Apr 04, 2019
Special Projects Coordinator & Events Manager to the Chief of Staff - YES Prep System Office (June 2019) Featured
$50,000 - $55,000 yearly
POSITION: Special Projects Coordinator & Events Manager to the Chief of Staff REPORTS TO: Chief of Staff START DATE: June 2019 LOCATION: Houston, Texas THE CHALLENGE Across the nation, only half of all students from low-income communities graduate from high school and only 10% earn a college degree. Even though 85% of our students are economically disadvantaged, YES Prep provides evidence that different outcomes are possible. Eighty-seven (87%) of YES Prep alumni matriculate to college within one year and alumni like Eddie Zapata are earning their college degrees at five times the rate of their peers with similar socioeconomic backgrounds. How do we do this? Each of YES Prep’s 18 campuses serves 6th-12th graders like Monique Bowie . Students typically enter YES Prep one or more grade levels behind, but quickly find themselves on a different life trajectory. This is a result of transformative relationships with teachers and leaders, and access to excellent educational opportunities. As the first minority-majority city, Houston’s schools cannot keep up with demand from students like Eddie and Monique. Houston is the 4th largest city (on track to become the 3rd), and this booming population translates into 2,000 families on YES Prep’s waitlist. YES Prep’s student enrollment is estimated to grow 31% between now and 2023 (from just over 13,000 students currently to 17,000). THE OPPORTUNITY YES Prep needs a dynamic Special Projects Coordinator & Events Manager, with a diverse set of experiences to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice. To put it simply, you will plan and execute systemwide events and work directly with the Chief of Staff to support organizational strategy, initiatives, and culture. THE ROLE When you join the YES Prep team, some of the exciting work and responsibilities will include: EVENT PLANNING: 25% of your time – your most front-facing, no-fail work Leading the planning, organizing, and execution of two annual systemwide events; Managing event committees, scheduling meetings, driving agendas, developing and monitoring project plans and deadlines for all stakeholders; Working in close partnership with the Chief of Staff and CEO to ensure organizational alignment for events; Submitting RFPs and performing site visits, providing recommendations to executive leadership team; Negotiating and managing contracts with a variety of vendors and arranging for all related services including venue, audio-visual, transportation, entertainment, etc.; Developing and managing event budgets to ensure revenue and expenses are kept within established boundaries; SPECIAL PROJECTS: 50% of your time – where you will be coached, pushed, and grown Proactively exploring and devising solutions to complex system-wide gaps in alignment with organizational priorities, with a laser focus on equity; Conducting research, analyzing and interpreting information, problems and proposals to ensure accurate and relevant information is provided to the Chief of Staff and executive team for consideration; Working directly with the Chief of Staff to support organizational strategy, initiatives, and culture; EXECUTIVE & TEAM MANAGEMENT: 25% of your time – where you will have opportunities to push me and engage critically with an incredibly talented squad Creating and managing efficient and effective systems for management of Office of the CEO team that maximize fiscal stewardship, accountability, productivity and collaboration Planning, coordinating, and participating in leadership and project-specific meetings; capturing key information and next steps, providing strategic advice, and conducting follow-up correspondence; Performing additional duties as assigned. A FEW NOTES FROM THE HIRING MANAGER : I will be screening the applications daily with the person who currently holds the role (who has been incredible and is taking next steps in her career with a different team in the organization), so early birds may get the worm I love educational equity, music (Gaga, Bey H.E.R., etc.), documentaries on human choices (Fyre Festival, Losers, etc.), sports, and WINNING. I want someone who loves experiencing success and isn’t intimidated by what it takes to arrive at the destination. The opportunity will start in June, and you will overlap for a week with the person in the role now as part of the onboarding. The application will close no later than 4/22/19 and prior to that date if there is a high volume of competitive candidates. THE PERSON We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility . Other traits needed and desired for this role are: THE MUST HAVES Bachelor’s Degree from an accredited four-year educational institution (preferred) Minimum 3 years working experience Direct work in cross-functional project management, conference planning, or special events Systems and process-oriented problem solvers Able to toggle between leader and team player in pursuit of jaw-dropping results Resourceful, equity-driven, and will believe those with the least deserve the most Able to crack a joke or create appropriate levity through stress Invested in an iron sharpens iron relationship with their manager and teammates Contract negotiations with hotels and vendors Demonstrated excellence with verbal and written communication skills Availability to work evenings and/or weekend Ability to perform a variety of tasks, often changing assignments on short notice, with little to no direction Ability to work urgently in a fast-paced and results-oriented environment Strong planning and organizational skills with attention to detail Belief in and commitment to the mission and core values of YES Prep THE PERKS Compensation – This position is an exempt, salaried position; salary offers commensurate with experience. Competitive candidates will be offered between $50,000 and $55,000. Health and Supplemental Insurance – A $0.00 medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Short and Long-Term Disability, Pet Insurance, Life, etc. Retirement Plans – Participation in Teacher Retirement System of Texas and a 457 Retirement Plan Paid Time Off – 15 days of Paid Time Off in addition to the system closures of our Academic Calendar P aid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers up to 12 weeks of full paid leave Professional Development - YES Prep values longevity and performance over time through our Commit to Five program. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development . Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place to work in 2018. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well. WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-seven percent (97%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey. YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood. THE NEXT STEPS If this sounds like your just right job, please apply here . If you are not sure this opportunity is for you, are simply curious, or know someone who would be perfect, please reach out to our Talent Acquisition team to be connected to a recruiter at [email protected] .
YES Prep Public Schools 5515 South Loop East Suite B Houston, TX 77033 Full-time