Administrative Assistant/Enrollment & Tuition Manager

Job Description

About IMS: Independence Mission Schools (IMS) educate students of all faiths living throughout Philadelphia. Our inspiring new network of 14 schools blends the best of Catholic education with innovative teaching strategies designed to meet the unique learning needs of all students.

Perks of IMS: Full-time faculty and staff at IMS enjoy ongoing development through coaching, mentorship, and professional development and a benefits package that matches 403b contributions, provides low-cost healthcare, and guarantees paid sick time and personal time.

Cyril & Philomena, an Independence Mission School, is seeking an administrative staff member to support Enrollment & Tuition efforts as well as front office needs. This person will report directly to the School Principal and is supported by Tuition and Enrollment team members at the Central Office. This position is full-time and works 12 months out of the year.

Enrollment & Tuition Responsibilities (approximately 65% of role):

• Handles all enrollment responsibilities for nearly 200 students between K - 8th grade
  
• Provide excellent customer service to prospective and current families throughout the enrollment process
  
• Coordinates with tuition manager to support tuition collection responsibilities
  
• Takes inquiry calls regarding admissions
  
• Sets up appointments with prospects. Meet with prospects, give tour and complete necessary paperwork
  
• Assists with on-line financial aid process
  
• Attends and/or coordinates Open Houses as required
  
• Follows up on inquiry calls and leads. Keep detail records of all prospects and ensure school staff is doing same
  
• Develops relationships with local day cares, churches and outreach programs to gain referrals
  
• Reviews tuition aging reports and follow up with those that are late. Make collection phone calls, send correspondence and follow up
  
• Works closely with Deputy Chief of Operations & Enrollment and Senior Manager of Tuition Management to ensure all reports are completed in a timely manner
  
• Works with Principal to resolve issues
  
• Attends parent meetings as directed
  
• Follows up as needed to ensure all scholarship paperwork is completed and submitted by deadlines
  
• Imports Financial Aid Applications to tuition management system as needed
  
• Ensures exit surveys are completed when students withdraw
  
• Provides other duties as assigned

Administrative Assistant Responsibilities (approximately 35% of role):

• Coordinate with the primary administrative assistant to support the overall office to assist the Principal in administrative tasks, prepare and accurately maintain a variety of reports, records, and files relating to students, staff, operations, and activities, including those of a confidential nature.
  
• Provide technical information to students, staff, and the public concerning school policies, procedures, actions, activities, and schedules as appropriate. Maintain school calendar and coordinate school events as requested.
  
• Collect, compile, organize, and record a variety of data related to attendance, transfers, enrollment, personnel, payroll, equipment inventory, and student activities. Prepare and maintain related records, files, and logs.
  
• Collect and account for monies collected in conjunction with school activities, and process according to established procedures.
  
• Enroll, register, and schedule new students, complete enrollment information, establish student records and enter into the computer, complete records for the release of transfer of students.
  
• Operate a variety of office equipment, including a calculator, copier, computer and communications equipment, and other school office equipment.
  
• Provides other duties as assigned

Requirements

• High School Diploma (required); Some College (preferred)
  
• Customer Service Experience (preferred)
  
• Clearances on all required background checks (required)

Other Pertinent Information

• Hours: Full-time (40 hrs/week), plus some evenings or weekends to attend events as needed
  
• 7:30-3:30

EOE: IMS is proud to be an equal opportunity employer and celebrates staff diversity. We strive to be and build a diverse team that is representative of our students and the communities in which we serve. If you identify as an individual of color, we highly encourage you to apply!

Want to learn more about IMS and our school locations? Please visit: https://independencemissionschools.org/schools/

Welcome to ATX Learning

Independence Mission Schools provides a transformative Catholic education by developing students intellectually, emotionally, and spiritually. Our approach offers families of all faiths and income levels the opportunity for their children to learn in a nurturing environment and grow in a culture of love, setting them on the path to a promising future.