Senior Business Manager

GSB seeks a dynamic and experienced business manager to lead a team of nine school operations professionals and oversee a wide range of financial and administrative responsibilities. The key areas of responsibility include:  Financial and Accounting, Human Resources, Risk Management, Compliance and Reporting, and Strategic Planning and Leadership.  Additionally, the Senior Business Manager will oversee the team members responsible for Facilities and Operations, Development & Communications, and Admissions & Outreach. The Senior Business Manager will be a member of the school’s senior leadership team, working closely and collaboratively with the Head of School and others at the school.  The Senior Business Manager will report directly to the school’s Board of Trustees.  The opportunity is available immediately.

Essential Responsibilities

1. Financial Management

• Ensure the safekeeping of the school’s assets and the integrity of the accounting records; provide accurate and timely financial information to the Board of Trustees and the Head of School

• Oversee preparation of the budget and other financial projections in collaboration with school administration, the Board, and relevant stakeholders; monitor budget and projected performance regularly and provide timely financial reports to school leadership and Board

• Lead analysis to guide tuition and compensation setting strategies in consultation with the Board.  Member of Financial Aid Committee

• Manage tuition, afterschool and other revenue collection, including bank deposits and booking corresponding transactions

• Responsible for the administration of student contracts 

• Manage accounts receivable, including communication with those who owe funds to the school

• Manage accounts payable, purchasing and vendor contracts

• Identify opportunities for cost savings and efficiency improvements

• Manage all accounts, ledgers and reporting systems ensuring compliance with the appropriate GAAP standards and regulatory requirements

• Coordinate with the school’s outside accountant to complete month-end and year-end close process

• Participate in the annual audit and filing of Form 990s

2. Human Resources Management

• Complete regular payroll working with outside payroll processor

• Process periodic retirement contributions

• Administer benefit program including enrollment, claim resolution, change reporting and communication to employees

• Assist the senior management team and Board of Trustees on compensation recommendations and decisions

• Assist in the issuance of employment letters for returning faculty and staff and onboarding new faculty and staff

• Assist the senior management team and Board of Trustees with retirement plan and health insurance plan selection and administration

• Maintain accurate and confidential records of personnel information and ensure compliance with relevant employment laws and regulations

• Resolve day-to-day HR requests such as employment verifications, background checks, NYPFL and FMLA compliance, maternity leaves, COBRA letters, creditable coverage letters, and unemployment and worker’s compensation claims

3. Risk Management and Insurance

• • Collaborate with Board, counsel and insurance brokers regarding all insurance and risk management matters

4. Compliance and Reporting

• Maintain compliance with local, state and federal government reporting requirements

• Prepare and submit required reports and documentation to regulatory agencies and funding sources

• Serve as the primary point of contact for external auditors and regulatory inspectors, facilitating audits and inspections as necessary

5. Strategic Planning and Leadership

• Develop and maintain a highly collaborative working relationship with the Board of Trustees and Head of School to ensure cohesive messaging of the school’s strategic goals and objectives, including their financial implications, for consideration by board committees and other key constituencies.

• Participate in strategic planning activities to support the long-term goals and objectives of the school

• Provide leadership and guidance to administrative staff and other team members, fostering a culture of accountability and continuous improvement

• Collaborate with school leadership to develop and implement policies and procedures that promote organizational effectiveness and sustainability

6. Oversight of Facilities and Operations, Marketing & Communications, and Admissions

• Supervise the Senior Director of Operations and the team of five which manage the facilities and operations, including security, transportation, foodservice, afterschool programs, maintenance, and inspections and certifications

• Supervise the Director of Development & Communications

• Supervise the Director of Admissions & Outreach

• Along with Board of Trustees, oversight of the completion of building construction and any new projects

• Procure necessary supplies and services for the school, negotiating contracts and agreements as needed

Requirements:

• Bachelor's degree in business administration, finance, accounting or a related field

• Minimum of 5 years of experience in financial management, preferably in an educational or nonprofit setting

• Strong knowledge of accounting principles and practices, budgeting processes, and financial analysis

• Computer software literacy with Google for workplace, Quickbooks; knowledge of FACTS preferred

• Fluent in English; German not required, but would be an asset

Qualifications:

• You are a self-starter with impeccable integrity and extraordinary work ethic

• You are an inspiring leader who continually pushes herself/himself and others to higher levels of achievement. 

• You must have an open, optimistic and collaborative management style coupled with the ability to prioritize and willingness and ability to act decisively

• You have experience managing teams to develop and implement systems and processes to increase effectiveness and efficiency

• You have excellent organizational and problem-solving skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

• You are an effective communicator with strong interpersonal skills and the ability to interact professionally with diverse stakeholders

• You have an incredibly high bar and attention to detail and can manage the school and team to reflect the same

• You have a commitment to upholding ethical standards and maintaining confidentiality in handling sensitive information

• You are a resourceful problem-solver who proactively shares best practices that drive our operational excellence

• You have a growth mindset, grit, humility, and a willingness to roll up your sleeves