Jan 27, 2024

1.0FTE Director of School Counseling, Grades 9-12 SY24-25

  • TrulyHired
  • Wellesley, MA, USA
Full-time Administrative

Job Description

POSITION: Director of School Counseling, Grades 9-12

REPORTS TO: PreK-12 Director of Student Services and High School Principal


To organize, coordinate and supervise preventative, developmental, counseling, advisory, and compensatory services for the students at Wellesley High School for the purpose of making possible the maximum intellectual, social, moral and emotional growth of all students.


Number of Professional Staff - 10

Number of Students - 1,300+

Administrative Assistant and Testing Coordinator - 2


The Director of School Counseling (grades 9-12) jointly reports to the Director of Student Services and the High School principal. The Director is responsible for the efficient functioning of the High School School Counseling staff, ensuring quality programs and overseeing the department's everyday operation. To achieve the department's goals, the Director must work with members of the student services department middle school to grade 12, students, faculty, parents and other school staff.

The Director should possess good human relations skills, positive regard for human differences, management techniques, problem solving skills and the qualities of leadership which guide and inspire his/her staff to function as individuals and as a team. The incumbent coordinates and is engaged in numerous meetings with staff, with administrators and Department Heads, with consultants from outside agencies involved with students and with townspeople involved in committee work relative to school related issues. The incumbent must be knowledgeable about classroom curriculum and instruction and counseling theory and techniques.

The Director supervises counselors in the implementation of the pre-referral process, 504s, and the initial evaluation process of chapter 766 and P.L. 94-142 in accordance with state and federal regulations.

The primary responsibility of the Director is ensuring that the appropriate education program is developed for each student. To accomplish this goal, the Director oversees the programmatic approach to school counseling services at each grade level (9-12) and consults with counselors regarding counseling, advocacy, and case coordination of students. The director develops special education and School Counseling programs, facilitates and coordinates the entire college exploration and application process, oversees the planning and coordination of the course selection process, promotes appropriate instructional and curricular supports, facilitation of tutors for medical absences, and other services that assist student learning and educational planning. The director ensures that students and parents have knowledge about and access to all the resources that are available to support the growth and development of high school students. These resources include school counseling, special education, speech and language, hearing impaired, and nursing services. Additionally, the Director administers evaluative services designed to assess student progress and analyze student needs. The Director works closely with other high school administrators to ensure the effective coordination of regular education and special education programs and services.


  • Supervise and evaluate all school counselors and counseling programs, specifically overseeing the areas of social/emotional counseling, academic counseling, college/career counseling, and crisis intervention.
  • Supervise and evaluate school counselors, 1 Bridge academic and 1 clinical coordinator, 1 administrative assistant, 1 testing coordinator, and 1 social worker
  • Act as liaison to the administrative team by providing a student-centered voice and perspective, aligned with the district's core values.
  • Manage the staffing patterns within the offices to assure personal, professional, sick days, and other forms of leave are being handled appropriately and in compliance with District protocol and/or policy.
  • Organize, oversee and coordinate departmental professional development and provide ongoing in-service programs for department members and specialists.
  • Coordinate and collaborate with the high school department head of Special Education.
  • Assist and monitor department members in the handling of day-to-day school counseling problems, assessment of students, and act as a resource-support person for them while providing appropriate consultation services for the department.
  • Recruit, screen, interview, and recommend student service professionals and secretaries for employment and assignment.
  • Chair regular department meetings, Professional Learning Communities, and Case Review meetings.

  • Continually monitor students' social, academic and emotional development and progress, including overseeing screening and referral for evaluation.
  • Supervise a caseload consisting primarily of the students struggling with the complexities of a myriad of social, emotional, and academic issues.
  • Maintain the student records in the High School in an accurate and timely fashion and in accordance with students' and parents' rights under law.
  • Plan and supervise the registration, placement, and orientation programs that facilitate the transition of transfer students entering the High School.
  • Coordinate the smooth transition of all students as they move from grades 8 through post-secondary years, particularly in visiting the middle school during course selection, assisting in the development of 9th grade orientation programs, and the coordinating and supervising post-secondary planning for all students.
  • Participate in the development of individual education programs for special needs students.
  • Encourage the development of new programs designed to meet the needs of students with special needs in the least restrictive environment.
  • Work with ELL coordinators to administer and coordinate services.
  • Oversee administration of Pre-ACT, PSAT, AP, ACT Special Testing, MCAS and other standardized testing through the Testing Coordinator.
  • Oversee all SSD (Services for Students with Disabilities) applications and appeals.
  • Maintain a list of students on Educational Proficiency Plans and work with families and school personnel to monitor graduation requirements.
  • Oversee Home/Hospital tutoring services.

  • Oversee, supervise and evaluate the high school's developmental counseling curriculum.
  • Develop and administer a budget and its priorities for School Counseling at the high school.
  • Assist with issues relating to the master schedule, particularly in the development of school counseling seminar classes, balancing of sections and the building of the master schedule.
  • Actively participate in the school Student Support Team, Administrative Team, and Crisis Team.
  • Meet with Department Heads to promote interdisciplinary programs and communication.
  • Assist the principal in developing and implementing school-wide initiatives and promoting an optimal school environment.
  • Act as 504 Coordinator, chair initial and 3 year re-evaluation meetings, oversee plans, communicate with families and staff members, and train staff in regard to updated American Disability Act regulations.
  • Update and upload School Profile on an annual basis.
  • Maintain a list for students to receive academic support, including the development of a tutoring list along with outside agencies.
  • Liaison to ELL teachers, Director of Curriculum and Instruction, Deaf and Hard of Hearing Specialist, Vision Specialist and consultation service providers.
  • Advisor to the new Student Ambassador program, recruiting and training mentors, assigning to 8th grade students and eventually grade 9 students.
  • Work closely with the Assistant Principals to coordinate and align DCAP and systems of support among the three "houses".
  • Analyze reports such as DFI, Teacher Conflict, MCAS, AP and SAT and share data with principal or faculty when needed.
  • Coordinate, supervise, support and strengthen post-secondary planning with an emphasis on the college process.
  • Oversee and supervise the Naviance and program.
  • Develop matriculation reports.
  • Disseminate standardized testing information to department heads.
  • Work closely with the Out of District Coordinator to provide direct service to students placed out of district.
  • Analyze all transcripts, particularly those of transfer students, to monitor credits towards graduation.
  • Oversee course registration and schedule change process.
  • Support special education regarding student transition planning.
  • Provide support to school counseling personnel as well as to academic departments/individual faculty members related to student/staff issues.
  • Coordinate and ensure compliance with all internal controls, as well as with all state and federal regulations, pertaining to student transcript/records.
  • Provide leadership and support with all student/family, faculty/staff, and community concerns.

  • Implement programs for parents that introduce them to available student services and apprise parents of the rights of their child to a free and appropriate public education.
  • Implement programs that give support to issues related to parenting young adolescents and assist parents with the transition to high school and beyond.
  • Support counselors in providing support and consultation to parents regarding their child's developmental needs.
  • Continuous communications with the PTSO about parent community issues.
  • Oversee extensive parent evening presentation series.
  • Chair Parent School Counseling Advisory.

  • Supervise and coordinate the high school's relationships with referral agencies such as the Human Relations Service.
  • Work with community coalitions to support families in making health decisions.
  • Create and maintain Wellesley High school counseling website.
  • Work closely with the Scholarship Committee Chair and with outside agencies, including WHJWC and WSF.
  • Identify students and coordinate with recipients for Koplik awards, National Merit Scholarships, Abigail Adams Scholarships, and book awards.
  • Manage the master schedule for college rep. visits, assigning counselors to colleges, providing room assignments, and following up with colleges when needed.
  • Collaborate and engage with support systems for students living in Boston and on Barton Road, working closely with local colleges as well as the Town Youth Director.

  • Meet with the K-12 Director of student services, and other special education and school counseling administrators to bring consistency to all programs on a system-wide basis.
  • Coordinate the course selection process for 8th grade students entering the 9th grade with the Middle School Counseling Director.
  • Seek and attend professional development opportunities, particularly around college counseling, mental health, and safety issues.


209 days

Job Qualifications & Physical Demands:

Job Qualifications:

Must possess or be eligible for a MA DESE license in the appropriate subject area, including supervisory, at the appropriate grade level.

Must have at least 5 years of experience in a school counseling setting.

Must have experience with coordinating systems related to post-secondary opportunities for students.

Three to five years of experience in leading school counselors is preferred.

Must have excellent communication,leadership, and interpersonal skills and possess a high level of capability with technology.

Diversity is a core value of WPS. We are committed to building and sustaining an inclusive school environment for all and seek to hire team members who will enrich our diversity.

Must be able to assist in the protection of students and school property, assist the principal in fire and other emergency drills as required by law and School Committee policy.

PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands or arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Applicants for employment are considered without regard to age, physical, mental or psychiatric disability, genetics, race, religion, sex, sexual orientation, gender identity, marital status, national origin, or military status.

Apply Now