An employee in this position performs routine to varied office operations requiring general office skills. Assignments typically consist of word processing of personnel-related business documents, file maintenance, data entry and routine database maintenance, scanning, mail processing, phone and visitor reception work, and similar tasks. Individuals in this position take direction from members of the administrative team on overall assignments and, in following through on that direction, plan for and complete their own daily tasks, provide updates on work status, and use independent judgment and training to take appropriate actions to deal with standard recurring situations.
The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate: • Provides support to appropriate functional team(s) in areas such as job postings and the processing of documents required for employment, including the maintenance of employee records. • Provides general secretarial support such as performing word processing, completing routine database maintenance, scanning documents, handling or forwarding phone inquiries, performing visitor reception duties, and maintaining schedules, calendars, bulletin boards, reference files/materials, and other office records. • Assists administrators with special projects. • Makes meeting arrangements, as needed. • Participates in job fairs or other department events, which may include some evening or weekend work.
• High School diploma or GED required • Previous experience in a clerical or secretarial work • Knowledge of modern office practices and procedures, and of standard office equipment including desktop PCs, scanners, printers, photocopiers, and facsimile machines • Proficient in Microsoft Office and in work with databases, and the ability to learn and use other office software, as needed • Ability to perform general clerical work accurately and quickly, and to work under pressure and/or with frequent interruptions • Ability to communicate effectively, work cooperatively with others, and to demonstrate strong customer service and communication skills • Ability to handle confidential HR-related information with discretion and confidentiality • Bilingual preferred
Physical Requirements The following provides a brief description of physical requirements for this position: While performing the duties of this job, the employee is regularly talking. expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.