Job Description
Responsible for providing administrative support to ensure efficient business processes for the campus/department. Adheres to departmental policy and procedures, prepares documents, and produces various operating reports. Serves as the administrative point of contact for all internal and external inquiries.
Essential Functions / Key Responsibilities
1. Oversee all administrative operations to ensure efficient business processes; may handle routine and emergency office decisions as needed using wide latitude of independent judgment under minimal supervision.
2. Manage fiscal activities, develop budgets, and reconciles accounts, cost analysis, and monitor expenditures using advanced knowledge to ensure a financially responsible budget.
3. Oversee administrative staff using wide latitude for independent judgment. Determine schedules and assignments, monitor team performance, and report on metrics. Provide training resources for professional development to support continuing employee growth in their current position and promote career progression.
4. Manage administrator's calendar including setting appointments, making travel arrangements, registration, and accommodations for conferences, and checking in daily/weekly to prioritize meetings and arrangements using wide latitude for independent judgment. Ensures prompt response to all requests and inquiries.
5. Ensure management is informed on administrative matters. Present recommendations for process revisions based on internal issues, workflow, and customer needs.
Instructional Superintendent
6. Review, validate, and analyze data using advanced knowledge; create reports, documents, and presentations. Serve as subject matter expert for data management and reporting issues. Keeps management apprised of workload status and potential hindrances to turnaround time deliverables.
7. Collaborate with staff members and management to ensure initiatives are thoroughly communicated and coordinated.
8. Review and provide recommendations for policy/procedure development and revision based on feedback received or issues identified using wide latitude for independent judgment. Presents management with recommendations for needed policy and process changes, enhancements, and clarification using expert skill and knowledge.
9. Compose, proofread, and edit correspondence, reports, and other material using advanced knowledge. Review outgoing material for completeness, dates, and signatures.
10. May support multiple Executive Administrators.
11. Perform other related duties as assigned within the appropriate skill and experience capabilities expectedfor this position.
Minimum Requirements
• High School diploma or GED recognized by the Texas Education Agency or a regional accrediting agency.
• 5+ years of administrative or office experience.
• Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee
Knowledge, Skills & Abilities
• Effective communication skills, both oral and written, with diverse groups of individuals utilizing tact and diplomacy.
• Proven ability to create and maintain a positive office environment.
• Excellent organization and time management skills with verifiable experience in maintaining accurate records and meeting deadlines.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.
• Demonstrated ability to organize workload by priorities.
• Demonstrated ability to problem solve, think critically, and manage conflicts.
• Demonstrated ability to maintain strict confidentiality.
• Demonstrated ability to both prioritize tasks and handle multiple tasks simultaneously.
• Excellent writing and proofreading skills. Working Conditions Work Environment:
• Computer, computer software programs and peripherals, teacher resource materials and equipment, copier, fax, and other equipment applicable to position.
• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise. Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.
Physical Demands/Requirements:
• Maintain emotional control under stress; work with frequent interruptions/deadlines; frequent sitting, standing, walking, climbing, balancing, pulling and pushing; reaching, repetitive hand motions, hearing, speaking clearly, visual acuity and prolonged data input; occasional lift/carry light, moderate 15-44 pounds.
Supervisory Responsibilities / Direct Reports
• None
San Antonio ISD is committed to non-discrimination on the basis of race, color, ethnicity, culture, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, appearance, immigration/citizenship status, home language, socioeconomic status, or disability in its educational programs, services, and District business functions. Information on persons designated to handle inquiries regarding non-discrimination policies can be found within SAISD Board Policies DIA(EXHIBIT) or FFH(EXHIBIT), available online at: https://pol.tasb.org/PolicyOnline?key=176. San Antonio ISD está comprometido a no discriminar por motivos de raza, color, origen étnico, cultura, religión, origen nacional, edad, sexo, identidad sexual, expresión de género, orientación sexual, apariencia, estado inmigratorio/de ciudadanía, idioma natal, estado socioeconómico o discapacidad en sus programas educativos, servicios y funciones de negocios del Distrito. La información sobre las personas designadas para manejar consultas sobre las políticas de no discriminación se encuentra bajo las Políticas de la Junta Directiva DIA (Prueba documental) o FFH (Prueba documental) de SAISD, disponible en línea bajo: https://pol.tasb.org/PolicyOnline?key=176
Employee Printed Name: Date:
Employee Signature:
Essential Functions / Key Responsibilities
1. Oversee all administrative operations to ensure efficient business processes; may handle routine and emergency office decisions as needed using wide latitude of independent judgment under minimal supervision.
2. Manage fiscal activities, develop budgets, and reconciles accounts, cost analysis, and monitor expenditures using advanced knowledge to ensure a financially responsible budget.
3. Oversee administrative staff using wide latitude for independent judgment. Determine schedules and assignments, monitor team performance, and report on metrics. Provide training resources for professional development to support continuing employee growth in their current position and promote career progression.
4. Manage administrator's calendar including setting appointments, making travel arrangements, registration, and accommodations for conferences, and checking in daily/weekly to prioritize meetings and arrangements using wide latitude for independent judgment. Ensures prompt response to all requests and inquiries.
5. Ensure management is informed on administrative matters. Present recommendations for process revisions based on internal issues, workflow, and customer needs.
Instructional Superintendent
6. Review, validate, and analyze data using advanced knowledge; create reports, documents, and presentations. Serve as subject matter expert for data management and reporting issues. Keeps management apprised of workload status and potential hindrances to turnaround time deliverables.
7. Collaborate with staff members and management to ensure initiatives are thoroughly communicated and coordinated.
8. Review and provide recommendations for policy/procedure development and revision based on feedback received or issues identified using wide latitude for independent judgment. Presents management with recommendations for needed policy and process changes, enhancements, and clarification using expert skill and knowledge.
9. Compose, proofread, and edit correspondence, reports, and other material using advanced knowledge. Review outgoing material for completeness, dates, and signatures.
10. May support multiple Executive Administrators.
11. Perform other related duties as assigned within the appropriate skill and experience capabilities expectedfor this position.
Minimum Requirements
• High School diploma or GED recognized by the Texas Education Agency or a regional accrediting agency.
• 5+ years of administrative or office experience.
• Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee
Knowledge, Skills & Abilities
• Effective communication skills, both oral and written, with diverse groups of individuals utilizing tact and diplomacy.
• Proven ability to create and maintain a positive office environment.
• Excellent organization and time management skills with verifiable experience in maintaining accurate records and meeting deadlines.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.
• Demonstrated ability to organize workload by priorities.
• Demonstrated ability to problem solve, think critically, and manage conflicts.
• Demonstrated ability to maintain strict confidentiality.
• Demonstrated ability to both prioritize tasks and handle multiple tasks simultaneously.
• Excellent writing and proofreading skills. Working Conditions Work Environment:
• Computer, computer software programs and peripherals, teacher resource materials and equipment, copier, fax, and other equipment applicable to position.
• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise. Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.
Physical Demands/Requirements:
• Maintain emotional control under stress; work with frequent interruptions/deadlines; frequent sitting, standing, walking, climbing, balancing, pulling and pushing; reaching, repetitive hand motions, hearing, speaking clearly, visual acuity and prolonged data input; occasional lift/carry light, moderate 15-44 pounds.
Supervisory Responsibilities / Direct Reports
• None
San Antonio ISD is committed to non-discrimination on the basis of race, color, ethnicity, culture, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, appearance, immigration/citizenship status, home language, socioeconomic status, or disability in its educational programs, services, and District business functions. Information on persons designated to handle inquiries regarding non-discrimination policies can be found within SAISD Board Policies DIA(EXHIBIT) or FFH(EXHIBIT), available online at: https://pol.tasb.org/PolicyOnline?key=176. San Antonio ISD está comprometido a no discriminar por motivos de raza, color, origen étnico, cultura, religión, origen nacional, edad, sexo, identidad sexual, expresión de género, orientación sexual, apariencia, estado inmigratorio/de ciudadanía, idioma natal, estado socioeconómico o discapacidad en sus programas educativos, servicios y funciones de negocios del Distrito. La información sobre las personas designadas para manejar consultas sobre las políticas de no discriminación se encuentra bajo las Políticas de la Junta Directiva DIA (Prueba documental) o FFH (Prueba documental) de SAISD, disponible en línea bajo: https://pol.tasb.org/PolicyOnline?key=176
Employee Printed Name: Date:
Employee Signature:
About SAN ANTONIO INDEPENDENT SCHOOL DISTRICT
SAISD is as diverse and historically rich as the city whose name it shares. As San Antonio’s founding school district, SAISD neighborhood schools have served the heart of the Alamo City for more than 100 years. Today, SAISD serves about 44,000 students across more than 75 schools in our culturally proud, urban community.
We offer a wide variety of programs, including dual-language, career exploration and college-preparation. Along with traditional school models, we also offer academies comprising non-traditional grade ranges such as PK-8.
True to our roots, SAISD continues to pave the way in San Antonio with the city’s only public Montessori school, single-gender campuses, and K-12 International Baccalaureate framework. Additionally, the District has grown 5 P-TECH programs in just a few years.
Outside of the traditional classroom, the spirit of SAISD can be found in programs and activities from extensive athletics to fine arts – including a mariachi curriculum that was pioneered in our District before being modeled across the nation.
From forward-thinking academic and extracurricular programs at our neighborhood schools to a growing list of specialized schools, SAISD students can customize their own educational experience and find what truly drives them. Every student has a journey, and SAISD is supporting that path wherever it may lead for each of its students.
