Jun 03, 2019

Procurement Coordinator - YES Prep System Office

  • YES Prep Public Schools
  • YES Prep Public Schools, South Loop East Freeway, Houston, TX, USA
Full-time Accounting and Finance Administrative

Job Description

POSITION: Finance – Procurement Coordinator 

REPORTS TO: Purchasing Manager

POSITION TYPE: 12-month

LOCATION: Houston, Texas

THE CHALLENGE

Across the nation, only half of all students from low-income communities graduate from high school and only 10% earn a college degree. Even though 85% of our students are economically disadvantaged, YES Prep provides evidence that different outcomes are possible. Eighty-seven (87%) of YES Prep alumni matriculate to college within one year and alumni like Eddie Zapata are earning their college degrees at five times the rate of their peers with similar socioeconomic backgrounds. How do we do this? Each of YES Prep’s 18 campuses serves 6th-12th graders like Monique Bowie. Students typically enter YES Prep one or more grade levels behind, but quickly find themselves on a different life trajectory. This is a result of transformative relationships with teachers and leaders, and access to excellent educational opportunities.

As the first minority-majority city, Houston’s schools cannot keep up with demand from students like Eddie and Monique. Houston is the 4th largest city (on track to become the 3rd), and this booming population translates into 2,000 families on YES Prep’s waitlist. YES Prep’s student enrollment is estimated to grow 31% between now and 2023 (from just over 13,000 students currently to 17,000).

THE OPPORTUNITY

YES Prep needs a dynamic Procurement Coordinator, with a diverse set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice.

To put it simply, you will play an integral role in coordinating all purchasing efforts for YES Prep Public Schools and assisting in district operations support as needed.

THE ROLE

When you join the YES Prep team, some of the exciting work and responsibilities will include:

  • Writing and issuing purchase orders and responding to purchasing requests from any and all sources across YES Prep in a timely manner.
  • Performing online ordering of items when possible. Communicating status of purchasing requests and work to resolve shipping discrepancies.
  • Coordinating with vendors to ensure YES Prep is receiving the highest quality service.
  • Providing assistance with the updating of approved vendor databases, purchasing databases, and contract management.
  • Working directly with campus personnel and members of Home Office teams to ensure that all procurement efforts are in compliance with federal and state requirements and that YES Prep’s financial resources are expended efficiently.
  • Organizing and coordinating district bulk order items to save money and ease district operations.
  • Working with Finance team to ensure proper accounting codes are being used.
  • Supporting YES Prep’s business offices in terms of accounting procedures including implementation and improvement of such procedures.
  • Assisting staff in inventorying campus assets.
  • Assisting in the development of training materials, newsletters, brochures, forms, procedures and notices for budget authorities, Purchasing and other Business Services Departments.
  • Additional duties as assigned

THE PERSON

We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

THE MUST HAVES

  • Bachelor’s Degree from an accredited four-year educational institution
  • Prior purchasing/procurement experience.
  • Familiarity with automated purchasing systems and processes.
  • Ability to coordinate purchase orders and accounting coding and processes.
  • Ability to communicate effectively across YES Prep, its campuses and teams and with all levels of individuals in the YES Prep system.
  • Attention to detail and commitment to seeing requests all the way through completion.
  • Belief in and commitment to the mission and core value of YES Prep Public Schools
  • Openness to giving and receiving frequent feedback
  • Demonstrated ability to work on a team
  • Ability to juggle multiple tasks and initiatives at once
  • Ability to maintain emotional control under stress

THE BONUS POINTS

  • Experience mastering new software systems.
  • Public education finance and/or procurement experience.
  • Proficiency with MS Office and familiarity with procurement/ERP software applications, i.e.- Tyler Technologies, Skyward, Ariba, IonWave, Bi-Tech.

BENEFITS OF WORKING AT YES PREP

  • Compensation –This position is a non-exempt, hourly position; our compensation offers commensurate with experience.
  • Health and Supplemental Insurance –  A $0.00 medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Short and Long Term Disability, Pet Insurance, Life, etc.
  • Paid Time Off – 15 days of Paid Time Off in addition to the system closures of our Academic Calendar
  • Paid Leave Programming – In the event you need to be out due to a medical reason, YES Prep offers up to 12 weeks of full paid leave
  • Professional Development - YES Prep values longevity and performance over time through our Commit to Five program. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY

YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-seven percent (97%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey. 

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.

THE NEXT STEPS

If this sounds like your just right job, please apply here. If you are not sure this opportunity is for you, are simply curious, or know someone who would be perfect, please reach out to our Talent Acquisition team to be connected to a recruiter at [email protected].


Apply Now