Job Description
Job Description
Revised: 04/02/2024
Position Title: Projects Control Coordinator
Job Title: Projects Control Coordinator I
Function: Real Estate & Construction
Family: Construction
Reports to: Assistant Director, Projects Control
Terms of Employment:
Pay Grade: E13 Minimum Salary: * $56,889 Mid-Point Salary: $71,563
*Salary is determined on directly related experience supported by a service record or experience affidavit. For more information on our pay policy, please refer to the Compensation Resource Manual. Annualized pay may be pro-rated based on actual start date.
Minimum Work Days:
240 Type of Assignment: Full-Time; Exempt Contract Type: Non-Chapter 21
Funding Source:
This position is bond funded.
Job Scope Uses significant independent judgment and familiarity of the field to perform work. May be responsible for administration of various moderate and high complexity departmental programs and may be the lead a group of employees. May develop policies and procedures and oversee the implementation and execution of them. Position Summary Manages all aspects of project controls of Construction & Development Services operations and district policy management to ensure consistency across all projects, maintaining control and traceability of the documentation from project initiation throughout completion. Tracks and coordinates all phases of the capital improvement projects such as bid packages, bid awards, procurement scheduling, deliveries, billing, supplies, and is liaison of communication between San Antonio ISD and business operations for architects, contractors, engineers, suppliers, vendors, etc.. Ensures that goals are met for timeliness, accuracy, and quality.
Essential Functions / Key Responsibilities
1. Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval, and distribution of electronic and paper files.
2. Maintains contract documentation for architects, contractors, construction managers, engineering and management professionals involved in planning, design, and construction of projects.
3. Supports the document control / records management for Construction & Development Services.
4. Maintains an electronic filing system to handle incoming and outgoing drawings and other project-related
documents; responsible for prioritizing and maintaining an organized system.
5. Oversees the processing of Capital Project turnover documentation and warranty requests, during
warranty phase of construction.
6. Research and responds to internal and external accounts payable inquiries in a timely manner.
7. Ensures that all department practices and policies comply with district practices and policies.
8. Manages vendor payments and submittal to Financial Services processing.
9. Maintains financial information, files, and records, both manual and electronic for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
10. Produce field reports as necessary for the accomplishment of job requirements.
11. Performs other related duties as assigned within the appropriate skill and experience capabilities
expected for this position.
Minimum Requirements
• Bachelor's degree in Business, Finance, or related field from an accredited college or university or 4 years equivalent experience.
• 5+ years' experience in Project Controls with complex capital improvement projects.
• Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee
Knowledge, Skills & Abilities
• General knowledge of design and construction industries
• Knowledge of school district purchasing and bidding processes
• Knowledge of school district operations
• The ability to work well in a team-oriented and inclusive Program Management Organization culture.
• Strong interpersonal skills and ability to work with others in a positive and collaborative manner.
• Positive attitude, good aptitude, and strong initiative will integrate well with our existing group of outstanding and diverse professionals.
• Demonstrated ability to work accurately, follow instructions/schedules/timelines and handle multiple priorities.
• Requires general knowledge of financial terms and principles.
• Ability to calculate intermediate figures such as percentages, discounts, and commissions
• Leadership and organizational skills
• Demonstrated oral and written communication skill
Working Conditions Work Environment:
• Computer, computer software programs and peripherals, teacher resource materials and equipment, copier, fax, and other equipment applicable to position.
• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise. Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.
Physical Demands/Requirements:
• Maintain emotional control under stress; work with frequent interruptions/deadlines and prolonged or irregular hours; Frequent walking, standing, stooping, bending, pulling and pushing; Occasional: Lifting and carrying 10-25 pounds frequently, 25-40 pounds occasionally, more than 45 pounds infrequently with assistance; Pushing/pulling 10-35 pounds sporadically; May be required under specific circumstances to provide physical restraint of students in danger of causing harm to themselves or others; Frequent districtwide and occasional statewide travel.
Supervisory Responsibilities / Direct Reports
• None
San Antonio ISD is committed to non-discrimination on the basis of race, color, ethnicity, culture, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, appearance, immigration/citizenship status, home language, socioeconomic status, or disability in its educational programs, services, and District business functions. Information on persons designated to handle inquiries regarding non-discrimination policies can be found within SAISD Board Policies DIA(EXHIBIT) or FFH(EXHIBIT), available online at: https://pol.tasb.org/PolicyOnline?key=176. San Antonio ISD está comprometido a no discriminar por motivos de raza, color, origen étnico, cultura, religión, origen nacional, edad, sexo, identidad sexual, expresión de género, orientación sexual, apariencia, estado inmigratorio/de ciudadanía, idioma natal, estado socioeconómico o discapacidad en sus programas educativos, servicios y funciones de negocios del Distrito. La información sobre las personas designadas para manejar consultas sobre las políticas de no discriminación se encuentra bajo las Políticas de la Junta Directiva DIA (Prueba documental) o FFH (Prueba documental) de SAISD, disponible en línea bajo: https://pol.tasb.org/PolicyOnline?key=176
Employee Signature: Date:
Revised: 04/02/2024
Position Title: Projects Control Coordinator
Job Title: Projects Control Coordinator I
Function: Real Estate & Construction
Family: Construction
Reports to: Assistant Director, Projects Control
Terms of Employment:
Pay Grade: E13 Minimum Salary: * $56,889 Mid-Point Salary: $71,563
*Salary is determined on directly related experience supported by a service record or experience affidavit. For more information on our pay policy, please refer to the Compensation Resource Manual. Annualized pay may be pro-rated based on actual start date.
Minimum Work Days:
240 Type of Assignment: Full-Time; Exempt Contract Type: Non-Chapter 21
Funding Source:
This position is bond funded.
Job Scope Uses significant independent judgment and familiarity of the field to perform work. May be responsible for administration of various moderate and high complexity departmental programs and may be the lead a group of employees. May develop policies and procedures and oversee the implementation and execution of them. Position Summary Manages all aspects of project controls of Construction & Development Services operations and district policy management to ensure consistency across all projects, maintaining control and traceability of the documentation from project initiation throughout completion. Tracks and coordinates all phases of the capital improvement projects such as bid packages, bid awards, procurement scheduling, deliveries, billing, supplies, and is liaison of communication between San Antonio ISD and business operations for architects, contractors, engineers, suppliers, vendors, etc.. Ensures that goals are met for timeliness, accuracy, and quality.
Essential Functions / Key Responsibilities
1. Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval, and distribution of electronic and paper files.
2. Maintains contract documentation for architects, contractors, construction managers, engineering and management professionals involved in planning, design, and construction of projects.
3. Supports the document control / records management for Construction & Development Services.
4. Maintains an electronic filing system to handle incoming and outgoing drawings and other project-related
documents; responsible for prioritizing and maintaining an organized system.
5. Oversees the processing of Capital Project turnover documentation and warranty requests, during
warranty phase of construction.
6. Research and responds to internal and external accounts payable inquiries in a timely manner.
7. Ensures that all department practices and policies comply with district practices and policies.
8. Manages vendor payments and submittal to Financial Services processing.
9. Maintains financial information, files, and records, both manual and electronic for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
10. Produce field reports as necessary for the accomplishment of job requirements.
11. Performs other related duties as assigned within the appropriate skill and experience capabilities
expected for this position.
Minimum Requirements
• Bachelor's degree in Business, Finance, or related field from an accredited college or university or 4 years equivalent experience.
• 5+ years' experience in Project Controls with complex capital improvement projects.
• Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee
Knowledge, Skills & Abilities
• General knowledge of design and construction industries
• Knowledge of school district purchasing and bidding processes
• Knowledge of school district operations
• The ability to work well in a team-oriented and inclusive Program Management Organization culture.
• Strong interpersonal skills and ability to work with others in a positive and collaborative manner.
• Positive attitude, good aptitude, and strong initiative will integrate well with our existing group of outstanding and diverse professionals.
• Demonstrated ability to work accurately, follow instructions/schedules/timelines and handle multiple priorities.
• Requires general knowledge of financial terms and principles.
• Ability to calculate intermediate figures such as percentages, discounts, and commissions
• Leadership and organizational skills
• Demonstrated oral and written communication skill
Working Conditions Work Environment:
• Computer, computer software programs and peripherals, teacher resource materials and equipment, copier, fax, and other equipment applicable to position.
• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise. Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.
Physical Demands/Requirements:
• Maintain emotional control under stress; work with frequent interruptions/deadlines and prolonged or irregular hours; Frequent walking, standing, stooping, bending, pulling and pushing; Occasional: Lifting and carrying 10-25 pounds frequently, 25-40 pounds occasionally, more than 45 pounds infrequently with assistance; Pushing/pulling 10-35 pounds sporadically; May be required under specific circumstances to provide physical restraint of students in danger of causing harm to themselves or others; Frequent districtwide and occasional statewide travel.
Supervisory Responsibilities / Direct Reports
• None
San Antonio ISD is committed to non-discrimination on the basis of race, color, ethnicity, culture, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, appearance, immigration/citizenship status, home language, socioeconomic status, or disability in its educational programs, services, and District business functions. Information on persons designated to handle inquiries regarding non-discrimination policies can be found within SAISD Board Policies DIA(EXHIBIT) or FFH(EXHIBIT), available online at: https://pol.tasb.org/PolicyOnline?key=176. San Antonio ISD está comprometido a no discriminar por motivos de raza, color, origen étnico, cultura, religión, origen nacional, edad, sexo, identidad sexual, expresión de género, orientación sexual, apariencia, estado inmigratorio/de ciudadanía, idioma natal, estado socioeconómico o discapacidad en sus programas educativos, servicios y funciones de negocios del Distrito. La información sobre las personas designadas para manejar consultas sobre las políticas de no discriminación se encuentra bajo las Políticas de la Junta Directiva DIA (Prueba documental) o FFH (Prueba documental) de SAISD, disponible en línea bajo: https://pol.tasb.org/PolicyOnline?key=176
Employee Signature: Date:
About SAN ANTONIO INDEPENDENT SCHOOL DISTRICT
SAISD is as diverse and historically rich as the city whose name it shares. As San Antonio’s founding school district, SAISD neighborhood schools have served the heart of the Alamo City for more than 100 years. Today, SAISD serves about 44,000 students across more than 75 schools in our culturally proud, urban community.
We offer a wide variety of programs, including dual-language, career exploration and college-preparation. Along with traditional school models, we also offer academies comprising non-traditional grade ranges such as PK-8.
True to our roots, SAISD continues to pave the way in San Antonio with the city’s only public Montessori school, single-gender campuses, and K-12 International Baccalaureate framework. Additionally, the District has grown 5 P-TECH programs in just a few years.
Outside of the traditional classroom, the spirit of SAISD can be found in programs and activities from extensive athletics to fine arts – including a mariachi curriculum that was pioneered in our District before being modeled across the nation.
From forward-thinking academic and extracurricular programs at our neighborhood schools to a growing list of specialized schools, SAISD students can customize their own educational experience and find what truly drives them. Every student has a journey, and SAISD is supporting that path wherever it may lead for each of its students.
