Jul 31, 2019

Staff Accountant

  • City Year
  • Boston, MA, USA
Full-time Accounting and Finance Operations and Facilities

Job Description

The Staff Accountant contributes to City Year’s initiative to consistently improve its image internally and externally. The Staff Accountant displays professionalism, quality service and a pro-active “can do” attitude to internal members and departments, as well as to external vendors via electronic, telephone and in-person communication.

The Staff Accountant works within the accounts payable area. The duties and responsibilities include the timely processing of all accounts payable transactions, including expense reports. This position reports directly to the Accounts Payable Manager

Job Description

  • Full cycle accounts payable including invoice review, coding, approvals, data entry, disbursements and filing.
  • Manage weekly process of disbursements via manual checks, wires, and ACHs.
  • Monitor, track and advise management of critical payments due related to essential City Year operations.
  • Perform month-end closing procedures including AP reconciliation.
  • Review the setup of new suppliers including payment terms and banking information.
  • Maintenance of vendor information, including W-9's, as needed and year-end 1099 issuance and reporting.
  • Maintain vendor files in a state of “audit readiness” at all times.
  • Research and respond to inquiries (internal & external) regarding invoice/check status, as well as, inquiries that require additional explanation or supporting documentation. 
  • Ensure organizational-wide compliance of all Accounts Payable policies and controls.
  • Provide the highest level of customer service both internally and externally
  • Add value through process improvement and creating workflow efficiencies, i.e. reduce processing time, improve accuracy. 
  • Assist with year-end audit schedules
  • Perform other duties as required
  • Full cycle accounts payable including invoice review, coding, approvals, data entry, disbursements and filing.
  • Manage weekly process of disbursements via manual checks, wires, and ACHs.
  • Monitor, track and advise management of critical payments due related to essential City Year operations.
  • Perform month-end closing procedures including AP reconciliation.
  • Review the setup of new suppliers including payment terms and banking information.
  • Maintenance of vendor information, including W-9's, as needed and year-end 1099 issuance and reporting.
  • Maintain vendor files in a state of “audit readiness” at all times.
  • Research and respond to inquiries (internal & external) regarding invoice/check status, as well as, inquiries that require additional explanation or supporting documentation. 
  • Ensure organizational-wide compliance of all Accounts Payable policies and controls.
  • Provide the highest level of customer service both internally and externally
  • Add value through process improvement and creating workflow efficiencies, i.e. reduce processing time, improve accuracy. 
  • Assist with year-end audit schedules
  • Perform other duties as required

Compensation and Benefits

Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more.

City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.


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