DATA MANAGER

Full-time Administrative

Job Description

Data Manager

Reports to: Principal

Qualifications:

Data Manager Skillet Requirements:

Possesses an organized approach and excellent time managements skills
Prioritize and structure tasks to meet deadlines and expectations
Possesses the ability to work well as part of a team
Possesses computer literacy and good keyboarding skills
Possesses good numeracy skills
Maintains accuracy and attention to detail
Maintains professionalism at all times
Possesses administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records
Possesses effective communication skills to communicate with school personnel, students, parents, and outside agencies
Effectively uses software for data entry, reporting, word processing, desktop publishing, spreadsheets, and PowerSchool program
Uses discretion and keeps information confidential when working with sensitive student/staff information
Needs limited supervision and is able to work independently and as a part of a team
Uses initiative in carrying out recurring assignments independently without specific instructions
Ability to make decisions and solve problems with school data and information provided
Works well under pressure

Key Duties and Responsibilities:

PowerSchool Student Information Management, including but not limited to:

Attendance and Grade Management

Monitors the entry of attendance and grades by teachers into PowerSchool
Monitors student absences for correct excused/unexcused coding
Prepares student absence lists and daily absence bulletin
Maintains student sign-in/sign-out logs, based upon directions from coordinator
Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures
Directs teachers concerning attendance procedures and policies

Student Entry and Withdrawals (in coordination with administration)

Enrolls new students throughout the year
Enters basic student and demographic information
Processes arriving student's cumulative records
Prepares cumulative records for departing students
Withdraws departing student from PowerSchool
Maintains files of arriving/departing students' cumulative records
Copies and send cumulative records for withdrawing students
Maintains a log of students when entered and departed the school throughout the year
Requests cumulative records for new students and sends cumulative records upon request for exiting students
Manages student cumulative records according to federal (FERPA) and district policies and procedures. (Exception for grades 9-12; other clerical staff may be responsible for records duties at the discretion of the principal)
Collects data for and prints marking period report cards

PowerSchool-Reporting and Audits

Generate reports that satisfy the requirements from the following School Administrators; District Administrators; Local and State Government; Law Enforcement; Health Agencies and North Carolina Department of Public Instruction
Calculates and prepares Honor Rolls
Performs historical testing audits on student records

Monthly and Quarterly Reports Include: