Feb 27, 2020
Description Position at IDEA Public Schools At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that all of our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 58% of our students graduate from college in 6 years - that's 8 times the national rate for students in our communities! IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve nearly 45,000 students across Texas and Louisiana. By 2022, IDEA will serve 100,000 students. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions and new launches in Tarrant County (Fort Worth/Arlington), New Orleans, Houston (2020), Permian Basin (202 0 ), and Tampa Bay (2021)! When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. To learn more about IDEA, check out this video . About El Paso: In 2018, IDEA launched 4 schools that support our promise of college for all students in the El Paso Region. El Paso has consistently been rated as one of the safest cities in the United States of America for over 20 consecutive years. In addition to this ranking, El Paso was also selected as a 2018 All-America City, earned the Governor's Achievement Award, and was named the fifth-best small city in America. Since 2000, IDEA Public Schools has grown from a school of 150 students in Donna, TX to the fastest- growing family of tuition-free, public charter schools in the United States. In 2020, we will grow to 8 schools serving El Paso and Socorro. By 2022, IDEA will operate 173 schools in 10 regions educating a hundred thousand students on their road to and through college. Role Mission: The role of the Special Education Clerk is to assist in the attainment of district goals by providing clerical support, records management, and administrative assistance to the Special Education Lead Team. The Special Education Clerk is primarily responsible for the request of and management of special education records for both students and staff including, but not limited to special education records, district reporting of special education data, accounting for the special education budget, and other such responsibilities as assigned. This position also provides administrative support such as greeting and attending to special education office visitors, answering phone calls, taking and relaying messages. Accountabilities 1 . 100% of students receiving special education services are coded in eSped and PIEMS by Snapshot date Reviews PIEMS and eSped reports regularly to track all meetings held Sort all reports by student, tracks that all reports are received, and notifies special education manager of missing information on the 2nd and 4th Friday of each month Inputs all Individual Education Plan (IEP) information into PIEMS accurately weekly 2. 100% of new students' special education records are received within the 1st 30 days of school or within 30 school days if enrolled after the 1st day of school Review list of new students receiving special education services and ensure that the Release of Records form has been signed by the parent Tracks Release of Records forms that are received, and notifies special education manager of missing forms on the 2nd and 4th Friday of each month Request student records from previous district using Texas Records Exchange ( TREx ) and eSped 3. Maintain 100% of special education eligibility folders to stay incompliance and meet auditing requirements File all correspondences, records and reports in student eligibility folders Maintains accurate student records, moving students from active to inactive status if needed Perform periodic audits of eligibility folders to ensure compliance with federal and state statutes and regulatory requirements Upon written request, release student information from special education eligibility folders to requesting district or agency in accordance with FERPA guidelines and department procedures 4 . Monitors and accounts for the special education budget monthly Orders special education supplies Submits orders requests for purchase orders Reconcile credit cards and prepare monthly expense report Submit reimbursement for employee travel for professional development Maintains receipts, logs, and other financial documents for auditing purposes Month end close for all accounts is done by the 10th of the month 5. Will provide support to the special education team to maintain 85% retention • Demonstrates positive interpersonal relationships with staff and parents and maintains confidentiality • Responds to requests within 48 hours • Adheres to district policies and administrative procedures as well as states and federal laws, rules, and regulations • Answers phone calls, direct calls, and takes and relays messages • Arranges travel logistics for the special education team • Assist in arranging all logistics for regional professional development and training 6. Assists in SHARS compliance for the Region Run reports on eSHARS to monitor for compliance Track TSBS survey completion Follow up with Case Manager on SHARS submissions Ensuring Medicaid consent compliance 7 . We look for Team and Family who embody the following values and characteristics: Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college Has demonstrated effective outcomes and results, and wants to be held accountable for them Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly Works with urgency and purpose to drive student outcomes Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change Seeks and responds well to feedback, which is shared often and freely across all levels of the organization Works through silos and forges strong cross-departmental relationships in order to achieve outcomes We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students. Competencies: • Ability to maintain high level of confidentiality • Critical need to attend to detail • Time management crucial to the success of this role • Ability to build an d maintain strong business partnerships with department personnel Qualifications: • Education: Associates degree or some college preferred • Experience: Experience in working with records or in a field where maintaining records was a key skill Knowledge and Skills: • Strong verbal and written communication skills • Experience in record-keeping and/or data entry Compensation: Salaries for people entering this role typically fall between $ 16.00 /hr and $ 20.00 /hr , commensurate with relevant experience and qualifications. This role is also eligible for a performance bonus based on individual and organizational performance and goal attainment. IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.
IDEA Public Schools El Paso, TX, USA Full-time