, and create meaningful connections that enable everyone to feel included and thrive.

Job Title

Budget & Procurement Analyst

Location

Central Office

Reports To

Chief Technology Officer

Work days/FTE

12 Months/1.0 FTE

Salary

$66,000 -$88,000 per year

Benefits Eligible?

Yes

Profile of a Natick Educator

JOB GOAL:

The Budget & Procurement Analyst (Analyst) reports directly to the Chief Technology Officer (CTO) and is primarily responsible for being the main point of contact for all Information Technology (IT) purchasing and billing support for the school district and town departments. The Analyst and the CTO work in collaboration with district and town partners on strategic planning and supporting IT initiatives. The Analyst ensures all IT procurement requests follow established school and town IT department standards, are tracked against budget, follow state and town procurement rules, have been vetted for data privacy, and have a valid and verified funding source prior to moving them forward to the CTO for review and approval.

The Analyst is also responsible for the management, development, tracking and analysis of expenditures across both the school and town IT departments. In addition, the Analyst assists the CTO in developing, maintaining, and implementing guidelines of upfront research tasks to be completed prior to committing to and/or executing an IT project or initiative. Examples include discovery calls with vendors, researching alternative solutions and/or follow up with current customers, creating documentation and defining procedures to be followed. Following the established guidelines guarantees each IT team is set up for success prior to executing a project or initiative.

QUALIFICATIONS

Education & Experience:
  • Bachelor's degree preferred.
  • Minimum of 3 to 6 years of progressive experience within an information systems/technology environment.
  • Minimum of 3 to 6 years of relevant budget/financial experience.
  • Experience with IT operations, IT systems, and documenting internal processes and procedures.
  • Exceptional analytical ability and research skills.
  • Excellent interpersonal and communication skills, both written and verbal.
  • The ability to work effectively with a wide range of constituencies in a diverse community.
  • Team player that can successfully manage multiple priorities while maintaining attention to detail.
  • Results-oriented with a demonstrated ability to take initiative and work independently.
  • Intellectual curiosity, creativity, and flexibility; strong decision-making and problem-solving skills.
  • Knowledge of and experience in working in a public school and municipal environment.
  • Demonstrated ability to complete short and long-term projects in a constructive and timely manner.
Preferred Experience:
  • MUNIS experience is highly desirable.
  • Proficiency with Google Workspace (Drive, Docs, Sheets, Slides, Classroom, etc.).
  • Experience with and knowledge of Erate is beneficial.
  • Experience with inventory/asset management and ticketing software is desirable.

Skills:
  • Demonstrated aptitude for work to be performed.
  • Bilingual skills, especially in Spanish and Portuguese, are highly desirable.
  • Candidates should have a passion for working with students, families, and colleagues.
  • Candidates must be flexible and collaborative.
  • Candidates must be able to multitask in a fast-paced, supportive environment that nurtures student growth.
  • Candidates must be organized and able to meet ongoing, time-sensitive deadlines for work production.

Such alternatives to the above qualifications as the Superintendent may find appropriate and in conformity with state certification requirements.

TOOLS AND EQUIPMENT USED

  • Phone, personal computer and software applications as outlined above, copiers (print, scan, and copy), calculator, and camera.

ESSENTIAL FUNCTIONS OF THE JOB (not limited to)

  • Manage and execute the technology procurement process from beginning to end; screening initial request, providing quote, creation of purchase order, order submission and receipt, inventory, and billing.
  • Receive and review all technology-related invoices for accuracy, and processes them on behalf of the district and the town. Resolve invoice and/or vendor issues as they occur.
  • Develop, organize, and manage a system for tracking and recording all expenditures so they can be compared to budget (operating & capital) and aid in the creation of future budgets.
  • Awareness of Erate projects, as they require special attention and tracking to ensure they comply with all rules and regulations.
  • Monitor spending to identify trends and issues as they arise; communicate any corrective action to the CTO.
  • Enter and maintain accurate financial data and records, including financial queries and reports.
  • Take the lead on initiating and preparing all major purchases and service renewals for the beginning of each new fiscal year for the district and the town.
  • Assist with year-end budget reconciliation as requested by district and town financial partners and stakeholders.
  • Maintain confidential, sensitive and/or secure information and documents.
  • Research and collect budget history and accounting data to support the financial operations of the department.
  • Review, audit and enhance district-wide and town-wide internal processes, procedures, and controls to ensure department objectives are being met.
  • Serve as a resource and a trainer to other members of the team and all stakeholders to ensure all requests and needs are resolved in a timely manner.
  • Work on and manage special projects as assigned by the CTO.
  • Remain current on industry trends in information technology, investigate new technologies and make recommendations to the CTO.

The information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Works with district and school leadership to combat systemic barriers that limit student, family, and staff members' equitable access to opportunity

  • Identifies and addresses bias and its impact on rigor and opportunity for students and staff
  • Updates policies and equitable access procedures
Any other relative duties as assigned.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee must be able to perform the essential functions of the job satisfactorily and, if requested, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job, absent undue hardship.

While performing the duties of this job, the employee is regularly required to:
  • move about the classroom, school, school grounds, office, and/or off-site locations.
    • on some occasions, it may be necessary to move quickly across even or uneven surfaces.
  • remain in a stationary position for periods of time;
  • operate a computer and other school/office productivity machinery (i.e., iPad, copy machine, computer printer, assistive technology, etc.);
  • read material from a computer monitor as well as handwritten or printed matter with or without visual aids;
  • position oneself to maintain files and access school/classroom/office materials;
  • communicate with others so that information received and given is understood and accurately communicated;
  • communicate and collaborate effectively with students, parents, and other staff members in person, via video conference, on the telephone, and/or in writing;
  • observe details at close range;
  • in the school setting, ensure the safety of students;
  • multitask and meet multiple demands from several people;
  • may need to teach and support students with life skills development such as eating, cleaning, and toileting;
  • lifting up to and including 25 lbs;
  • tolerate the noise level in the work environment from moderate to loud.

SUPERVISORY RESPONSIBILITIES

None

SELECTION GUIDELINES

  • Formal application
  • Rating of education and experience
  • Oral interviews
  • Reference check
  • Strong record of work performance in current and previous roles required
  • Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprints.

The Natick Public Schools do not discriminate on the basis of age, race, creed, color, religion, nationality, sex, sexual orientation, gender identity, disability, pregnancy and pregnancy-related conditions, physical and intellectual differences, immigration status, homeless status, or any other class protected by law.

Date Updated: 11/15/2023

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