Nov 25, 2020

School Registrar

  • TrulyHired
  • Glendale, AZ, USA
Full-time Administrative

Job Description

Academies of Math and Science

2016 Arizona Charter School of the Year

2018 Runner-Up Reader's Choice Awards: Best Place to Work

School Registrar - Start Immediately

AMS Glendale Campus - 4520 W Glendale Ave., Glendale, AZ, 85301

Academies of Math and Science is a fast-growing, high-performing charter school network dedicated to serving low income communities. You can learn more about or organization and company culture at our website.

The role of the Registrar is responsible for the administration, coordination, and communication of the student enrollment and attendance reporting process and student cumulative file management. It is also responsible for accurate student database information and related reports.

Essential Duties & Accountabilities

Responsible for the registration and withdrawal of students

Requests records for new students transferring from other schools

Provides student records to other schools upon request

Evaluates and verifies documentation submitted as required for enrollment

Responsible for the collection and entry of student data into PowerSchool via SchoolMint or manual entry

Responsible for monitoring SchoolMint interest, applications and registrations

Enter and maintain all student enrollment information in CRM

Maintains automated (and manual) student records; generates reports, attendance sheets, 40 day (and 100 day) reports, and class lists

Facilitate 45 Day Screening Report process

Maintain list of all new students and enrollment dates to ensure new students are screened throughout the year

Provide screening reports for each teacher in all core areas for new students

Collect all screening reports

File all reports in student cumulative file

Maintains office and student cumulative files

Maintains grades and attendance databases and extracurricular activity records for all students

Processes and maintains daily student attendance records and calls parents to verify absences

Collects daily data pertinent for attendance report submission/transmission as required by the ADE, as well as for daily, weekly, quarterly and annual reporting

Maintains attendance letters and communication with parents

Prepares report cards by grading periods

Collects and provides enrollment numbers/information to the network office

Provides information and assistance to new students and their parents

Maintains all room assignments and class caps as directed.

Plan recruiting events with marketing department and Principal.

Add all appropriate programs to a student profile in Power School (NCLB, EL).

Provide information about local high school admission requirements and contacts.

Collect most up to date immunization report for kindergarten and 6th grade students. Review the immunizations for each student and contact parents for those that are not current on all required vaccines.

File immunization report with the Arizona Department of Health by November 15.

Qualifications & competencies:

High School Diploma or GED

Fluent in both English and Spanish

Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times

The incumbent in this position will be required to pass a criminal history background check


Proficient in PowerSchool

Excellent organizational skills

Proficient computer skills in Microsoft Office (especially Excel), Google, Skype, Zoom, etc.

Ability to remain self-directed as well as independently seek out answers to questions

Excellent communication skills

Ability to learn new software programs as needed

Ability to constantly review policies and procedures to increase efficiency

Must demonstrate an extremely high regard for confidential and sensitive information.

Why work for us?

Competitive salaries and bonus pay

Full benefits including medical, dental, vision, retirement (with employer contributions), PTO, and disability and life insurance

Supportive, collaborative culture with incredible coworkers and leaders

Comprehensive training, follow-up coaching, PD, and professional learning communities

Extensive opportunities for career mobility/advancement as our schools and network continue to grow and expand to new areas

The chance to truly make a difference in the lives of children who may not otherwise have access to a high-quality education

Interested in pursuing an AMS career?

Apply in 5 minutes through the link below. Please include the following in PDF or Word format:

1. A detailed resume describing your experience and data-supported accomplishments.

2. A cover letter showcasing your written communication skills and demonstrating your alignment with the AMS mission and competencies.

Compensation: Up to $18.00 Hourly, DOE + Performance Bonus.

  • Position Type: Full-time
  • Positions Available: 1
  • Salary: $15 to $18 Per Hour
Job Categories: Administrator > Pupil Personnel
Administrator > Human Resources
Administrator > Public Affairs / Relations
Support Staff > Administrative Assistant
Support Staff > Network Services
Employer Description
We are a group of 9 highly performing K-8 charter schools in Tucson and Phoenix, AZ, serving 9000 students, 81% of which qualify for or receive free or reduced lunch and 76% of which are ethnic minorities. Our schools dramatically outperform other schools serving similar demographics.

We use the best methods, systems, and programs available to us at any time to reach our mission of sending kids to college. Our major assumptions are that no matter what difficulties students face in their homes, their achievement largely depends on us and that no kids are too different or too tough to teach. Students' geographies are not their destinies. All students with the desire for a better life can acquire the knowledge and skills necessary for success in college. Our program is built to transition motivated students in grades K-8 from a teacher to a student directed education, providing them the skills to succeed in extremely competitive high school programs and ultimately, college.

Our expectation for students is to pay it forward: to use their education to become mentors, to volunteer, and to take on a personal lifelong mission of improving the human condition for the rest of the world.

To provide students the education students deserve and to provide the nation, a generation prepared to deal with unsolved and new problems, join us. Help us to turn all students, regardless of their background or the neighborhood they live in, onto the path to college and a better life.

Let's improve education together. Learn more about us...

Equal Opportunity Employer
Academies of Math & Science is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
Job Requirements
  • At least 2 years of relevant experience preferred
  • High School/Trade School degree preferred
  • Citizenship, residency or work VISA in United States required
Contact Information
  • Nick Craft, Talent Recruitment Coordinator
  • 3448 N. 1st Ave
  • TUCSON, Arizona 85719

Apply Now