Jul 19, 2021

Upward Bound Coordinator, Shaw HS

  • College Now Greater Cleveland
  • Cleveland, OH, USA
Full-time Community Engagement and Outreach Other Strategy and Planning Education School Support

Job Description



POSITION TITLE: Upward Bound Coordinator, Full Time, 12 months

STATUS: Non-Exempt

STANDARD HOURS: 8 hours per day; hours vary depending on program and school schedules/needs primarily at Shaw High School

REPORTS TO: Director, Advising Services and Programs

ASSIGNED TO: Upward Bound

Position Summary:

The Upward Bound Coordinator will be responsible for administering all aspects of the Upward Bound program in Shaw High School. The UB Coordinator will deliver the direct services to UB program participants, including recruiting eligible students; coordinating the tutoring initiative; planning and executing exposure activities; engaging parents and families; and, planning and executing the six-week summer program. The UB Coordinator will ensure that the objectives of the grant proposal are met by working with the high schools administration, teachers, and staff to coordinate services for students.

Essential Functions:

  1. Develop relationships with the East Cleveland and Shaw High School administrators in order to efficiently execute the provisions of the Upward Bound program.
  2. Recruit and retain 60 students to participate in the Upward Bound program. Collect their documentation and record in College Path. Work toward program objectives:
    • 60% of participants served during the project year will have a cumulative GPA of 2.5 or better on a four-point scale at the end of the school year;
    • 90% of UB seniors served during the project year will have achieved at the proficient level on state assessments in reading/language arts and math;
    • 85% of all participants will persist to the next grade or graduate;
    • 85% of senior participants graduate from high school in a rigorous program of study;
    • 55% of senior participants enroll in a postsecondary institution immediately after high school graduation; and,
    • 25% of students enrolled in a postsecondary institution in fall or spring following high school graduation, complete postsecondary education within 6 years.
  3. Create a true cohort of students who will serve as a surrogate family that fosters a college-going culture.
  4. Establish and coordinate the year long, after school tutoring component, tracking students attendance and results.
  5. Coordinate ACT preparation courses and administer practice ACT tests.
  6. Plan and execute periodic parent and family engagement meetings and events.
  7. Coordinate all aspects of the six-week UB summer component, including:
    • Secure space on local college campus
    • Assist with hiring the temporary advisor
    • Assist with hiring the summer academic instructors
    • Act as lead advisor to temporary advisor and the tutors
    • Work with Youth Opportunities Unlimited (Y.O.U.) to ensure that all UB summer participants are eligible for wages
    • Plan and execute summer exposure activities
    • Track and record participant attendance on paper and in College Path
  8. Adhere to the federal legislation and regulations governing the TRIO Upward Bound programs, including documentation of student eligibility and participation.
  9. Track all services by accurately entering demographic information, contacts and notes in the College Path. Adhere to strict confidentiality in student record keeping.
  10. Coordinate with the Director of Financial Aid and Retention Services to create and execute a plan to support UB undergraduate students through their postsecondary educations.
  11. Work within the schools unique environment in order to best serve students while meeting College Now expectations. Attend a minimum of two school faculty meetings (including the beginning of year meeting when possible), school open house, College Information Night and Financial Aid Night (if applicable), and other meetings as necessary in order to meet key school personnel, promote College Now services and integrate into the schools system.
  12. Provide group and individual services to students at assigned school.
  13. Assist students with discerning career and college goals by providing information regarding educational options beyond high school, including institutional choice, career options, admissions and financial aid, utilizing college and career search websites as a primary advising tool.
  14. Advise students about college entrance exams (including ACT, SAT I, SAT subject tests) and test preparation resources; assisting students with test registration forms and providing fee waivers.
  15. Supply students with admission and financial aid applications; providing waivers, where appropriate, for application fees and tuition/housing deposits.
  16. Guide students through the financial aid process, including assistance with the FAFSA and CSS Profile, advocating for those with special circumstances, reviewing the SAR, interpreting college financial aid award letters, assisting with verification and helping students with any other necessary paperwork.
  17. Promote scholarship opportunities and encouraging students to research and apply for applicable scholarships and awards.
  18. Recommend qualified high school seniors for College Now scholarships; collect required documentation and enter appropriate information in College Path.
  19. Track all services by accurately entering demographic information, contacts and notes in College Path. Adhere to strict confidentiality in student record keeping.
  20. Attend all advisor trainings and meetings.
  21. Perform other duties as assigned.


The Upward Bound Coordinator should have a masters degree, preferably in counseling, higher education, or related field or five years of experience working with low-income, first generation youth. One year of TRIO Program experience preferred. The individual must possess strong oral and written communication skills, interpersonal skills and be adept at working with individuals from diverse socio-economic backgrounds.

The individual must be able to work autonomously and in a team environment with a collaborative focus; comfortable using a laptop computer; able to conduct searches on the internet and Microsoft Office (Word, Excel, and Outlook); capable of entering data in a student database. The position requires evening and weekend hours to fulfill the projects goals, and the individual must be able to provide own transportation to multiple locations. Physical requirements include being able to carry up to 10 pounds daily, consisting of a laptop computer, printer, and advising materials.

Disclaimer: "Nothing in this position description restricts management's right to assign or reassign duties and responsibilities to this job at any time."

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