38 Administrative jobs

Nov 13, 2019
Registrar at Mountain View Academy Featured
Bring your passion for influencing and supporting our youth to National Heritage Academies (NHA) as a registrar to one of our NHA partner schools. About Us In our schools you will find bright colors, smiling faces, and opportunity. While working at an NHA partner school you will make a difference in the lives of our over 500 students. You will gain invaluable experience and have fun along the way. Here are a few ways we grow and celebrate together; NHA professional development opportunities, a company-wide March Madness tournament, and spirit contests amongst staff during designated appreciation weeks. In this position, the school principal and the Service Center's enrollment team will be there to support you every step of the way. Along with our result-driven curriculum and commitment to educating the whole child - academically, morally, and socially - you and your students will be set up for success. Please note: This is a year-round position and is scheduled to begin in January 2020. Your Role You will play a vital role in the success of Mountain View Academy, our newest NHA school scheduled to open in Colorado Springs, Colorado in Fall 2020 Enrollment - manage the student enrollment cycle from start to finish - utilizing the student information system, physical records, and executing an annual lottery (as needed) Class schedules - maintain required records in student information system to ensure compliance regulations, process class changes and manage school master schedule with annual class set-up for all students Human resource compliance - act as the liaison between people services department and new hires by communicating new hires, sending along paperwork, maintain and manage the substitute teacher process Requirements Associates degree and/or 2-4 years of administrative experience Proficient on PC and MS office based programs Multi-tasker, detail-oriented, and prove strong organizational practices Customer-focused attitude - respond to parent inquiries and complaints Strong communication skills - being able to work effectively with students, staff and parents Experience working in a school office - preferred To learn more about our core values, please click here . National Heritage Academies is an equal opportunity employer.
National Heritage Academies Colorado Springs, CO, USA Full-time
Nov 13, 2019
Special Education Associate Featured
About KIPP Bay Area Public Schools KIPP is a non-profit network of 224 college-preparatory, public charter schools across the country educating early childhood, elementary, middle, and high school students. KIPP schools are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice-filled lives, they will be able to build a better tomorrow for themselves, for their communities, and for us all. There are currently 15 KIPP schools across the Bay Area educating nearly 6,000 students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City and supporting over 3,000 alumni around the country. Position Overview The Special Education Associate will support the special education team with project management and administrative duties including instructional materials ordering and management; data and records management; special education team operations support, and other administrative duties as needed. This role will provide a vital support function for the Special Education Team as we support 15 schools with more than 5,000 students. The ideal candidate for this position is extremely detail-oriented, has impeccable follow-through, and is a team player, skilled planner, and self-starter. We are looking for someone who is passionate about KIPP’s mission and enjoys being part of a high performing team. The Special Education Associate is based out of our Regional Office in downtown Oakland (BART accessible) with occasional travel to our local schools and communities throughout the Bay Area – including San Jose, the Peninsula, San Francisco, and the East Bay.  The Special Education Associate will report to the Associate Director of Special Education. This is a temporary, part-time position (.6 FTE) and the end date of employment is TBD. Roles and Responsibilities: Maintain Special Education Information System (SEIS) data to ensure that staff and student records, timelines and IEP data are in compliance with IDEA, California Education Code and SELPA requirements.   Maintain student data, in collaboration with Operations Team, to ensure alignment between SEIS, Powerschool, and CALPADS to ensure accurate reporting. Coordinate with Operations Team to ensure the special education team has access to an enrollment lottery system and use that data to identify incoming students; ensure case managers receive IEP records from the previous school.  Maintain student records in accordance with legal requirements and KIPP policies; request and distribute files for incoming students; copy and deliver files for transferring students Identify and contract with nonpublic agencies for needed services; ensure contracts and agreements are executed; process invoices in a timely manner. Submit order requests, process invoices and monitor the fulfillment of contracts and usage for personalized and other online learning platforms for special education staff members and programs. Process invoices and reimbursements; reconcile credit card statements of the special education department Track and monitor the special education department expenditures for materials, travel and professional development budgets. Support annual reporting to SELPA and other agencies. Coordinate special education department events (i.e., food catering and logistics), professional development and meetings as well as school visits, if needed. Other data entry and maintenance of student records, as needed by the department. Perform other duties as assigned. Qualifications Results orientation and the ability to get multiple projects done efficiently and excellently; Outstanding project execution skills to effectively prioritize, coordinate, and execute on a number of details; Highly collaborative, teamwork orientation Ability to self‐direct and prioritize among competing goals and are excited about initiating process improvements Familiarity with Microsoft Office (Word, Excel) Proficiency (or ability to learn) Google applications (e.g. Mail, Calendar, Docs, Drive) Some commitment to KIPP Bay Area Public Schools’ mission and values  Familiarity with education or special education administrative work is preferred, but not required 2-3 years of relevant work experience is preferred Physical/environmental requirements of the role :  Ability to lift up to 20 lbs (i.e., paper files, student supplies/ curriculum, test-kits, or food delivery) Ability to work in an office, classroom and outdoors Ability to independently navigate an office or school campus to get students, carry packages, or hold meetings in different spaces, etc. Ability to access and utilize technology (ie, Google suite) to keep up to date records Critical thinking and mental focus necessary to record data, ensure accurate reporting, and maintain consistent clerical records. Compensation We are dedicated to you and your family's well-being! KIPP offers a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits. 
KIPP Bay Area Public Schools Oakland, CA, USA Part-time
Nov 13, 2019
Operations Coordinator Featured
About KIPP Bay Area Public Schools KIPP is a non-profit network of 224 college-preparatory, public charter schools across the country educating early childhood, elementary, middle, and high school students. KIPP schools are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice-filled lives, they will be able to build a better tomorrow for themselves, for their communities, and for us all. There are currently 15 KIPP schools across the Bay Area educating nearly 6,000 students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City and supporting over 3,000 alumni around the country. Position Overview The Operations Coordinator is responsible for supporting the front office of the school and the staff in creating a joyful learning environment. They will serve as the first point of contact for any students, families, staff, or visitors in the office. They will assist in the implementation and maintenance of clear operational systems that allow the instructional team to focus on teaching and learning. They will provide leadership as the main point of contact during the after-school program hours in the absence of the Program Manager. Roles and Responsibilities Office Set-Up & Operations Welcome and direct visitors according to the school’s sign-in procedure Manage the process of collecting all cumulative folders from previous schools Assist in asset tagging all technology in the classrooms and keeping an accurate inventory of these items Manage all school inventory of furniture and supplies Maintain general organization and upkeep of office Support Scholar Services Coordinator in all daily school operations tasks Recruitment & Enrollment Maintain databases by inputting registration packets and miscellaneous student information Assist in managing all incoming applications and enrollment paperwork for new and returning students After School Program Provide leadership and supervision to program staff, acting as the primary point of contact in the absence of the Program Manager Manage front office during after school program hours including but not limited to helping all parents that come to the school office and maintaining general organization Ensure a safe, positive after-school learning environment for all students. Communicate with teachers, administrators, and parents to ensure the academic and personal success of students. Create attendance-taking procedures and manage all documentation associated with student attendance Support the collection of program data such as attendance and activity outcomes. Model positive behavior and classroom management techniques with children. Ensure activity set-up, clean-up, and facility cleanliness and organization. Miscellaneous support Manage collection and record-keeping of various student fees Support team as needed to build a safe, joyful learning environment Skills and Qualifications High school diploma required Previous work experience strongly preferred Experience working in a school or non-profit preferred Ability to self-direct, prioritize and multi-task among competing goals  Comfort with working in a fast-paced, entrepreneurial environment  Demonstrated ability to work well with others and build relationships across teams Excellent written and verbal communication skills with keen attention to detail Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission and values Salary & Benefits This is an hourly, non-exempt position that includes full benefits: medical, dental, vision, and retirement benefits.
KIPP Bay Area Public Schools East Palo Alto, CA, USA Full-time
Nov 13, 2019
Operations Coordinator Featured
About KIPP Bay Area Public Schools KIPP is a non-profit network of 224 college-preparatory, public charter schools across the country educating early childhood, elementary, middle, and high school students. KIPP schools are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice-filled lives, they will be able to build a better tomorrow for themselves, for their communities, and for us all. There are currently 15 KIPP schools across the Bay Area educating nearly 6,000 students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City and supporting over 3,000 alumni around the country. KIPP Excelencia Community Prep  Summary KIPP Excelencia Community Prep opened in August 2015 and serves the students of Redwood City who are committed to doing whatever it takes to get to college. The mission of KIPP Excelencia Community Prep is to inspire and empower all children so that they are successful through college and impact their communities. We are seeking a part-time office assistant to support the team at KIPP Excelencia Community Prep. This position is an opportunity to play a role in the development of a school-wide atmosphere focused on academic achievement, character, and college-readiness. Staff members must thrive in an entrepreneurial atmosphere and have prior experience working as part of a team to impact student academic and character growth. Position Overview The Operations Coordinator is responsible for supporting the front office of the school and the staff in creating a joyful learning environment. They will serve as the first point of contact for any students, families, staff, or visitors in the office. They will assist in the implementation and maintenance of clear operational systems that allow the instructional team to focus on teaching and learning. They will provide leadership as the main point of contact during the after-school program hours in the absence of the Program Manager.   This position reports to the Upper School Operations Manager. This position goes until the last day of school, June 11,2020. Roles and Responsibilities Office Set-Up & Operations Welcome and direct visitors according to the school’s sign-in procedure Manage the process of collecting all cumulative folders from previous schools Assist in asset tagging all technology in the classrooms and keeping an accurate inventory of these items Manage all school inventory of furniture and supplies Maintain general organization and upkeep of office Support Scholar Services Coordinator in all daily school operations tasks Recruitment & Enrollment Maintain databases by inputting registration packets and miscellaneous student information Assist in managing all incoming applications and enrollment paperwork for new and returning students After School Program Provide leadership and supervision to program staff, acting as the primary point of contact in the absence of the Program Manager Manage front office during after school program hours including but not limited to helping all parents that come to the school office and maintaining general organization Ensure a safe, positive after-school learning environment for all students. Communicate with teachers, administrators, and parents to ensure the academic and personal success of students. Create attendance-taking procedures and manage all documentation associated with student attendance Support the collection of program data such as attendance and activity outcomes. Model positive behavior and classroom management techniques with children. Ensure activity set-up, clean-up, and facility cleanliness and organization. Support in managing the relationship and coordination with the external vendors (Police Activities League) that provide after-school programming   Miscellaneous support Manage collection and record-keeping of various student fees Support team as needed to build a safe, joyful learning environment Skills and Qualifications High school diploma required Previous work experience strongly preferred Experience working in a school or non-profit preferred Ability to self-direct, prioritize and multi-task among competing goals  Comfort with working in a fast-paced, entrepreneurial environment  Demonstrated ability to work well with others and build relationships across teams Excellent written and verbal communication skills with keen attention to detail Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission and values Spanish fluency required Salary & Benefits This is an hourly, non-exempt position that includes full benefits: medical, dental, vision, and retirement benefits.
KIPP Bay Area Public Schools Redwood City, CA, USA Full-time
Nov 13, 2019
Operations Associate Featured
About KIPP Bay Area Public  Schools KIPP is a non-profit network of 224 college-preparatory, public charter schools across the country educating early childhood, elementary, middle, and high school students. KIPP schools are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice-filled lives, they will be able to build a better tomorrow for themselves, for their communities, and for us all. There are currently 15 KIPP schools across the Bay Area educating nearly 6,000 students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City and supporting over 3,000 alumni around the country. Position Overview  The Operations Associate will play a critical role in maintaining the systems that support excellent teaching and learning.  S/he will manage the front office and serve as the first point of contact for any students, families, staff, or visitors in the office. They must also passionately believe in the value of a KIPP education and have the ability to enthusiastically share that vision and belief with others. This position is an excellent opportunity for a highly driven self-starter to support a high-performing school. The Operations Associate reports to the Operations Manager. This full-time, non-exempt position. Roles and Responsibilities Manage front office and incoming visitors Own the creation of a welcoming, organized front office that reflects school values and culture Manage inventory of office supplies, student store items, textbooks, uniforms, and other materials Serve as the point person for first aid and student medication Assist with managing the school’s finances, including assisting with school fees, deposits, cash management, and purchasing Manage student attendance and data Track daily student attendance accurately, including distributing tardy slips, checking records, and compiling attendance documentation Arrange morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-up Support a culture of high attendance by tracking unexcused absences, managing truancy documentation, and scheduling truancy meetings Maintain complete and accurate student records in cumulative folders and in PowerSchool Support with compiling academic data for report cards, transcripts, and other documents  Support student enrollment Support student recruitment activities and school events (e.g. open houses, information sessions) Manage all incoming applications and enrollment paperwork for new and returning students Help prepare application data and communications for the enrollment lottery Own specific parts of the enrollment process, such as scheduling family meetings or managing all incoming new student enrollment paperwork Support relationships with the school district, community organizations, and other entities as it relates to student enrollment  Support communications systems Assist in the preparation of all parent communications, including letters and report cards and other documentation Assist in maintaining updates Manage communication systems with families by sending out mailings and using the SchoolMessenger system for school events Assist with scheduling parent meetings, parent-teacher conferences, SST meetings and other meetings as necessary Support with management of all school visitors Support student food services Support the Operations Manager in managing breakfast, lunch, and snack daily. Support school leadership with creating a joyful learning environment Support with furnishing and decorating the facilities to model school values and culture Support with implementing school safety plans and procedures Assist with on-campus and off-campus school events, including student field trips Assist with other tasks and projects as assigned   Skills and Qualifications High school diploma required, bachelors degree preferred Minimum 1 years of work experience, 2 or more years strongly preferred Demonstrated proficiency with Microsoft Word and Microsoft Excel Ability to self-direct, prioritize and multi-task among competing goals Demonstrated ability to work well with others and build relationships across teams Excellent written and verbal communication skills with keen attention to detail Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission and values Compensation We are dedicated to you and your family's well-being! KIPP offers a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits
KIPP Bay Area Public Schools San Jose, CA, USA Full-time
Nov 12, 2019
Uniform Support Services Director Featured
City Year’s Uniform Support Services function is responsible for ensuring 3000+ City Year AmeriCorps Members are outfitted, in their appropriate City Year branded uniform parts, aligned with the key events that are throughout their on-boarding experience and ensuring the uniform elements continue to enable AmeriCorps members to work effectively with students in schools, while expressing City Year’s value proposition and embodying City Year’s values and brand. The Director of Uniform Support Services delivers critical service functions that fulfill this commitment through partnering with our various vendors for quality product and inventory control, managing effective and efficient business processes improvements, as well as coaching and training 29 nationwide locations in the best practices for conducting the local elements of the fulfillment process. This position requires a positive and flexible approach to challenges, excellent cross-functional communication with proven collaboration skills, proven record of executing to results despite many different variables requiring partnership management, and strong ability to problem solve while staying focused on ensuring the AmeriCorps member needs are met throughout the process. Additionally, this role requires dedication to partnering with the national team to drive company efficiency and guarantee member satisfaction and on time distribution. What You will do: As the Director of City Year’s Uniform Support Services function, you will partner with 29 City Year locations and several national partners to provide 3000+ City Year AmeriCorps Members their service uniform and their signature red jacket signifying their year of service in time for their key experiences. Additionally, through these partnerships you will adjust to program offerings to ensure the uniform pieces are allowing our AmeriCorps members to work effectively with students in schools, while expressing City Year’s value proposition and embodying City Year’s values and brand.   You will engage daily your creative problem solving, project management and customer service skills to maintain quality product, delivery timeliness, cost of produce and management of partner and local inventory. You will manage effective and efficient business processes improvements, as well as coach and train 29 location-based managers, nationwide, to develop and spread best practices for local inventory management, distribution and exchanges. You will maintain our contracts, design agreements, service levels agreements, service level deliverables, invoices, and credit processes. When needed, you will establish new relationships and collaborate with our national development team to support the partnership management elements of our national sponsors and will ensure that the cost of the uniform remains appropriate for the uniform we need. You will lead creative processes through f acilitating design processes with City Year’s and various vendors' marketing teams to maintain brand authenticity for all parties. Additionally, you will l iaison with the government relations team to ensure that City Year meets AmeriCorps branding requirements as defined in contracts while also maintaining the most efficient practices for City Year members. As the Director of a support service you will e stablish and maintain internal practices such as managing the service desk, feedback processes, training practices and systems and tools that leverage our current technology platforms, for the uniform forecasting, ordering, inventory management and fulfillment processes. You will develop and maintain an annual uniform services operating calendar providing insight into key activities enabling this functions success both as a support service, but also location related activities.  You will manage and expand feedback practices for services and uniform functionality including but not limited to support service user advisory, wear tests, AmeriCorps Member feedback, service partner feedback etc. Who You are: You are positive amidst high-pressure situations and approach challenges and opportunities with flexibility, clear, timely and consistent communication and a consistent record of proven collaboration skills, delivering results despite different variables that require partnership, and have a clear ability to problem solve while staying focused on the experience of the customer.  You have a knowledge of building systems – both technical and business systems to achieve efficiency and transparency of services. You have experience with project management and potentially experience with Agile project management. You have experience with customer service and training teams of people.  You have st rong Microsoft office skills particularly in Excel and PowerPoint. Additional office tools a plus and have knowledge of Office 365 – Email, Teams, Groups, SharePoint, Skype, Zoom or another video communication platform. Over your past 5 or more years of experience you have led on key relationship management through development, management or other sources including ideally remote management. You have certifications or professional development in areas such as Change Management, Leadership, Project Management, Continuous Improvement, Business Process Efficiencies, or Customer Service Delivery. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.
City Year Remote (Boston, MA, USA) Full-Time Remote/Virtual
Nov 12, 2019
Operations Manager Featured
As a member of the People & Operations team, the Operations Manager will play a critical role ensuring staff and corps have the necessary tools and resources to drive student impact and operational excellence. Reporting directly to the People & Operations Director, the Operations Manager is responsible for executing the day-to-day site operations including providing top-notch customer service as well as establish managing IT and operational systems to ensure site-wide goals are met. S/he will be responsible for tracking all expenses in a timely and accurate manner to ensure optimal use of resources supporting site leaders to ensure CYLA comes in at or under budget. This individual contributor position plays a critical role in ensuring our site is effective and intentional by planning ahead, anticipating challenges, coordinating resources, and supporting site development, which is central to CYLA’s strategic plan for increased impact in schools. The ideal candidate is a creative problem solver and strategic thinker with a passion for cross-team relationship development. City Year values and continuously works to build an equitable and inclusive culture where diverse people feel they belong. Job Description Operations Manage relationship with building management to proactively address issues in a timely manner. Manage supply ordering in a timely manner to ensure staff have the materials they need to be successful Coordinate office space use; manage conference room calendars and coordinate guest reservations Maintain and improve operational processes and procedures to sure the site runs smoothly and efficiently including ensuring staff are fully trained and comply Manage policies and procedures of office space to ensure consistent organization and cleanliness Manage office vendor services & relationships Support office emergency preparedness Coordinate staff and corps travel needs  Information Technology Serve as an Information Technology Services (ITS) site point, working closely with Headquarters’ ITS department to ensure that staff and corps are properly equipped to deliver high-quality service Manage distribution, repair, and maintenance of all technology and equipment; Maintain accurate records Manage staff and AmeriCorps Member account setup Troubleshoot issues as they arise (computers, accounts, printers, fax machines, desk phones, cell phones, building fobs, keys, projectors and A/V needs) Support maintaining City Year’s content management system to ensure effective collaboration and information sharing: Update system with timely and relevant information Organize and maintain updated site files Update and manage permissions Support ongoing site training and development Budget & Finance Management: Account for 100% of CYLA’s purchases and expenses Review expense ledgers monthly and reconcile any errors Assist with annual site budget planning process and prepare monthly budget updates Prepare and monitor school and group level budgets to ensure program staff have information necessary to meet programmatic needs Manage all supplier requests and submit all site invoices for payment  Monitor significant and time sensitive invoices to ensure timely payment Review all site reimbursements and recurring invoices for accuracy Manage site purchase cards including coding and submission of all spending documentation Coordinate site contracts submission and approval process Liaise with headquarters finance department to ensure CYLA financial requests are met Ensure staff are fully trained and comply with all financial policies & procedures Additional Support: Support operations of CYLA site to ensure staff have the information, materials and supplies necessary to provide excellent service Support corps onboarding, uniform distribution and other department functions as needed Partner with CYLA departments and staff through confirmed corps and stakeholder engagement, event and service day participation and cross-departmental committees as needed to ensure site-wide goals are met Qualifications: 2+ years relevant experience in non-profit, operations, finance, IT, education or related fields City Year/AmeriCorps experience preferred Strong attention to detail with a focus on results and process Exceptional organization and project management skills Savvy with and interest in technology Strong track record of learning new technology systems and tools quickly Able to work effectively under pressure, handle competing priorities and respond to short deadlines with a team and independently Excellent customer service skills; able to balance own projects against the needs of others Sets high expectations for self and others with a positive can-do attitude Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with SharePoint a plus Experience with and commitment to community service, national service and/or the development of young people as leaders. Additional Qualities Needed: In order to succeed in this role, an applicant must have the following competencies:   Desire to Learn: City Year has a unique service model and organizational culture.  Successful applicants have strong experience and a track record of success in the above areas, but must be willing and eager to continue to learn as well as be self-aware of their areas for continued professional growth and development.  Communication: Conveys thoughts clearly and concisely. Is able to make operational and technical information clear and approachable. Listens well and asks good questions. Communicates well verbally and in writing, tailoring communication for the audience and situation. Executes to Results : Holds self-accountable, sets high expectations for self and others with a positive can-do attitude. Acknowledges and corrects mistakes. Tracks and communicates progress, including potential delays in a timely manner. Is proactive in addressing issues with appropriate level of urgency and in finding new ways of providing support. Problem Solving and Resilience: Successful applicants are tenacious and flexible in the face of challenges. They l ook beyond the obvious and don’t stop at the first barrier. They identify the information needed to solve a problem, link decisions to potential consequences and know when to escalate or seek guidance. Relationship Development : Approachable and friendly. Actively seeks feedback and to understand others perspectives, interests and concerns. Adapts approaches to different people and situations. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.
City Year Los Angeles, CA, USA Full-time
Nov 08, 2019
Office Administrator at Pembroke Academy Featured
Bring your passion for influencing and supporting our youth to National Heritage Academies (NHA) as a office administrator to one of our NHA partner schools. About Us In our schools you will find bright colors, smiling faces, and opportunity. While working at an NHA partner school you will make a difference in the lives of our over 500 students. You will gain invaluable experience and have fun along the way. Here are a few ways we grow and celebrate together; NHA professional development opportunities, a company-wide March Madness tournament, and spirit contests amongst staff during designated appreciation weeks. In this position, the school principal and the Service Center's enrollment team will be there to support you every step of the way. Along with our result-driven curriculum and commitment to educating the whole child - academically, morally, and socially - you and your students will be set up for success. Please note: This position is an 11-month position with time off in July Your Role Administration - oversee receptionist responsibilities of the office Student services - distribute medications and care to students Staff support - own the purchasing process for school supplies Requirements Associates degree and/or 2-4 years of administrative experience Proficient on PC and MS office based programs Multi-tasker, detail-oriented, and prove strong organizational practices Customer-focused attitude - respond to parent inquiries and complaints Strong communication skills - being able to work effectively with students, staff and parents Experience working in a school office - preferred To learn more about our core values, please click here . National Heritage Academies is an equal opportunity employer.
National Heritage Academies Detroit, MI, USA Full-time
Nov 05, 2019
Registrar at Gate City Charter Academy Featured
Bring your passion for influencing and supporting our youth to National Heritage Academies (NHA) as a registrar to one of our NHA partner schools. About Us In our schools you will find bright colors, smiling faces, and opportunity. While working at an NHA partner school you will make a difference in the lives of our over 500 students. You will gain invaluable experience and have fun along the way. Here are a few ways we grow and celebrate together; NHA professional development opportunities, a company-wide March Madness tournament, and spirit contests amongst staff during designated appreciation weeks. In this position, the school principal and the Service Center's enrollment team will be there to support you every step of the way. Along with our result-driven curriculum and commitment to educating the whole child - academically, morally, and socially - you and your students will be set up for success. Please note: This is a year-round position Your Role Enrollment - manage the student enrollment cycle from start to finish - utilizing the student information system, physical records, and executing an annual lottery (as needed) Class schedules - maintain required records in student information system to ensure compliance regulations, process class changes and manage school master schedule with annual class set-up for all students Human resource compliance - act as the liaison between people services department and new hires by communicating new hires, sending along paperwork, maintain and manage the substitute teacher process Requirements Associates degree and/or 2-4 years of administrative experience Proficient on PC and MS office based programs Multi-tasker, detail-oriented, and prove strong organizational practices Customer-focused attitude - respond to parent inquiries and complaints Strong communication skills - being able to work effectively with students, staff and parents Experience working in a school office - preferred To learn more about our core values, please click here . National Heritage Academies is an equal opportunity employer.
National Heritage Academies Greensboro, NC, USA Full-time
Nov 01, 2019
Remote Grant Writer Featured
Summary The Grant Writer is a full-time position primarily responsible for the writing and development of response to RFPs; government grant application; and foundation proposals and reports. Background Entrepreneurial Ventures in Education is a non-profit organization working to improve the educational performance and life opportunities of children who live in underserved  communities. Our flagship program, Phalen Leadership Academies, is a school turnaround operator that works to transform underperforming schools into high-quality schools that children need and deserve. Founded in 2013, PLA is currently  serving over 5,000  children across 14 schools. Over  90% of PLA scholars are eligible for free school meals. We have developed a model that has successfully partnered with public schools and districts to raise student achievement,  consistently transforming underperforming schools into A-rated schools. Our scholars experience significantly higher academic growth both at the local level and nationwide. Core pillars of the PLA model include rigorous curriculum; a coaching cycle that grows  educators; daily enrichment opportunities; and authentic partnership with families. At PLA, we believe that with the right education, all children can fulfill their tremendous innate potential. Position Overview The Grant Writer will help maximize financial support to Phalen Leadership Academies  by developing compelling responses to operator management opportunities, and seeking foundation and government grants that can increase the margin of excellence at our schools. Working under the supervision of the Chief Strategy and Development Officer, the Grant Writer will support the achievement of ambitious business development goals through research, analysis, writing, and editing for a broad range of audiences. The Grant Writer should exemplify intelligence, logic, empathy, tenacity, authenticity, and optimism. Ideally, you enjoy utilizing the writing process to go beyond a superficial response and do not quit until you find real substance. You are suspicious of answers that seem too easy and always want to know more. You are an optimist and hold a genuine belief in the potential of our students and communities that never falters. While the combination of a background in public education and large-scale grant writing experience is not a  requirement, you should ideally have a solid track record in one of the two areas; have worked in a fast-paced, high performing environment; and be prepared  for a steep learning curve. Essential Responsibilities · Write RFI responses for school management opportunities, as well as government and foundation grant proposals. · Develop interim and final grant reports. · Prepare project budgets and write budget narratives. · Research, identify and qualify funding opportunities from foundation, and government sources. · Initiate ongoing communication with key staff to analyze funding needs, gaps and opportunities. · Execute with exceptional fidelity PLA’s proven business development process. · Develop a deep understanding of program content to ensure integrity and quality of proposal writing. · Collect and synthesize information about PLA programs as needed to make strongest  case for support. · Manage efficient operational system to ensure accurate records and timely communication with funders; oversee grants calendar and maintain up-to-date database records for institutional partners. · Support fundraising for PLA’s summer learning and STEM programs. · Develop materials showing progress of PLA programs for donor updates and ongoing communications. · Perform other duties as assigned. Qualifications · Bachelor’s Degree required. · Broad knowledge of the principles and practices of writing winning proposals. · Combination of a background in public education and large-scale grant writing is highly preferred. Interested applicants should have a proven track record in at least one of the two domains and be prepared for a steep learning curve. · Successful work experience in fast-paced entrepreneurial environments. · 3-4 years of professional writing and project management experience, with a record of strong and creative problem solving. · Demonstrated superior writing, research, project management and organizational skills. · Must be able to simultaneously execute multiple assignments with quality and handle complex tasks in a fast-paced environment. · Adheres to the highest ethical standards, demonstrates empathetic disposition and good judgment. · Ability to understand the needs and interests of public agencies and foundations in order to communicate the short and long-term goals and priorities of PLA in a manner that is aligned . · Ability to handle problems as they occur, and follow through on all aspects of the position. · Ability to analyze and synthesize data and information from multiple sources and develop comprehensive recommendations. · Willingness and ability to work some evenings and weekends. · Knowledge of office and productivity software sufficient to function smoothly in a highly technology-based environment ( including but not limited to word processing,  spreadsheet , database, email, and web-based applications ) . · Dependability, humility, sense of humor, and strong commitment to PLA’s mission and the communities we serve. Home Office The Grant Writer is a remote, home office position. A quiet working environment with high-speed internet is required . Employees supply their own cell phone and computer . Please note that only candidates capable of working in the US Pacific and Mountain  Time Zones are currently considered .
Phalen Leadership Academies Remote Full-Time Remote/Virtual
Oct 25, 2019
Registrar at Orion Academy Featured
Bring your passion for influencing and supporting our youth to National Heritage Academies (NHA) as a registrar to one of our NHA partner schools. About Us In our schools you will find bright colors, smiling faces, and opportunity. While working at an NHA partner school you will make a difference in the lives of our over 500 students. You will gain invaluable experience and have fun along the way. Here are a few ways we grow and celebrate together; NHA professional development opportunities, a company-wide March Madness tournament, and spirit contests amongst staff during designated appreciation weeks. In this position, the school principal and the Service Center's enrollment team will be there to support you every step of the way. Along with our result-driven curriculum and commitment to educating the whole child - academically, morally, and socially - you and your students will be set up for success. Please note: This is a year-round position Your Role Enrollment - manage the student enrollment cycle from start to finish - utilizing the student information system, physical records, and executing an annual lottery (as needed) Class schedules - maintain required records in student information system to ensure compliance regulations, process class changes and manage school master schedule with annual class set-up for all students Human resource compliance - act as the liaison between people services department and new hires by communicating new hires, sending along paperwork, maintain and manage the substitute teacher process Requirements Associates degree and/or 2-4 years of administrative experience Proficient on PC and MS office based programs Multi-tasker, detail-oriented, and prove strong organizational practices Customer-focused attitude - respond to parent inquiries and complaints Strong communication skills - being able to work effectively with students, staff and parents Experience working in a school office - preferred To learn more about our core values, please click here . National Heritage Academies is an equal opportunity employer.
National Heritage Academies Cincinnati, OH, USA Full-time
Oct 25, 2019
Registrar at Brooklyn Excelsior Charter School Featured
Bring your passion for influencing and supporting our youth to National Heritage Academies (NHA) as a registrar to one of our NHA partner schools. About Us In our schools you will find bright colors, smiling faces, and opportunity. While working at an NHA partner school you will make a difference in the lives of our over 500 students. You will gain invaluable experience and have fun along the way. Here are a few ways we grow and celebrate together; NHA professional development opportunities, a company-wide March Madness tournament, and spirit contests amongst staff during designated appreciation weeks. In this position, the school principal and the Service Center's enrollment team will be there to support you every step of the way. Along with our result-driven curriculum and commitment to educating the whole child - academically, morally, and socially - you and your students will be set up for success. Please note: This is a year-round position Your Role Enrollment - manage the student enrollment cycle from start to finish - utilizing the student information system, physical records, and executing an annual lottery (as needed) Class schedules - maintain required records in student information system to ensure compliance regulations, process class changes and manage school master schedule with annual class set-up for all students Human resource compliance - act as the liaison between people services department and new hires by communicating new hires, sending along paperwork, maintain and manage the substitute teacher process Requirements Associates degree and/or 2-4 years of administrative experience Proficient on PC and MS office based programs Multi-tasker, detail-oriented, and prove strong organizational practices Customer-focused attitude - respond to parent inquiries and complaints Strong communication skills - being able to work effectively with students, staff and parents Experience working in a school office - preferred To learn more about our core values, please click here . National Heritage Academies is an equal opportunity employer.
National Heritage Academies Brooklyn, NY, USA Full-time
Oct 14, 2019
People and Operations Coordinator Featured
As a member of the People & Operations team, the People Operations Coordinator will play a critical role ensuring staff and corps have the necessary tools, resources, and support to drive student impact and operational excellence. Reporting directly to the People & Operations Director, the People Operations Coordinator will play a key role in staff hiring, onboarding, and human resources administration. S/he will support building, developing and retaining a diverse, engaged, and high-functioning staff. S/he will be responsible for site operations to optimize, integrate and align people processes with department and site wide initiatives City Year values and continuously works to build an equitable and inclusive culture where diverse people feel they belong. This position is ideal for someone interested in building skills in human resources and learning about running a successful high impact non-profit. The ideal candidate is a creative problem solver and strategic thinker with a passion for relationship development. Job Description Hiring & Onboarding Lead hiring process for open coordinator level staff positions; reviewing resumes, conducting screenings, and providing resources support, and guidance to hiring managers Support hiring coordination and execution for all open position, including scheduling interviews, preparing interview materials, and maintaining candidate files Coordinate new onboarding logistics including ensuring all new staff have all necessary materials, information and support to start strong Partner with the People & Operations Director and site hiring managers to design and implement strong new hire onboarding experience Train and support staff with understanding and navigating CY benefits and organizational resources Coordinate staff background and compliance checks within all CY & federal timeline requirement Maintain database of all hiring materials Staff Engagement & Development Support Curate monthly email and maintain an internal website of professional development resources and opportunities Manage professional development partnerships and subscriptions Manage oversight of staff professional development funds including purchasing and tracking expenses Lead community building program connecting staff to field work in schools Lead cross-departmental staff community building committee Coordinate staff meetings and retreats logistics (including catering and setup) In partnership with Headquarters staff, coordinate annual online respect in the workplace training launch and progress monitoring for staff and corps Support implementation and analysis of staff surveys to support staff engagement and strong site practices   Plan events and activities to celebrate and appreciate staff members, including holiday gatherings, celebrations, and seasonal initiatives Site Information Maintain site information tools (listservs, phone lists, emergency contact info, site calendar, etc.) Build and maintain City Year’s content management system to ensure effective collaboration and information sharing: Update system with timely and relevant information Organize and maintain updated site files Update and manage permissions Support ongoing site training and development Oversee updating and maintenance of internal photo directory Site Operations Oversee front desk during business hours, including fielding general calls and voicemails to office. Support site use of City Year human resources system, workday, including training staff Coordinate office space use; manage conference room calendars and coordinate guest reservations Maintain and improve operational processes and procedures to sure the site runs smoothly and efficiently including ensuring staff are fully trained and comply Coordinate staff and corps travel needs  Support supply ordering in a timely manner to ensure staff have the materials they need to be successful Support management of office space to ensure consistent organization and cleanliness Serve on the corps onboarding committee, including supporting uniform distribution Support other department functions as needed Partner with CYLA departments and staff through confirmed corps and stakeholder engagement, event and service day participation and cross-departmental committees as needed to ensure site-wide goals are met Qualifications: 1-2 years relevant experience in non-profit, human resources, operations, education or related fields City Year/AmeriCorps experience preferred Strong attention to detail with a focus on results and process Exceptional organization and project management skills Excellent customer service skills; able to balance own projects against the needs of others Savvy with and interest in technology Strong track record of learning new technology systems and tools quickly Able to work effectively under pressure, handle competing priorities and respond to short deadlines with a team and independently Sets high expectations for self and others with a positive can-do attitude Proficiency in Microsoft Office Suite; experience with Workday or SharePoint a plus Experience with and commitment to community service, national service and/or the development of young people as leaders Additional Qualities Needed: In order to succeed in this role, an applicant must have the following competencies:   Desire to Learn: City Year has a unique service model and organizational culture.  Successful applicants have strong experience and a track record of success in the above areas, but must be willing and eager to continue to learn as well as be self-aware of their areas for continued professional growth and development.  Communication: Conveys thoughts clearly and concisely. Is able to make operational and technical information clear and approachable. Listens well and asks good questions. Communicates well verbally and in writing, tailoring communication for the audience and situation. Executes to Results : Holds self-accountable, sets high expectations for self and others with a positive can-do attitude. Acknowledges and corrects mistakes. Tracks and communicates progress, including potential delays in a timely manner. Is proactive in addressing issues with appropriate level of urgency and in finding new ways of providing support. Problem Solving and Resilience: Successful applicants are tenacious and flexible in the face of challenges. They l ook beyond the obvious and don’t stop at the first barrier. They identify the information needed to solve a problem, link decisions to potential consequences and know when to escalate or seek guidance. Relationship Development: Approachable and friendly. Actively seeks feedback and to understand others perspectives, interests and concerns. Adapts approaches to different people and situations. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.
City Year Los Angeles, CA, USA Full-time
Oct 09, 2019
Development Operations Manager Featured
City Year Miami is seeking a talented Development Operations Manager, reporting to the Managing Director of Development, to assist with the day – to – day operations of the Development Department. This is the perfect position for a high - energy, detail - oriented self-starter who thrives in a fast - paced environment and wants the challenge – and the many personal rewards – of working in a highly entrepreneurial, mission - driven organization. Job Description Database management and communication Manage contacts and fundraising databases: Ensure daily / weekly updating of interactions in Salesforce, as well as input new individuals and organizations in to Salesforce and into contact list. Ensure accuracy of all data on a weekly basis Management of our social media platforms and lead on marketing communications External events and initiatives Attend and help mobilize the site for events like Opening Day, Breaking Break, Luncheons, Graduation, and other site - wide designated events. Participate in City Year Miami portfolio groups on topics of interest. Plans, leads, and executes MLK service days and Annual Gala Supports the event initiatives and responsibilities by completing special projects throughout the year in External Affairs. Qualifications Excellent command of the English language. Bachelor’s degree and 2-3 years of relevant experience. Extremely organized and superb attention to detail. Exceptionally strong writing skills, emphasis on quick, succinct, well - written, grammatically correct. Experience working in teams or leading teams to achieve common goals. Willingness to take on new challenges, pursue self - development and self - directed learning. Strong speaking skills; professional demeanor in communicating in person, email, or over the phone. Excellent interpersonal skills and demonstrated active listening skills. Passion for providing support for senior leadership. Positive can - do attitude. Professional work ethic and ability to manage information and confidentiality. A demonstrated ability to work independently, meet concurrent deadlines, organize time and priorities, an d work well as a dedicated member of a team. Proficient of all Microsoft Office applications, especially Outlook, Word, Excel, and PowerPoint. Strong connection to City Year’s Values and Mission. Proficiency in Salesforce or similar Customer Relationship Management system is a plus. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.
City Year Miami, FL, USA Full-time
Oct 03, 2019
Site Operations Manager Featured
As a member of the People & Operations team, the Site Operations Manager will play a critical role ensuring staff and corps have the necessary tools and resources to drive student impact and operational excellence. Reporting directly to the People & Operations Director, the Site Operations Manager is responsible for the day-to-day site operations including providing top-notch customer service as well as establish managing IT and operational systems to ensure site-wide goals are met. S/he will be responsible for tracking all expenses in a timely and accurate manner to ensure optimal use of resources that CYLA comes in at or under budget. This position plays a critical role in ensuring our site is effective and intentional by planning ahead, anticipating challenges, coordinating resources, and supporting site development, which is central to CYLA’s strategic plan for increased impact in schools. The ideal candidate is a creative problem solver and strategic thinker with a passion for relationship development. City Year values and continuously works to build an equitable and inclusive culture where diverse people feel they belong. Job Description Site Operations Manage relationship with building management to proactively address issues in a timely manner. Manage supply ordering in a timely manner to ensure staff have the materials they need to be successful Coordinate office space use; manage conference room calendars and coordinate guest reservations Maintain and improve operational processes and procedures to sure the site runs smoothly and efficiently including ensuring staff are fully trained and comply Manage policies and procedures of office space to ensure consistent organization and cleanliness Manage office vendor services & relationships Support office emergency preparedness Coordinate staff and corps travel needs  Site Information Technology Serve as an Information Technology Services (ITS) site point, working closely with Headquarters’ ITS department to ensure that staff and corps are properly equipped to deliver high-quality service Manage distribution, repair, and maintenance of all technology and equipment; Maintain accurate records Manage staff and AmeriCorps Member account setup Troubleshoot issues as they arise (computers, accounts, printers, fax machines, desk phones, cell phones, building fobs, keys, projectors and A/V needs) Support maintaining City Year’s content management system to ensure effective collaboration and information sharing: Update system with timely and relevant information Organize and maintain updated site files Update and manage permissions Support ongoing site training and development Budget & Finance Management: Account for 100% of CYLA’s purchases and expenses Review expense ledgers monthly and reconcile any errors Assist with annual site budget planning process and prepare monthly budget updates Prepare and monitor school and group level budgets to ensure program staff have information necessary to meet programmatic needs Manage all supplier requests and submit all site invoices for payment  Monitor significant and time sensitive invoices to ensure timely payment Review all site reimbursements and recurring invoices for accuracy Manage site purchase cards including coding and submission of all spending documentation Coordinate site contracts submission and approval process Liaise with headquarters finance department to ensure CYLA financial requests are met Ensure staff are fully trained and comply with all financial policies & procedures Additional Site Support: Support operations of CYLA site to ensure staff have the information, materials and supplies necessary to provide excellent service Support corps onboarding, uniform distribution and other department functions as needed Partner with CYLA departments and staff through confirmed corps and stakeholder engagement, event and service day participation and cross-departmental committees as needed to ensure site-wide goals are met Qualifications: 2+ years relevant experience in non-profit, operations, finance, IT, education or related fields City Year/AmeriCorps experience preferred Strong attention to detail with a focus on results and process Exceptional organization and project management skills Savvy with and interest in technology Strong track record of learning new technology systems and tools quickly Able to work effectively under pressure, handle competing priorities and respond to short deadlines with a team and independently Excellent customer service skills; able to balance own projects against the needs of others Sets high expectations for self and others with a positive can-do attitude Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with SharePoint a plus Experience with and commitment to community service, national service and/or the development of young people as leaders. Additional Qualities Needed: In order to succeed in this role, an applicant must have the following competencies:   Desire to Learn: City Year has a unique service model and organizational culture.  Successful applicants have strong experience and a track record of success in the above areas, but must be willing and eager to continue to learn as well as be self-aware of their areas for continued professional growth and development.  Communication: Conveys thoughts clearly and concisely. Is able to make operational and technical information clear and approachable. Listens well and asks good questions. Communicates well verbally and in writing, tailoring communication for the audience and situation. Executes to Results : Holds self-accountable, sets high expectations for self and others with a positive can-do attitude. Acknowledges and corrects mistakes. Tracks and communicates progress, including potential delays in a timely manner. Is proactive in addressing issues with appropriate level of urgency and in finding new ways of providing support. Problem Solving and Resilience: Successful applicants are tenacious and flexible in the face of challenges. They l ook beyond the obvious and don’t stop at the first barrier. They identify the information needed to solve a problem, link decisions to potential consequences and know when to escalate or seek guidance. Relationship Development: Approachable and friendly. Actively seeks feedback and to understand others perspectives, interests and concerns. Adapts approaches to different people and situations. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.
City Year Los Angeles, CA, USA Full-time
Oct 01, 2019
Operations Associate, East Bay Featured
About KIPP Bay Area Public  Schools KIPP is a non-profit network of 224 college-preparatory, public charter schools across the country educating early childhood, elementary, middle, and high school students. KIPP schools are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice-filled lives, they will be able to build a better tomorrow for themselves, for their communities, and for us all. There are currently 15 KIPP schools across the Bay Area educating nearly 6,000 students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City and supporting over 3,000 alumni around the country. Position Overview  The Operations Associate will play a critical role in maintaining the systems that support excellent teaching and learning.  S/he will manage the front office and serve as the first point of contact for any students, families, staff, or visitors in the office. They must also passionately believe in the value of a KIPP education and have the ability to enthusiastically share that vision and belief with others. This position is an excellent opportunity for a highly driven self-starter to support a high-performing school. The Operations Associate reports to the Operations Manager. This full-time, non-exempt position. Roles and Responsibilities Manage front office and incoming visitors Own the creation of a welcoming, organized front office that reflects school values and culture Manage inventory of office supplies, student store items, textbooks, uniforms, and other materials Serve as the point person for first aid and student medication Assist with managing the school’s finances, including assisting with school fees, deposits, cash management, and purchasing Manage student attendance and data Track daily student attendance accurately, including distributing tardy slips, checking records, and compiling attendance documentation Arrange morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-up Support a culture of high attendance by tracking unexcused absences, managing truancy documentation, and scheduling truancy meetings Maintain complete and accurate student records in cumulative folders and in PowerSchool Support with compiling academic data for report cards, transcripts, and other documents  Support student enrollment Support student recruitment activities and school events (e.g. open houses, information sessions) Manage all incoming applications and enrollment paperwork for new and returning students Help prepare application data and communications for the enrollment lottery Own specific parts of the enrollment process, such as scheduling family meetings or managing all incoming new student enrollment paperwork Support relationships with the school district, community organizations, and other entities as it relates to student enrollment  Support communications systems Assist in the preparation of all parent communications, including letters and report cards and other documentation Assist in maintaining updates Manage communication systems with families by sending out mailings and using the SchoolMessenger system for school events Assist with scheduling parent meetings, parent-teacher conferences, SST meetings and other meetings as necessary Support with management of all school visitors Support student food services Support the Operations Manager in managing breakfast, lunch, and snack daily. Support school leadership with creating a joyful learning environment Support with furnishing and decorating the facilities to model school values and culture Support with implementing school safety plans and procedures Assist with on-campus and off-campus school events, including student field trips Assist with other tasks and projects as assigned   Skills and Qualifications High school diploma required, bachelors degree preferred Minimum 1 years of work experience, 2 or more years strongly preferred Demonstrated proficiency with Microsoft Word and Microsoft Excel Ability to self-direct, prioritize and multi-task among competing goals Demonstrated ability to work well with others and build relationships across teams Excellent written and verbal communication skills with keen attention to detail Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission and values Compensation We are dedicated to you and your family's well-being! KIPP offers a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.
KIPP Bay Area Public Schools San Jose, CA, USA Full-time
Oct 01, 2019
Operations Associate, San Jose Featured
About KIPP Bay Area Public  Schools KIPP is a non-profit network of 224 college-preparatory, public charter schools across the country educating early childhood, elementary, middle, and high school students. KIPP schools are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice-filled lives, they will be able to build a better tomorrow for themselves, for their communities, and for us all. There are currently 15 KIPP schools across the Bay Area educating nearly 6,000 students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City and supporting over 3,000 alumni around the country. Position Overview  The Operations Associate will play a critical role in maintaining the systems that support excellent teaching and learning.  S/he will manage the front office and serve as the first point of contact for any students, families, staff, or visitors in the office. They must also passionately believe in the value of a KIPP education and have the ability to enthusiastically share that vision and belief with others. This position is an excellent opportunity for a highly driven self-starter to support a high-performing school. The Operations Associate reports to the Operations Manager. This full-time, non-exempt position. Roles and Responsibilities Manage front office and incoming visitors Own the creation of a welcoming, organized front office that reflects school values and culture Manage inventory of office supplies, student store items, textbooks, uniforms, and other materials Serve as the point person for first aid and student medication Assist with managing the school’s finances, including assisting with school fees, deposits, cash management, and purchasing Manage student attendance and data Track daily student attendance accurately, including distributing tardy slips, checking records, and compiling attendance documentation Arrange morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-up Support a culture of high attendance by tracking unexcused absences, managing truancy documentation, and scheduling truancy meetings Maintain complete and accurate student records in cumulative folders and in PowerSchool Support with compiling academic data for report cards, transcripts, and other documents  Support student enrollment Support student recruitment activities and school events (e.g. open houses, information sessions) Manage all incoming applications and enrollment paperwork for new and returning students Help prepare application data and communications for the enrollment lottery Own specific parts of the enrollment process, such as scheduling family meetings or managing all incoming new student enrollment paperwork Support relationships with the school district, community organizations, and other entities as it relates to student enrollment  Support communications systems Assist in the preparation of all parent communications, including letters and report cards and other documentation Assist in maintaining updates Manage communication systems with families by sending out mailings and using the SchoolMessenger system for school events Assist with scheduling parent meetings, parent-teacher conferences, SST meetings and other meetings as necessary Support with management of all school visitors Support student food services Support the Operations Manager in managing breakfast, lunch, and snack daily. Support school leadership with creating a joyful learning environment Support with furnishing and decorating the facilities to model school values and culture Support with implementing school safety plans and procedures Assist with on-campus and off-campus school events, including student field trips Assist with other tasks and projects as assigned   Skills and Qualifications High school diploma required, bachelors degree preferred Minimum 1 years of work experience, 2 or more years strongly preferred Demonstrated proficiency with Microsoft Word and Microsoft Excel Ability to self-direct, prioritize and multi-task among competing goals Demonstrated ability to work well with others and build relationships across teams Excellent written and verbal communication skills with keen attention to detail Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission and values Compensation We are dedicated to you and your family's well-being! KIPP offers a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.
KIPP Bay Area Public Schools San Jose, CA, USA Full-time
Sep 30, 2019
Corps Operations Coordinator Featured
As a member of the HR & Operations team the Corps Operations Coordinator will help ensure that the CYLA corps and staff have all the materials, information and support they need to effectively do their jobs. Reporting to the HR & Operations Director, the Corps Operations Coordinator will provide top-notch customer service to the staff and corps and establish efficient operational systems in the areas of corps administration, uniform management, office operations, and HR to ensure site needs and goals are met. This position plays a critical role in ensuring effective use of resources, and a well-equipped staff which is central to CYLA’s strategic planning and increased impact in schools. This position is ideal for someone interested in learning about running a successful high impact non-profit. The ideal candidate is a creative problem solver and strategic thinker with a passion for relationship development. City Year values and continuously works to build an equitable and inclusive culture where diverse people feel they belong.   Responsibilities Corps Member Administration and Support Support corps member onboarding planning and execution, serving as the operations lead on the Corps Onboarding cross departmental committee Ensure corps members are well informed about CYLA operational procedures and serve as the primary point of contact for related questions Send weekly Operations Corner, and bi-weekly Senior Corps training and communication newsletters Manage CYLA Help Desk by assigning cases and responding within 48 hrs to support requests. Manage Metro transit pass account including placing orders, replacements, cancellations, and annual contract renewal Assist with logistics and procuring space for corps events and gatherings Visit schools to provide operational support to corps and staff Uniform Management Serve as the site’s uniform manager, working closely with Headquarters and our uniform vendor Aramark to ensure that staff and corps are equipped with all uniform parts Manage the distribution and exchange process for the site, including name tags, and ID Badges Manage all uniform inquiries and maintain a well-organized inventory of uniform parts Site Operations Manage after-hours calendar, corps and staff training calendars, and compliance to policy. Support updating our City Year content management system, cyconnect, and site calendars with timely and relevant information. Support training and development of AmeriCorps Member who design and manage school team content management websites Coordinate front desk coverage during business hours, including fielding general calls Support van management and IT equipment check out process to ensure equitable use across the site Support site technology distribution and troubleshooting Human Resources and Special Projects Serve as a point of contact for AmeriCorps members around benefits, including payroll and health benefits. Coordinate internship recruitment & hiring program Support other HR & Operations department functions as needed. Partner with CYLA departments and staff through stakeholder engagement, event and service day participation and cross-departmental committees as needed to ensure site-wide goals are met. Qualifications: 2+ years relevant experience in non-profit, operations, education or related fields City Year/AmeriCorps experience preferred Strong attention to detail with a focus on results and process Exceptional organization and project management skills Able to work effectively under pressure, handle competing priorities and respond to short deadlines with a team and independently Holds self-accountable, sets high expectations for self and others with a positive can-do attitude Proven interpersonal skills with an ability to build capacity in peers Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with SharePoint a plus Thrives in diverse, youthful, high energy, entrepreneurial environment Experience with and commitment to community service, national service and/or the development of young people as leaders Additional Qualities Needed: In order to succeed in this role, an applicant must have the following competencies: Desire to Learn: City Year has a unique service model and organizational culture.  Successful applicants have strong experience and a track record of success in the above areas but must be willing and eager to continue to learn as well as be self-aware of their areas for continued professional growth and development.  Communication: Conveys thoughts clearly and concisely. Is able to make operational information clear and approachable. Listens well and asks good questions. Communicates well verbally and in writing, tailoring communication for the audience and situation. Executes to Results: Holds self-accountable, sets high expectations for self and others with a positive can-do attitude. Acknowledges and corrects mistakes. Tracks and communicates progress, including potential delays in a timely manner. Is proactive in addressing issues with appropriate level of urgency and in finding new ways of providing support. Problem Solving and Resilience: Successful applicants are tenacious and flexible in the face of challenges. They look beyond the obvious and don’t stop at the first barrier. They identify the information needed to solve a problem, link decisions to potential consequences and know when to escalate or seek guidance. Relationship Development : Approachable and friendly. Actively seeks feedback and to understand others perspectives, interests and concerns. Adapts approaches to different people and situations. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.
City Year Los Angeles, CA, USA Full-time
Sep 30, 2019
Site Operations Coordinator Featured
City Year Denver is seeking a dynamic, creative, and detail-oriented Site Operations Coordinator who will create processes to support the efficiency of the site and work in collaboration with the entire City Year staff. Reporting directly to the People & Site Operations Director, the Site Operations Coordinator is responsible for day-to-day office operations activities including, building management and vendor relations, office equipment and asset management, budget and expense tracking, accounts payable and receivable processing. The Site Operations Coordinator also serves as site liaison to City Year Headquarters and leads site-based AmeriCorps member support efforts in uniform management, local transportation, relocation benefits, and pantry. Working with the People & Site Operations Director, the Site Operations Coordinator will help plan site events like Opening Day, Principal Summit, and Graduation. The Site Operations Coordinator will help maintain an accurate and robust donor database, ensure all funds coming in are processed accurately and in a timely manner, and donors are acknowledged for their gifts. Additionally, this role will help support two large-scale fundraising events including annual Women's Leadership Breakfast and Ripples of Hope Business Luncheon. Activities may include registration support, set-up, production of needed collateral or materials and other activities to ensure a successful event. Finally, the Site Operations Coordinator will assist the Executive Director with communication and scheduling with external partners, including the Board of Directors and major donors. Additional special projects from the Executive Director will be assigned as needed. Responsibilities: The Site Operations Coordinator will provide cross-functional support across City Year Denver’s various departments and will ensure operational tasks are handled quickly and efficiently to keep the site running smoothly. Financial Management: Weekly processing of all accounts payable, travel, and cash management requests for the site while maintaining accurate documentation. Track expenses and monitor department budget. Timely submission of all financial documentation to Headquarters. System Management: Regularly create, lead, and assess systems for effectiveness for corps support projects including uniform management, RTD bus passes, relocation benefits, and needs-based pantry Assist in development operations including database management, donor acknowledgment, and gift processing Navigate CY systems, including SharePoint, Workday, and Salesforce Relationship Management & Support: Cultivate strong relationships with all stakeholders (internal and external to City Year) through efficient and consistent communication, solution-based thinking, and execution of tasks. Assist Executive Director in scheduling meeting with new and established partnerships as well as City Year Board of Directors Maintain good relationships with all vendors and property management company Support Executive Director and People & Site Operations Director in organizing and executing Board of Directors meetings, All-Staff meetings, and retreats Facilities & Resource Management: Lead efforts to management office space so it positively reflects our brand and individuals take pride in maintaining and using the space. Maintain good operations of all office equipment and complete weekly office supply orders. Host and organize any external group events hosted here at the Denver Site. Staff front desk. Provide phone coverage of the main phone line. Respond to staff and property management company needs as they pertain to office management. Event Planning & Logistics : Provide event support to the People & Site Operations Director for site events, including Opening Day, Principal Summit and Graduation. Provide event support to the Development Team in preparation for large-scale events including the Ripples of Hope Business Luncheon and Women's Leadership Breakfast. Support Collaborative Site Priorities: Participate and contribute to building the culture and impact of City Year Denver through cross-departmental efforts Qualifications: Associates Degree, Bachelor’s Degree or equivalent work experience Strong interpersonal and communication skills, both written and verbal Excellent organizational skills and acute attention to detail and accuracy Willingness to work under pressure and find creative solutions to problems Ability to multi-task and prioritize requests from multiple members of the team Demonstrated ability to work with individuals with diverse backgrounds, interests, and skills Skills in the Excel, Microsoft Suite, and/or Salesforce a plus Required to work out of the Denver site Ability to work some weekend and evening events as needed Strong connection to City Year’s mission and the national service movement AmeriCorps/City Year alumni are encouraged to apply Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.
City Year Denver, CO, USA Full-time