Nov 24, 2020

Contract Specialist IV

$48,277 - $63,615 yearly
  • Texas Education Agency
  • Austin, TX, USA
Full-time Accounting and Finance Other Education

Job Description

MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.

POSITION OVERVIEW: The Texas Education Agency (TEA) Contracts and Purchasing Division (CPD) is seeking an experienced and highly motivated individual to join a team of procurement professionals committed to improving educational outcomes for all public-school students in the state. This position is part of the procurement team who draft and advertise complex solicitations and facilitate the vendor selection (evaluation) process for those solicitations. The team develops approximately 40 solicitations (RFP, RFQ, SOW and RFO) each year. Individual members of the team will publish 8-12 solicitations each year and manage an average workload of 5-6 solicitations in development, publishing, and/or evaluation activities at any given time. This position may support other team or division members with procurement activities including contract negotiation, formation, monitoring and/or closeout activities.

A detailed resume and tailored cover letter are required attachments for applying to this position. Incomplete applications will not be considered.

Additionally, please be sure to respond to the short answer prompts found in the supplemental questions. These responses should be added in a separate Word or PDF document in the attachments section of the application.


ESSENTIAL FUNCTIONS:

  • Coordinate and facilitate procurement activities associated with solicitation development, advertisement, evaluation of proposals/responses, and pre-award activities.
  • Maintain and update solicitation related information on electronic trackers and other information management systems for internal and external stakeholders; interpret and manipulate data to create reports and improve performance.
  • Collaborate with internal and external stakeholders to provide guidance regarding procurement policies, procedures, and best practices to ensure solicitations are suitably detailed and include all required components.
  • Monitor and ensure compliance with legal and regulatory requirements relating to each procurement and individual certification(s).
  • Assist with the development and maintenance of solicitation related policies, procedures, forms, and templates.

 

Qualifications

 

 

MINIMUM QUALIFICATIONS:

Education: Graduation from an accredited four-year college or university. Major coursework in business administration, information technology, education, finance, or other closely related field is preferred.

Experience: At least 2 years of experience in public procurement. Substantial experience in Texas public procurement, specifically competitive solicitation development activities, is preferred.
Current certification as a Certified Texas Contract Developer (CTCD) or Certified Texas Purchasing Manager (CTPM) is required.

Substitutions: Each additional year of related experience above the required minimum may substitute for education on a year-for-year basis.

OTHER QUALIFICATIONS:

  • Dual certification (CTCD/CTPM and Certified Texas Contract Manager (CTCM)), preferred
  • Knowledge and experience with Historically Underutilized Business (HUB) requirements and reporting, preferred
  • Experience developing Information Technology (IT) solicitations and/or managing complex IT contracts, preferred
  • Ability to correctly interpret, adhere to, and communicate an understanding of Texas laws, rules, and best practices relating to procurement
  • Knowledge of state and federal funds, contract, and grant management
  • Demonstrated track record of exceptional project and time management skills
  • Proven ability to manage multiple projects concurrently and advance them to meet deadlines
  • Success leveraging different strategies and interpersonal skills to move work forward, demonstrating flexibility and adaptability while ensuring compliance with applicable procurement laws, rules and best practices
  • Quick learner with the ability to prioritize work, operate effectively with minimal supervision, take appropriate initiative, and exercise independent judgment
  • Ability to quickly master and apply new information, tools, and techniques
  • Meticulous attention to detail with the ability to produce high-quality work in a fast-paced environment
  • Desire to self-reflect, give/receive feedback, and continuously improve
  • Excellent written and oral communication skills
  • Skill and experience in using data analytics to improve process, preferred
  • Skilled with Microsoft Word, Excel, and PowerPoint
  • Experience with Adobe DC, SmartSheet, Drupal, Qualtrics, MS Teams, and/or Zoom, preferred
  • Experience with Centralized Accounting and Payroll/Personnel System (CAPPS) Financials and TxSmartBuy applications, preferred

 

As an equal opportunity employer, we hire without consideration to race, religion, color, national origin, age, sex, disability, or veteran status, unless an applicant is entitled to the veteran’s preference.

Additional Military Crosswalk (occupational specialty code) information can be accessed here.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

No phone calls or emails, please. Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries. Only candidates selected for interview will be contacted.


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