May 14, 2019

Human Resources Associate

  • KIPP Bay Area Public Schools
  • Oakland, CA, USA
Full-time Human Resources

Job Description

Position Overview

KIPP Bay Area Public Schools is seeking a new associate who is people-oriented and passionate about working for an organization dedicated to creating a safe and dynamic educational experience that encourages students to grow into their full potential. The Human Resources Associate will focus on credentialing and will be a member of the Human Resources Team and will have the opportunity to develop as an HR professional through a wide range of learning experiences.

Why Work At KIPP?
At KIPP, you will be part of a national network leading the way in getting students to and through college.  In your role as a Human Resources Associate (Credentials), you will be joining a fun team who values continuous learning and are committed to providing exceptional service to employees while building a scalable and efficient HR infrastructure. The Human Resources Associate (Credentials) is a critical role in our regional compliance efforts for instructional and non-instructional positions requiring licensure: s/he will lead equipping key stakeholders with the knowledge to successfully navigate credentialing requirements, be responsible for managing licensure data for internal and external reporting, and manage a portfolio of three schools for generalist support in key HR functions.  

This role reports directly to the Human Resources Manager and is full-time, exempt. The home base is the Oakland office (BART accessible) with periodic travel. Desired start date is July 1.

Primary Responsibilities

  • This position on credentialing for instructional and non-instructional staff

Support faculty in meeting state and federal credentialing requirements

  • Remain current on state and federal education codes to stay abreast of laws, rules, and regulations affecting credentialing procedures and requirements
  • Maintain employee credential information, including periodic audits to ensure that records are accurate and current in our personnel database
  • Identify, review, and evaluate the proper credentialing required for instructional and non-instructional staff requiring licensing
  • Serve as a resource for teachers and service providers to help them navigate and find the best options for their credentialing needs
  • Track progress and proactively communicate to staff and managers required milestones for compliance or renewal
  • Understand regional credentialing needs and work collaboratively with internal stakeholders to support teachers and service providers in meeting benchmarks
  • Collaborate with external credential partners to ensure that faculty have access to programs
  • Execute day-to-day credential compliance and processing functions, such as reviewing, mailing, and following up on returned applications
  • Support our hiring teams in evaluating prospective candidate credentials for appropriate placement and evaluating potential credential pathways for eligible prospects  
  • Responsible for gathering data for audits and state reporting
  • Facilitate workshops and trainings for new hires

Provide administrative support to the HR team to ensure best-in-class service

  • Keep current on state and federal employment law practices
  • Work closely with School Leaders and Operations Managers to provide training as needed in the execution of day-to-day HR functions such as, but not limited to, tracking time-off and approving timesheets
  • Responsible for coordinating the assignment of mandated pieces of training for staff
  • Primary contact for answering employee inquiries and service requests in Zendesk
  • Assist with new hire orientation, onboarding, and training
  • Support teammates in tracking TB expirations, informing staff, and updating the records in our HRIS
  • Travel to school sites on set schedule to provide support, guidance, and coaching to teachers and School Leaders regarding the credentialing process
  • Verify current employees have current credentials and eligible for employment
  • Demonstrate knowledge of, and actively support, KIPP mission, vision, values, policies and procedures, confidentiality and professionalism
  • Attend regular trainings to expand HR and credential-specific knowledge
  • Perform other duties as needed

Preferred Qualifications, Education  and Skill Set

  • Possess unquestioned integrity and belief in the potential of all children
  • Demonstrate a high degree of professionalism and confidentiality
  • Desire to work in an entrepreneurial environment of passionate professionals
  • Open to embracing diverse backgrounds and experiences as well as a commitment to supporting regional initiatives to expand diversity, equity, and inclusion

Education and Experience

    • Bachelor’s degree
    • At least 2 years of work experience in credentialing and familiarity with CA education code regulations
    • 1-2 years of HR experience is desirable

Skill Set

    • Strong interpersonal, verbal and written skills; excellent customer service, relationship building, and relationship management skills
    • Self-starter and adaptive learner
    • Strong project management skills
    • Organized and high ability to prioritize and manage multiple tasks
    • Ability to balance efficiency with meticulous attention to detail
    • Strong work ethic coupled with an enthusiastic and passionate approach to your work
    • Balance working well independently and collaboratively with others
    • Proficient in Microsoft Office and Google suite

Compensation
We are dedicated to you and your family's well-being! KIPP offers a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.


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