Nov 19, 2019
Description Position at IDEA Public Schools IDEA Public Schools At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that all of our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. The percentage of o ur students graduat ing from college in six years is eight (8) t imes the national rate for students in our communities! IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve nearly 53 ,000 students in 96 schools across Texas and Louisiana. By 2022, IDEA will serve 100,000 students. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions and new launches in Houston (2020), Permian Basin (202 0 ) , Tampa Bay (202 1 ) , Jacksonville (202 2) and Cincinnati (2022) ! When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. To learn more about IDEA, check out this video . About the R ole The Executive Assistant provides high-level administrative and logistical support to the Tampa Bay Executive Director by anticipating and responding to all the detailed work that it takes to launch and operate a network of high-performing charter schools across Tampa Bay . The Executive Assistant ensures that all members of the Tampa Bay Regional Team have the support necessary to complete their work successfully, specifically related to business, travel, and access to supplies. Accountabilities: Manage Executive Director's calendar to ensure that 95% of calendar goals are met . Maintain executive's appointment schedule by planning, scheduling, and confirming meetings, conferences, teleconferences, and travel Record, track, and communicate follow-up from meetings Conserve executive's time by reading, researching, and routing email and other correspondence; drafting written communications; completing reports; collecting and analyzing information as needed ; and t rack ing weekly goal achievement on appropriate data board s All procurement/regulatory procedures are followed in compliance with business office policy. Reconcile assigned credit cards weekly (to include descriptions, account codes, and receipts) so that 100% of monthly p-card reconciliation is complete by the 2nd business day of every month and 100% of receipt packets are submitted by the 3rd business day Monitor the regional discretionary budget so that the fiscal year ends on target (or with a surplus) Manage travel arrangements (reserve flights & hotels, submit per diem requests and mileage reimbursements) for regional staff members, board members, and visitors, according to business office procedures and timelines Design and oversee adherence to office policies and procedures Maintain a welcoming, safe, orderly, and secure working environment at the regional office Track weekly and m onthly goal achievement on appropriate data board s 90% of participants agree or strongly agree that meeting/event logistics were managed well according to post-event surveys. Lead the planning and execution of logistics for routine regional team meetings Lead the planning and execution of logistics for regional events including staff trainings, staff celebrations, holiday parties, community relations events, etc. Track results after every survey on appropriate data board s Support logistics for board meetings, working closely with the vice p r esident of advancement and/or r egional advancement coordinator on scheduling, drafting agendas, providing notice of meetings, preparing materials, etc., in accordance with applicable laws and policies set in bylaws Support logistics for staff and student recruitment events, working closely with the regional directors of staffing and operations on securing locations, setup, preparing materials, communication/ advertisement , etc . Average 98% weekly task list completion throughout the year . Check in with Executive Director daily to review urgent tasks needing attention Provide administrative support to members of the Tampa Bay regional leadership team as necessary Prioritize conflicting needs; handle matters expeditiously and follow through on projects to successful completion, often with deadline pressures Anticipate and independently manage the many small, though important, details for daily execution Track weekly completion on appropriate data board s Build relationships of trust and collaboration with regional team clients, so that 100% report being satisfied or highly satisfied with your partnership and services . Serve as the region's model of customer service Seek/implement and give feedback about the work you support (e.g. business office/purchasing, event planning & logistics, meeting management, etc ) and about the health of each business partnership Embrace the challenge of navigating complex business partnerships (sometimes encountering resistance), and seize this challenge as an opportunity to positively influence transformation at any and all levels of the organization Track on data board after quarterly Regional Business Partnership Survey L ive the v alues of IDEA . Believes and is committed to our mission: that all students can get to and through college Is driven by outcomes and results, and wants to be held accountable for them Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change Seeks and responds well to feedback, which is shared often and freely across all levels of the organization Works through silos and forges strong cross-departmental relationships in order to achieve outcomes Embodies IDEA's core values Competencies: Mission Focus - focuses on IDEA's core purpose of getting all students into college Communication - displays exceptional written, verbal, and interpersonal skills Organization - keeps self and others organized through development of efficient systems - accuracy is essential Problem Solving - able to synthesize, analyze, and prioritize information to develop strategies for achieving goals and objectives Continuous Improvement - proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions Judgment - prioritizes conflicting needs; handles matters expeditiously and follows through on projects to successful completion, often with deadline pressures Composure - displays professionalism and grace under pressure Trustworthy - acts with integrity and maintains strict confidentiality Qualifications: Education: Bachelor's degree or equivalent Experience: Minimum 2 years' successful experience supporting executives in a fast-paced, quickly changing, and highly ambiguous environment Experience managing projects with multiple inputs and multiple stakeholders Proficiency with Microsoft Office, specifically Outlook, Word, Excel, and PowerPoint Compensation: Salaries for this role typically fall between $4 5 ,000 and $5 4 ,000 commensurate with relevant experience and qualifications . IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.
IDEA Public Schools Tampa Bay, Florida, USA Full-time