55 administrative jobs found in New York, NY

Equality Charter School is an innovative, successful and expanding Charter School in the Bronx. We are seeking an Administrative Assistant to support our middle school campus. This 12-month position requires excellent organizational and multitasking skills as well as superior attention to details and accuracy. Being highly organized is a must as there are large volumes of paper to deal with daily. The ideal candidate supports the mission of the school, is a self-starter, and is effective when working independently. Responsibilities are varied and include, but are not limited to: Preferred candidate qualifications: Proficient on PC and MS office based programs Multi-tasker, detail-oriented, and prove strong organizational practices Customer-focused attitude - respond to parent inquiries and complaints Strong communication skills - being able to work effectively with students, staff and parents Experience working in a school office (ATS, Student database systems)- preferred...

Job Description As a part of Uncommon's Data & IT Team, the Analyst will play an important role in the team's efforts to effectively perform, document, monitor, and support processes that enable critical organizational data flows. Example of potential processes that this role would implement would include: Fulfillment of complex annual and ad hoc data requests College Board data processing and publishing (i.e. SAT, PSAT, AP) Survey configuration and survey-related processes Knowledge base creation around key organizational data sets The data that the Analyst will process will inform the work and decision making of other Home Office, regional, and school-level teams, with potential examples of partner teams being Development, Talent, Curriculum & Assessment, and College Access & Success. Ultimately, the processes performed and data sets managed by this role will represent a foundation for analysis and reporting in service of our shared mission: to provide an...

Job Description The Uncommon Accounting team is based in New York City and provides support to 2,500+ staff members across 55 schools and the Home Office (HO). Working in close collaboration with regional and school leaders, as well as HO managers, the team provides high-quality Accounting services. The team works closely with Uncommon's other teams including Human Resources and Finance. To learn more about Uncommon click here uncommonschools.org/our-schools/uncommon-cities . The Staff Accountantwill support the Senior Associate Director of Accountingon all aspects of accounting functions including, but not limited to month end reporting, supporting the accounts payable/receivable functions of schools or Home Office, preparing materials for the annual audit process and working closely with the Finance team. The Staff Accountantwill work closely with the members of the team to ensure accurate recording of the financial operations of the organization and assist with team...

Originally founded in 1991 as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of six PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitment to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across seven schools-growing our organization's impact and leveling the playing field for all children. To learn more, visit wearedream.org. Reporting to the Program Manager, the REAL Kids Instructional Operations Assistant will support our program leadership with attendance tracking, family communication, materials management, expense tracking, and program events planning. This...

Key Responsibilities Gift Processing & Database Management (40%) Record all donations and supporting documentation in Salesforce Write and distribute gift receipts Ensure that donor records are accurate and up to date Prepare, manage, and update contact lists for board and staff outreach around major appeals and events Support tracking of external relations KPIs and their alignment with organization DEIB values and strategic goals   Board and Associates Board Administrative Support (40%) Manage board governance paperwork, schedule full board and committee meetings, and complete additional administrative tasks as needed Support board stewardship programs, such as recognition of birthdays milestones, community-building events, onboarding, and offboarding Inform board prospects pipeline through regular philanthropic screening, major donor portfolio reviews, and board network mapping Track fundraising and meeting...

Job Description Team Overview The Data & IT Team is a true partner with Uncommon's schools and other Home Office teams to achieve Uncommon's mission and provide value through technology solutions and services. We strive to use clear communication, thorough planning, and consistent execution to build trust at every level (Managing Directors to school staff) to accomplish crucial technology work! We handle PowerSchool, Illuminate, and downstream applications, and owns Uncommon-wide processes for Report Cards, Data Audits, End-of-Year PowerSchool Rollover, and all day-to-day PowerSchool work (attendance, grades, etc). Position Overview The Assistant supports the Head of IT through various tasks including the administrative responsibilities like planning and drafting communications, and project managing a few team-wide initiatives! The Assistant reports directly to the Head and works regularly with the Directors on the team. We are looking for a go-getter with...

Job Description The Special Assistant provides essential support to the Chief Real Estate Officer by ensuring follow-through on projects and tasks related to the construction of new and maintenance of existing school facilities, maximizing the CREO's time by expertly managing her calendar and preparing her for meetings, drafting presentations for Board and school meetings, owning meeting logistics and next steps, and managing special projects. We are looking for candidates who are high-energy and eager to learn and have an expressed interest in real estate, architecture, facilities, and education. The role will provide a unique opportunity to see and learn about school design, construction, facility maintenance, and planning. Location is NYC with travel between regions (including Camden, Newark, Brooklyn, Boston, and Rochester) required about 1-2 times monthly. Administrative Tasks Own, arranger, and manage meetings by creating presentations, taking minutes, and managing...

Job Description At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager - Communications, Office Manager - Data & Systems, and Office Manager - Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly. Responsibilities of the Office Manager - Communications include, but are not limited to, the execution of: Serving as the primary contact for all of the school's constituents in person, over the phone, and via email. Enrollment of new students and re-enrollment of current students Daily student attendance and daily student operational systems Maintaining up-to-date student information and student files Planning and supporting logistics and set up for school events and activities as needed Responsibilities...

Job Description At Uncommon Schools, Special Projects Coordinators (SPCs) execute key logistics and provide operational support that enable students and teachers alike to flourish. The SPC is the executor of various school systems including assessments, facilities, student food service, staff & student technology, and event planning. The SPC reports to the school's Director of Operations (DOO). As the Special Projects Coordinator , you will own the execution of the following workstreams: Family and student events, such as Report Card Conferences Internal quarterly assessments and state assessments, ensuring that all state testing compliance and state-specific regulations are followed Student food systems, coordinating the dispersal of all meals and partnership with food vendors Student and staff technology School visual décor and aesthetics, celebrating students and creating a welcoming environment Transportation systems Extra-curricular activities, enrichment...

Job Description At Uncommon Schools, the Special Projects Manager (SPM) owns the execution and management of key projects and systems that enable students and teachers alike to flourish. The SPM executes all responsibilities of an SPC and is responsible for directly managing one member of the Operations Team. The Special Projects Manager will report directly to the school's Director of Operations (DOO). Responsibilities of the Special Projects Manager include, but are not limited to, the management and execution of: Managing one operations staff member, either the Operations Assistant or Office Manager, and overseeing the successful implementation of their projects and workstreams Internal quarterly assessments and state assessments, ensuring that all state testing compliance and state-specific regulations are followed Student food systems, coordinating the dispersal of all meals and partnership with food vendors Student and staff technology Facilities ownership:...

Job Description Supports the annual budget development and management process for all Federal Grants through: Maintaining and updating budget templates Assisting with pre-budgeting analysis and recommendations Identifying allowable expenses Preparing monthly expenditure reports Tracking monthly expenditures against budgets Reviews monthly reports and flags issues Support development of materials for board resolutions and drawdowns Support development of grant applications with regional teams Collaborates with regional teams to collect and archive compliance documents for audits Supports development of materials for both financial audits and State audit Supports and executes on financial reporting and drawdowns. Maintains grant expense workbooks with current and accurate information Reports expenses and drawdowns to states, regional teams, and other Home Office teams Supports the development and implementation of team initiatives to build scalability and enhance...

Originally founded in 1991 as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of six PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitment to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across seven schools-growing our organization's impact and leveling the playing field for all children. To learn more, visit wearedream.org. Reporting to the Network Programs team, the Summer Program Manager will handle the day-to-day management and operations of a school-based summer day camp, including the supervision of seasonal staff. The successful candidate will be a skilled...

Originally founded in 1991 as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of six PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitment to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across seven schools-growing our organization's impact and leveling the playing field for all children. To learn more, visit wearedream.org. Reporting to the Network Programs team, the Summer Program Manager will handle the day-to-day management and operations of a school-based summer day camp, including the supervision of seasonal staff. The successful candidate will be a skilled...

Originally founded in 1991 as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of six PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitment to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across seven schools-growing our organization's impact and leveling the playing field for all children. To learn more, visit wearedream.org. Reporting to the Network Programs team, the Summer Program Manager will handle the day-to-day management and operations of a school-based summer day camp, including the supervision of seasonal staff. The successful candidate will be a skilled...

We are looking for someone who is passionate about education and has a desire to make a difference in the quality of education for all. Our K-12 Professional Development & Continuing Education Instructor is committed to educating, engaging, and empowering educators to succeed in their professional development journey. We are seeking someone with a willingness to connect with educators, a drive to join a community of enthusiastic trainers and educators, and a relentless desire to learn and advance. You should be able to work remotely and be self-motivated in your success. Your experience as a principal, teacher, trainer, consultant, or professor will be a valuable asset to our team. We are looking for someone who is willing to run their own business, collaborate with our team, and is open to constructive feedback and criticism. As an independent contractor, you will be responsible for personalizing and presenting the research-based instructional practices that you have learned...

The Opportunity E4E organizes anti-racist, student-focused educators to build their leadership capabilities and collective power through issue-based advocacy campaigns. It supports them to take on leadership positions in their schools, districts, and, most importantly, their unions. Over our 10-year history, we have made incredible progress organizing teachers to take action to uplift their students and profession. Through E4E, tens of thousands of educators have signed on to a common vision for elevating the teaching profession and improving student outcomes; thousands of teacher members have successfully advocated for and won equity and excellence-focused policy changes in their local communities; and hundreds have trained for and taken on positions of elected and appointed leadership in their schools, districts, and unions.  In the coming year, E4E’s programming must build on this momentum while pivoting to meet the moment of the dramatic crisis facing our students...

We are looking for someone who is passionate about education and has a desire to make a difference in the quality of education for all. Our K-12 Professional Development & Continuing Education Instructor is committed to educating, engaging, and empowering educators to succeed in their professional development journey. We are seeking someone with a willingness to connect with educators, a drive to join a community of enthusiastic trainers and educators, and a relentless desire to learn and advance. You should be able to work remotely and be self-motivated in your success. Your experience as a principal, teacher, trainer, consultant, or professor will be a valuable asset to our team. We are looking for someone who is willing to run their own business, collaborate with our team, and is open to constructive feedback and criticism. As an independent contractor, you will be responsible for personalizing and presenting the research-based instructional practices that you have learned...

Classroom Assistant VOICE Charter School (http://www.voicecharterschool.org/) is an elementary and middle school located in Long Island City, Queens that serves about 650 students across grades K-8. We are located just minutes from Manhattan (two stops outside of Manhattan on the F, N, and W train lines) and Long Island City's growing waterfront district, thriving arts community, and rapid residential growth. We are looking to identify extraordinary educators and administrators committed to urban education who wish to join a dynamic professional learning community. Our mission is to create a safe and healthy learning environment that will nurture, motivate and challenge all of our children to achieve the highest level of academic excellence and to develop into mindful, responsible, contributing participants in their education, their community and the diverse society in which we live. What makes VOICE different? At VOICE, it's not just about the music. It's about the...

Who we are: VOICE Charter School (www.voicecharterschool.org/) is an elementary and middle school located in Long Island City, Queens that serves students across grades K-8. Our mission is to create a safe and healthy learning environment that nurtures, motivates and challenges all of our children to achieve the highest level of academic excellence and to develop into mindful, responsible, contributing participants in their education, and communities. Through rigorous academics and daily instruction in music, we cultivate students' creative and critical thinking abilities. What you'll be doing: Staffing Support the HR Manager in developing and implementing a comprehensive recruitment and selection program that attracts top talent and reflects VOICE's values, mission and vision Develop and execute annual plan for the collection, analysis, and distribution of candidate and staffing data; provide data-driven recommendations and consultation Compile and deliver weekly,...

ABOUT THE ROLE The Comptroller will be a critical leader on the Finance Team across a network of schools. This role will be responsible for leading and facilitating key aspects of financial management for the Schools, including day-to-day management of financial operations to serve the schools’ needs best. The Comptroller will report to the Chief Executive Officer and will collaborate on matters of planning, financial management, and the overall leadership of LAB. RESPONSIBILITIES: Lead and manage the accounting and finance function to enhance processes and procedures; Oversee the management of financial transactions, including accounts payable and receivable, banking, and payroll functions; Manage systems to process procurement and purchasing requests. Processes accounting transactions according to GAAP and reporting standards. Ensures all applicable backup documentation is present and organized. Maintains quality control, including ensuring that all...