May 07, 2019

ACP Associate, Teaching Excellence - YES Prep System Office (Summer 2019)

  • YES Prep Public Schools
Full-time Administrative Database Administration Data Evaluation and Analysis Other Education

Job Description

POSITION: ACP Associate, Teaching Excellence 

REPORTS TO: Manager of Certification, Teaching Excellence 

POSITION TYPE: 12-month 

LOCATION: Houston, Texas 

THE CHALLENGE 

Across the nation, only half of all students from low-income communities graduate from high school and only 10% earn a college degree. Even though 85% of our students are economically disadvantaged, YES Prep provides evidence that different outcomes are possible. Eighty-seven (87%) of YES Prep alumni matriculate to college within one year and alumni like Eddie Zapata are earning their college degrees at five times the rate of their peers with similar socioeconomic backgrounds. How do we do this? Each of YES Prep’s 18 campuses serves 6th-12th graders like Monique Bowie. Students typically enter YES Prep one or more grade levels behind, but quickly find themselves on a different life trajectory. This is a result of transformative relationships with teachers and leaders, and access to excellent educational opportunities. 

As the first minority-majority city, Houston’s schools cannot keep up with demand from students like Eddie and Monique. Houston is the 4th largest city (on track to become the 3rd), and this booming population translates into 2,000 families on YES Prep’s waitlist. YES Prep’s student enrollment is estimated to grow 31% between now and 2023 (from just over 13,000 students currently to 17,000).  

THE OPPORTUNITY 

YES Prep needs a dynamic, ACP Associate, with a diverse set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice.  

To put it simply, you will assist in the planning, implementation, and evaluation of a cross-district Alternative Certification Program for educators. 

THE ROLE 

When you join the YES Prep team, some of the exciting work and responsibilities will include: 

  • Execute, organize, and track communication to stakeholders 

  • Communicate via phone and email with teachers to respond to queries and solicit information 

  • Manage the Teaching Excellence inbox, ensuring clear, timely & accurate communication  

  • Create, organize, and track certification communication and assignments 

  • Communicate frequently and accurately with the Manager of Certification and other Teaching Excellence team members 

  • Align communication to the overarching certification timeline provided by the Manager of Certification and Managing Director of Teaching Excellence  

  • Timely response to emails and phone calls from both internal and external stakeholders/team members 

  • Support the Manger of Certification in the execution of the certification tactical plan: 

  • Prepare and collect documentation for certification requirements 

  • Review transcripts to determine eligibility for admission and track data from transcripts for reporting purposes 

  • Schedule and conduct face-to-face meetings to answer teacher questions regarding certification timelines, tasks, and completion of critical documents 

  • Collaborate with the Manager of Certification, Professional Learning team, and Director of Partnerships to provide necessary data needed to accomplish programmatic initiatives 

  • Prepare, distribute, and complete follow-up actions for teacher ACP updates  

  • Communicate make-up requirements to teachers after Professional Learning Sessions and for incomplete ACP assignments  

  • Attend Professional Learning Saturdays 

  • Support the Manager of Certification and additional stakeholders on the Teaching Excellence Team to uphold Texas Education Agency (TEA) compliance standards for Educator Preparation Programs: 

  • Develop and maintain accurate information databases of the TE cohort at all times 

  • Organize and maintain accurate records in both hard and soft copy on the system-wide server and SharePoint site. 

  • Calendar timelines for state required reporting, including the gathering and submission of accurate information to the State of Texas and/or Federal Government 

  • Support teachers in both the set-up and maintenance of accounts within SBEC and Pearson 

  • Coordinate test registration for the TExES Content and PPR exams 

  • Organize TExES test preparation materials both electronically on the SharePoint site and in hard copy (when needed) for test preparation  

  • Issue timely and accurate recommendations for testing and certification (for both approval of Initial and Standard certificates) 

  • Maintain accurate, timely, and professional communication with TEA representatives to solicit up-to-date and accurate information for the Manager of Certification and stakeholders across the Teaching Excellence Team 

  • Proficiency in navigating and utilizing the TEA, SBEC, and Pearson websites 

  • Attendance and engagement in TEA training sessions, both online and in-person, as approved by the Manager of Certification 

  • Support the Teaching Excellence Team with logistical operations tasks to increase the overall team efficiency: 

  • Process mileage, reimbursements, travel requests, and purchase orders on the team’s behalf in an accurate and timely manner 

  • Assist in team-wide event preparation and setup, including printing materials, storing and gathering supplies, coordinating logistics, and attending events to provide on-site support 

  • Provide support with additional tasks, upon request and approval from Manager of Certification 

  • Additional duties as assigned 

THE PERSON 

We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:  

MUST HAVES 

  • Outstanding record of organization and communication skills 

  • Experience with data tracking and work with Excel 

  • Experience in customer service environments 

  • Excellent attention to details 

  • Belief in and commitment to the mission and core values of YES Prep Public Schools 

  • Openness to giving and receiving frequent feedback 

  • Demonstrated ability to work on a team 

  • Ability to juggle multiple tasks and initiatives at once 

  • Ability to maintain emotional control under stress 

BONUS POINTS 

  • Bachelor’s Degree from an accredited four-year educational institution 

THE PERKS 

  • Compensation – This position is a non-exempt, hourly position; hourly offers commensurate with experience. 

  • Health and Supplemental Insurance–  A $0.00 medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Short and Long Term Disability, Pet Insurance, Life, etc. 

  • Paid Time Off– 15 days of Paid Time Off in addition to the system closures of our Academic Calendar 

  • Paid Leave Programming – In the event you need to be out due to a medical reason, YES Prep offers up to 12 weeks of full paid leave 

  • Professional Development - YES Prep values longevity and performance over time through our Commit to Five program. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.  

WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY 

YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-seven percent (97%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey.

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood. 

THE NEXT STEPS  

If you are not sure this opportunity is for you, are simply curious, or know someone who would be perfect, please reach out to our Talent Acquisition team to be connected to a recruiter at [email protected].


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