Jul 10, 2024

School Communities Manager, Student Records and Compliance

  • Rocketship Public Schools
  • San Francisco Bay Area, CA, USA
Full-time Operations and Facilities

Job Description

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential and it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential.

Position Description

We seek a highly organized and detail-oriented professional to oversee our student records and ensure full compliance with all relevant regulations. As the School Communities Manager, Student Records and Compliance, you will be the guardian of our student data, ensuring its accuracy, confidentiality, and accessibility. This critical role requires a blend of technical proficiency, strong communication skills, and a passion for supporting the educational journey of our students.

Audits and File Management
    • Coordinate and execute internal Student Cumulative Files Audits for all 13 campuses
    • Provide accurate and timely tracking of missing information or corrections to Office Managers
    • Support with family follow up and driving toward file completeness and compliance
    • Review and audit student cumulative files to ensure data accuracy, completeness, and compliance with institutional and regulatory standards.
    • Verify and update student demographic information, academic transcripts, attendance records, and other relevant documents.
    • Support with maintenance and organization of physical and electronic student cumulative files in a secure and accessible manner.
    • Create a systematic filing system for easy retrieval and tracking of files.
    • Oversee immunization compliance and partner with schools on Shots for Schools completion

Data Entry and Management
    • Accurately input and update student data into the institution's database or Student Information System (SIS).
    • Ensure all data entries are consistent, error-free, and meet data privacy requirements.
    • Continuously monitor and improve file management processes to enhance efficiency and data integrity.

Regulatory Compliance
    • Stay up-to-date with relevant educational regulations and compliance standards to ensure the institution's records meet legal requirements.
    • Assist in preparing and submitting reports to regulatory bodies as necessary.
    • Ensure compliance with immunization records and address verification in cumulative files and other state and local regulations.

Record Retention
    • Develop and implement policies and procedures for record retention and disposal in compliance with legal and institutional guidelines.
    • Oversee and ensure compliance with records request both incoming and outgoing and ensure clear tracking

Independent Studies
    • Stay up-to-date with relevant educational regulations and compliance standards to ensure the institution's records meet legal requirements for independent Study submissions
    • Collaborate with the Student Information System Team and OMs to ensure compliance

Confidentiality and Security
    • Maintain the confidentiality and security of student records, ensuring that only authorized personnel have access to sensitive information.

Communication and Collaboration
    • Collaborate with Office Managers, staff, registrars, and administrative teams to resolve any discrepancies or issues related to student records.
    • Communicate effectively with students and their families regarding document requests and inquiries.

Training and Development
    • Provide training and guidance to staff involved in the maintenance of student records, ensuring best practices are followed.

    • Bachelor's degree preferred in a related field (e.g., Education, Information Management, or Administration) or equivalent experience
    • Knowledge of student record management systems and data privacy regulations.
    • Strong attention to detail and organizational skills.
    • Excellent written and verbal communication skills.
    • Familiarity with educational regulations and compliance requirements.
    • Proficiency in data entry and record-keeping software.
    • Ability to maintain confidentiality and handle sensitive information with discretion.

$80,000 - $93,000 a year

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high.


Commensurate with qualifications and experience, plus excellent health and wellness benefits, 403b retirement plan, flexible spending account (FSA), and generous paid time off.

Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy. For questions, concerns, or complaints, please contact Human Resources.

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