250 administrative jobs found in Medford, MA

Job Description Administrative Assistant- English Language Learners Department Group A- Bilingual Required Job Description The administrative assistant of the English Language Learners Department provides essential clerical, communicative, and administrative support for multilingual education programs. Administrative Duties Understand and supports non-English speaking families with the registration process when needed. Maintains student records and attendance as required for EL compliance. Provides administrative support during the summer for all Title III summer programs K - 12. Orders/organizes supplies for office and/or department. Compiles files and reports as needed. Monitors spending in regard to department-related accounts. Performs any accounting task pertinent to office operation including but not limited to: creating POs, placing orders, submitting invoices to Accounts Payable, collecting time sheets for part-time employees and submitting...

Job Description The Winchester Public Schools is looking for a Special Education Administrative Assistant to cover a Leave of Absence through the end of March 2026. Job Description: The Administrative Assistant provides a wide variety of highly responsible, confidential, and complex administrative duties for the assigned administrative staff, including, but not limited to, planning, organizing, and overseeing the operations and functions of the assigned office/building. The Administrative Assistant will work with limited supervision using standardized practices and/or methods to lead, guide, direct, and coordinate others. The Administrative Assistant is also the liaison for students, faculty, staff, and the general public. Qualifications: Excellent organizational, communication, human relations, customer service, and technology/computer skills. Excellent analytical, strategic, and conceptual thinking skills. Strong technology and information management skills,...

Job Description Austin Preparatory School, located in Reading, Massachusetts-approximately 15 miles north of Boston-is seeking qualified candidates for the position of Administrative Assistant. Founded in 1961, Austin Prep is an independent, co-educational Catholic day school in the Augustinian tradition, serving more than 800 students in grades 6-12. Austin Prep seeks an experienced, highly organized Administrative Assistant to support the efficient day-to-day operations of the school. This position manages a wide range of administrative responsibilities and requires professionalism, discretion, strong organizational skills, and the ability to prioritize and execute tasks with accuracy and efficiency in a dynamic school environment. Responsibilities: •Manage a complex calendar and daily scheduling priorities •Process expense reports, collect receipts, and generate and track purchase orders and related documentation •Provide administrative support for meetings and...

Job Description ADMINISTRATIVE ASSISTANT - GROUP 1, 20 hours per week, 190 days per year Under the direction of the Director of Food Services, the Administrative Assistant performs record keeping and administrative secretarial work in supporting the Food Services Department. Examples of Responsibilities: Performs administrative support for the Food Services Director and the cafeterias. Answers phones, generates correspondence, maintains files; sorts and processes mail, orders office supplies. Examines documents for correctness; prepares forms and other documents such as Free, Reduced, and Direct Cert. Lunch. Assists in compiling daily deposits; posts and maintains general records. Occasionally may assist in vending/counting money. Assists in placing food orders, maintains inventory; maintains the District freezer, and Mosiac/Menu planning program. Attends and successfully completes classes and other training to maintain current knowledge of all...

Job Description TITLE: Administrative Secretary: Special Education (10-month) TYPE OF POSITION: Part-time (.6 - 24 hours/week), school year position (anticipated 03/01/2026); salary commensurate with experience (range $23.44-$30.80/hour) LOCATION: Hopkins School, Hopkinton, Massachusetts AREA OF CONSIDERATION: All qualified candidates The Administrative Secretary: Special Education (10-month) provides routine clerical and secretarial assistance during the school year, including appointments, correspondence, and filing. The incumbent knows the informal policies, procedures and practices necessary to conduct the normal function of a specific section, unit, or work area, and is aware of the role of the position and its potential impact on the working unit. The Administrative Building Secretary for Special Education reports to the Principal and the Director of Student Services, with input from the Team Chair. DUTIES: The incumbent provides basic...

Job Description Finance Administrative Assistant JOB DESCRIPTION The Finance Administrative Assistant reports to the Director of Finance and provides administrative and operational support to the finance team. This role supports the Foxborough Regional Charter School (FRCS) mission and is expected to uphold the Board of Trustees' policies related to equity, human rights, cross-cultural understanding, and FRCS Fiscal Policies and Procedures. POSITION: Finance Administrative Assistant QUALIFICATIONS: Commitment to FRCS Shared Values: Transparent Communication, Honesty & Integrity, Respect, Diversity & Equity, Teamwork, and Growth Bachelor's degree preferred or equivalent relevant experience Strong analytical, computational, and mathematical skills with the ability to apply logical reasoning Excellent written and verbal communication skills Strong organizational and problem-solving skills Exceptional...

Job Description Exeter High School Administrative Assistant in the Commons (190 Days) Description Exeter High School is looking for an individual to join our administrative assistant team, responsible for a variety of needs, supporting students, families and staff in a student Commons area. Under the direct supervision of the principal, this candidate can provide clerical, secretarial and administrative assistance to school administration at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, and school staff. Essential Functions Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters. Registers/enrolls new students and families. Provides information to all families regarding Swasey practices. Assists in planning and scheduling school...

Job Description Elementary School Health Office Administrative Assistant Stratham Memorial School is seeking a warm, organized, and detail-oriented Medical Administrative Assistant to support the daily operations of our elementary school health office. Serving students from Pre-K through 5th grade, this position plays a vital role in helping to ensure the health and safety of our youngest learners. The ideal candidate enjoys working with children, has a background in healthcare or school office settings, and can balance medical clerical work with compassionate student care. Key Responsibilities: Welcome and assist students visiting the health office with care and empathy Provide administrative support to the school nurse, including scheduling and recordkeeping Maintain accurate, confidential student health records in compliance with HIPAA and FERPA Communicate effectively with parents/guardians regarding student health concerns Assist in organizing and...

Job Description POSITION TITLE: Administrative Assistant/Office Assistant SUPERVISOR: School Principal LEVEL: III DURATION: 10 months QUALIFICATIONS: High school diploma or equivalent Additional training or experience is desirable Maintain high level of confidentiality Good organizational and technical skills including effective use of various hardware and software applications Thorough knowledge of record keeping and filing techniques Ability to Work independently Comprehend, interpret, and apply regulations, procedures, and related information Communicate and interact effectively with others Assemble information in a concise manner Read, understand, and interpret reports relating to job Resolve concerns and complaints SUMMARY: The Administrative Assistant/Office Coordinator performs a variety of office duties fully respecting the...

Job Description Date Posted: 2/3/2026 Location: Hollis Primary School Date Available: 02/03/2026 Closing Date: Open Until Filled NOTICE OF VACANCY POSITION: Administrative Assistant, Full-Time, Full Year DISTRICT: Hollis School District BUILDING: Hollis Primary School SALARY: Category 4 POSITION DESCRIPTION: Assists with managing the school office; provide administrative support; maintains positive interaction with parents, students, staff and general public; understands administrative procedures and policies of the school and the district; other duties as assigned. MINIMUM REQUIREMENTS: High school diploma or equivalent required; experience in the use of personal computers and other modern office equipment, including office software, student information systems and budgeting software; Proficiency in basic math skills and business English; excellent verbal and written...

Job Description Position Purpose Under the supervision of the Director of Finance, to support the management of the district's business services and fiscal matters, including budget, purchasing, grants, financial reporting, and risk management. Essential Functions Assists in the supervision of fiscal operations of the school district using standard accounting and bookkeeping principles and procedures in accordance with the policies of the Medford School Committee, state and federal laws, rules, and regulations. Supervises the accounts payable team with processes and procedures. Maintains accurate, up-to-date records of accounts receivable, accounts payable, and the financial position of the school district to ensure that the school district can maintain its operations and remain within fiscal year budgets. Assists the Superintendent and district leadership team in preparing annual budget requests for school district operations to maintain and improve...

Job Description Position: Assistant Superintendent for Secondary Education Reports to: Superintendent of Schools Overview of Cambridge Public Schools: Cambridge is a vibrant, diverse city as well as a central hub of the nation's innovative economy. Educating approximately 7,000 students preK-12+, the Cambridge Public Schools consists of diverse and dedicated faculty, cutting-edge technology and innovative programs. While each of the CPS school communities is unique, they are joined in a shared vision of rigorous, joyful and culturally responsive learning. Over 30% of CPS students speak a language other than English at home, and more than 70 languages are represented across the district. Our schools proudly embrace this linguistic and cultural diversity while striving to establish high expectations for all students. The Opportunity: The Assistant Superintendent for Secondary Education provides senior-level leadership and oversight for all academic, instructional and...

Job Description Position: Legal Counsel Reports to: Superintendent of Schools Overview of Cambridge Public Schools: Cambridge is a vibrant, diverse city as well as a central hub of the nation's innovative economy. Educating approximately 7,000 students preK-12+, the Cambridge Public Schools consists of diverse and dedicated faculty, cutting-edge technology, and innovative programs. While each of the CPS school communities is unique, they are joined in a shared vision of rigorous, joyful, and culturally responsive learning. Over 30% of CPS students speak a language other than English at home, and more than 70 languages are represented across the district. Our schools proudly embrace this linguistic and cultural diversity while striving to establish high expectations for all students. The Opportunity: The School Legal Counsel serves as legal advisor to the School Committee and reports to the Superintendent of Schools. The selected individual will be appointed by the City...

Job Description Description of Service Opportunity: Peabody School Club Coordinator Job Description Peabody School is seeking a highly organized and community-focused Peabody School Club Coordinator to oversee and manage our comprehensive after-school club program. The ideal candidate will be a collaborative leader with strong administrative and interpersonal skills, dedicated to enriching the student experience through diverse extracurricular activities. Key Responsibilities and Duties Club Provider Management: Recruit, hire, manage, and supervise a roster of qualified external and internal club providers (instructors). Ensure all club providers meet required safety standards, background checks, and contractual obligations. Conduct regular evaluations of club provider performance and program quality. Program and Administrative Oversight: Develop and implement a diverse schedule of club offerings that meets the interests and needs of the Peabody student body. Manage...

Job Description Belmont Public Schools - 2026 - 2027 Butler Elementary School PRINCIPAL The Belmont Public School District announces an opportunity for a dynamic, experienced Elementary School Principal to lead the Butler Elementary School, a high performing school of approximately 254 students, grades K through 3, in a district dedicated to supporting innovation and excellence among staff and students. At the heart of everything we do is the students-their well-being and their opportunities for academic learning and emotional development. The district's strategic goals over the past four years have focused on social emotional learning and addressing the gap between opportunities and achievement of our students of color. We are seeking an inspiring leader to provide sound educational direction, both at the building and district level. The successful candidate will have a demonstrated ability to be reflective and engage in courageous conversations that move the...

Job Description Belmont Public Schools 2025 - 2026 Opening System-wide Student Information System/Transition Coordinator REPORTS TO: Director of Technology WORK YEAR: October 1, 2025 - September 30, 2026 HOURS: 21 hours SALARY: $55,000 - $65,000 Apply online at: https://www.belmont.k12.ma.us/page/employment-opportunities It is the policy of the Belmont Public Schools to afford equal employment opportunity to all qualified persons regardless of race, color, religion, national origin, age, military status, sexual orientation, disability, or gender, except where age or sex is a bonafide occupational qualification as allowed by the Civil Rights Act of 1964.)8/13/2025jid2539

Job Description Title - Admin - Principal (COA) (SY25-26) About Chelsea Public Schools: Chelsea Public Schools (CPS) is a gateway school system committed to welcoming, educating, and uplifting all students and their families. We believe that every child is capable of achieving their personal best when they learn in safe, supportive, and culturally responsive environments. CPS serves over 6,200 students across 11 schools-including a pre-K-1st grade early learning center, four elementary schools, three middle schools, a virtual school, and two high schools. As a proudly multilingual district, we view students' languages and cultural identities as assets that enrich our community. We prioritize strong relationships, high expectations, and instructional practices that encourage students to take academic risks and grow. More information about CPS can be found on our website at www.chelseaschools.com/cps. About Chelsea Opportunity Academy: Founded in 2018, Chelsea...

Job Description Organization Overview Excel Academy is a network of 5 schools in Massachusetts and Rhode Island that prepares students in grades 5-12 to succeed in high school and college and engage productively in their communities. The majority of our 1,700 students identify as Latinx or Hispanic and will be the first in their families to graduate from college. Families choose Excel because our students consistently outperform their peers in growth and achievement and are 5x more likely to graduate from college. At Excel, we believe that every student-regardless of race, zip code, or economic status-deserves access to a free, high quality holistic education. During their middle school journey with us, students grow at a pace faster than most peers in their state. This is possible through a combination of high expectations, rigorous instruction, and individualized support. At our nationally ranked high school, students achieve at the highest level and are poised for...

Job Description Program Director - Discovery, Explorers & Pathfinders Programs Shore Educational Collaborative - Chelsea, MA Shore Educational Collaborative seeks a skilled and mission-driven Program Director to lead the Discovery, Explorers, and Pathfinders programs, serving students from pre-kindergarten through age 22 with disabilities, including autism, intellectual disabilities, and complex medical, physical, and sensory challenges. These programs currently support nearly 130 students across 19 classrooms. More information is available at our website, shorecollaborative.org. This role oversees and shares leadership responsibilities with a Program Coordinator and plays a key part in ensuring high-quality educational, therapeutic, and behavioral programming that enables every student to achieve meaningful growth. About the Programs Discovery: Five classrooms, with around 30 students with significant global delays and complex health needs....

Job Description The Accounts Payable & Finance Coordinator is responsible for all Accounts Payable functions in the business office of Shore Collaborative, in addition to serving as back up to all other functions including Medicaid Billing, Accounts Receivable and Payroll. This position is an integral part of the team and dependable attendance, time management, and the desire to support the finance department in a positive manner is critical. Reports To: Director of Finance Schedule : Monday - Friday, 40 hours/week, in person. Salary Range: $65,000-$75,000 Essential Duties and Responsibilities: Prepare, review, and process invoices for payment and generate warrants for accounts payable and electronic disbursements. Prepare payroll warrants in accordance with established payroll schedules. Maintain vendor records, including W-9 collection and ongoing updates. Oversee the maintenance and periodic audit of all purchase orders to verify accuracy, confirm...