Aug 21, 2019

Associate Director, Grant Finance

  • City Year
  • Boston, MA, USA
Full-time Accounting and Finance

Job Description

The Associate Director of Grant Finance is responsible for the financial reporting and accounting of all grants, contracts, and other financial activity for a small portfolio of sites across the City Year U.S. network and cross site projects overseen by the Finance Director. This position will manage, and develop a team of two Financial Grant Managers.

Primary Functions:

  • Leads the pre-award public grant administration process
  • Responsible for grant accounting functions including review and preparation of budgets and amendments, preparations of grant reports and financial documentation maintenance, and monthly accruals of grant income
  • Monitors adherence to grant administration policies and procedures of the organization for a portfolio of sites
  • Ensures compliance with Cost Principles and Audit requirements for Federal Awards
  • Interacts with program staff and outside entities, performs general accounting related specifically to grants/contracts ensuring compliance with grantor or lending agency regulations and laws for a portfolio of sites
  • Prepares internal and external financial, budgetary and accounting reports of considerable complexity requiring independent judgment, initiative, and extensive knowledge of accounting policies and procedures of the organization, and various federal, state and local agencies.

Reporting Relationship:  Finance Director

Responsibilities Include:

  • Financial reporting and financial record maintenance; preparation of monthly, quarterly, and annual financial reports
  • Cash management of all federal grants, school and other contracts including preparation of requests of funds from grantor agencies
  • Maintain and track staffing allocations to ensure they align with sponsoring agency requirements
  • Provide exceptional customer service to site partners through on-going communication and training and technical assistance development
  • Review payments charged to grants for conformity to budget; calculate allocation of administrative and matching costs and charge those costs to grants monthly.
  • Prepare grant billings, reconcile and monitor receivables and pursue unpaid billings.
  • Responsible for budgetary control of grants and contracts and proper expense classification based on grantor guidelines
  • Prepare funder budgets for proposal submissions, review and approve budgets created by direct reports
  • Provide assistance in the general accounting and cash management areas.
  • Assist in the preparation and coordination of schedules for the Uniform Guidance Single audit and lead funder specific grant audits and desk reviews
  • Other special projects as assigned

Required Qualifications:

  • Bachelor’s Degree in accounting or finance or equivalent professional experience.
  • Four or more years in nonprofit accounting or grant financial management
  • Strong skills in Microsoft Excel
  • Knowledge of GAAP, and US government grant-making rules and regulations, including Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
  • Flexible work hours required to meet unanticipated work demands and deadlines beyond routine work flow.

Desired Qualifications:

  • Highly proficient in applying technology to work processes.
  • Advanced experience with Workday or other accounting software
  • Knowledge of best practices and ability and eagerness to design and apply such to current environment.
  • Excellent verbal and written communication skills; demonstrated skills in diplomacy, team building, and connecting people to a common vision.
  • Ability to present complex information easily and accurately.
  • Demonstrated ability to analyze qualitative and quantitative information and the skill to teach others to do the same.
  • Commitment to City Year core mission and values and an ability to model those values in relationship with colleagues and partners.

Compensation and Benefits

Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more.

City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.


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