162 Operations and Facilities jobs

Nov 13, 2019

Founding School Operations Leader, Peninsula High School Featured

About KIPP Bay Area Public Schools KIPP is a non-profit network of 224 college-preparatory, public charter schools across the country educating early childhood, elementary, middle, and high school students. KIPP schools are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice-filled lives, they will be able to build a better tomorrow for themselves, for their communities, and for us all. There are currently 15 KIPP schools across the Bay Area educating nearly 6,000 students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City and supporting over 3,000 alumni around the country. Position Overview The Founding School Operations Leader will join KIPP Bay Area Public Schools during an exciting phase of growth as we launch our newest school. The Founding School Operations Leader is instrumental in building and sustaining a thriving, college-preparatory school from the ground up. At KIPP Bay Area Public Schools, School Operations Leaders are the strategic business and operational directors of our schools. We actively develop the broad skill set required of School Operations Leaders and prepare them for organizational leadership within and beyond our network. KIPP is seeking an experienced people and project manager to ensure the consistent execution and coordination of KIPP’s strategic priorities, manage day-to-day school operations, support and scale growth, drive efficiencies and systematization, and partner with instructional leaders to ensure procedures at our school maximize time students spend learning. The School Operations Leader is a senior, school-based leadership role that oversees all finance and operations functions necessary to run a high-performing school. The School Operations Leader is responsible for driving the school’s launch, including logistics and procurement, recruitment, enrollment, and year-over-year student retention strategy, driving all internal and external school communications, meaningfully engaging KIPP’s parent community, and managing the school’s operational budget. The SOL is also responsible for setting and maintaining a vision for operational excellence, contributing to the design of the operation’s organization structure and for future operational needs including driving strategy, priorities, and projects that will best achieve KIPP’s goals and objectives year over year. KIPP’s School Operations Leaders are passionate about working with kids, parents, and staff. They know the importance of excellent education and believe all students deserve the opportunity to attend an excellent school. They are effective operations directors, detail-oriented project managers, and visionary entrepreneurs. They care about developing a school culture through effective systems and supporting community efforts. They embody KIPP’s values of grit, love, curiosity, zest, and gratitude. This role will report to the School Leader and is also accountable to the Operations team at the Regional Support Office (RSO), which supports all KIPP schools in the Bay Area. This position is based on the Peninsula and is open October 1st. Key Responsibilities: Model and support implementation of the school’s vision and goals Contribute to school-wide planning and prioritize time to accomplish goals Develop emerging leaders on the operations team with the School Leader’s guidance Model strong staff and student culture. Develop and manage school-wide policies, systems, and procedures Collaborate with School Leader on hiring diverse, highly-effective teachers and school staff Serve as the primary liaison between the school and the Regional Support Office (including ensuring fiscal and human resources are in compliance, managing student information and assessment systems, and leading structured recruitment and enrollment practices) Roles and Responsibilities Provide school operations leadership and supervise and support school operations team Manage Operations Associates (OA) in areas of student attendance and enrollment Ensure OA successfully manages the school’s main office and serves as the face of the school by answering questions from parents, students, and visitors Support OAs with the maintenance of student records (both paper and electronic) Provide front office staff with guidance on implementing and managing communication systems with families (e.g. newsletters, mailings, flyers) Design thoughtful and differentiated professional development opportunities for the Operations Team to enable the ongoing growth and development of Operations Associates and Operations Coordinator As a key member of the school’s leadership team, the SOL partners with the school leader to build a safe, joyful learning environment Manage day-to-day school operations Lead overall move-in and preparation of school facility Support student attendance goals and reduce truancy and chronic absenteeism by ensuring staff and families follow attendance procedures, managing attendance accounting, and reporting, and supporting the school’s process for addressing truancy Help plan and host on-campus and off-campus school events, including weekend community days, parent learning opportunities, student field trips, and more Support implementation of regional policies and procedures related to operations, safety and risk management, technology, facilities, development, data management, and marketing Oversee all aspects of facilities maintenance, janitorial services, food service operations, procurement and inventory of school supplies Drive all strategic communications Support School Leader in writing and disseminating all strategic communication to school staff members (including weekly newsletters, debriefs, and internal instant messaging tools) Write, review and/or edit bilingual parent-facing communication, including but not limited to weekly newsletters, announcements, emergency text messages, and social media updates Define all parent-facing deadlines, and drive strategic efforts to ensure 100% of families complete necessary action items (i.e. completing applications, turning in order forms, etc.) Lead student recruitment and enrollment process Partner with School Leader and regional finance team to thoughtfully design enrollment targets and corresponding school staffing plans Manage student recruitment and enrollment process from start to finish, including marketing, canvassing, and community engagement; collecting applications and interest forms; sending acceptance letters; ensuring ongoing communication with families; managing the waitlist; and developing and implementing summer retention activities to ensure all enrolled students attend on the first day of school. Schedule and organize orientation sessions and engagement opportunities for new families Manage multi-million dollar school operating budget Partner with School Leader to define budgetary priorities each school year Manage all schoolwide purchasing in alignment with budgetary priorities Create systems for delegating budgetary management to grade level and department leads Partner with the regional finance team to forecast year over year spending needs and corresponding schoolwide enrollment and staffing targets Lead talent recruitment, hiring, promotion, and human resource processes Partner with school leader to design a recruitment strategy rooted in equitable hiring practices Lead the recruitment, interviews, candidate assessment, and onboarding of all new school staff Design and implement systems for equitable staff promotion Support the School Leader in driving organizational clarity through year over year role definition to ensure that the staffing model best supports the needs of the school Ensure compliant human resource practices, including workers compensation claim reporting, uniform complaints, Title IX and other required systems that support the wellbeing of school staff Skills and Qualifications Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission and values 2-3 years of project management experience with clear stakeholder engagement 1-2 years of people management experience preferred Spanish proficiency required Proficiency in Microsoft Excel, PowerPoint, Word, and Google Suite required Ability to self-direct, prioritize and multi-task among competing goals Experience and comfort working in a fast-paced, entrepreneurial environment Demonstrated ability to work well with others and build relationships across teams Excellent written and verbal communication skills with keen attention to detail Bachelor’s Degree and 3+ years of work experience or 5+ years’ work experience strongly preferred Salary & Benefits We are dedicated to you and your family's well-being! KIPP offers a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.

KIPP Bay Area Public Schools Redwood City, CA, USA Full-time

Nov 13, 2019

Operations Coordinator Featured

KIPP Bay Area Public Schools East Palo Alto, CA, USA Full-time

Nov 12, 2019

Uniform Support Services Director Featured

City Year’s Uniform Support Services function is responsible for ensuring 3000+ City Year AmeriCorps Members are outfitted, in their appropriate City Year branded uniform parts, aligned with the key events that are throughout their on-boarding experience and ensuring the uniform elements continue to enable AmeriCorps members to work effectively with students in schools, while expressing City Year’s value proposition and embodying City Year’s values and brand. The Director of Uniform Support Services delivers critical service functions that fulfill this commitment through partnering with our various vendors for quality product and inventory control, managing effective and efficient business processes improvements, as well as coaching and training 29 nationwide locations in the best practices for conducting the local elements of the fulfillment process. This position requires a positive and flexible approach to challenges, excellent cross-functional communication with proven collaboration skills, proven record of executing to results despite many different variables requiring partnership management, and strong ability to problem solve while staying focused on ensuring the AmeriCorps member needs are met throughout the process. Additionally, this role requires dedication to partnering with the national team to drive company efficiency and guarantee member satisfaction and on time distribution. What You will do: As the Director of City Year’s Uniform Support Services function, you will partner with 29 City Year locations and several national partners to provide 3000+ City Year AmeriCorps Members their service uniform and their signature red jacket signifying their year of service in time for their key experiences. Additionally, through these partnerships you will adjust to program offerings to ensure the uniform pieces are allowing our AmeriCorps members to work effectively with students in schools, while expressing City Year’s value proposition and embodying City Year’s values and brand. You will engage daily your creative problem solving, project management and customer service skills to maintain quality product, delivery timeliness, cost of produce and management of partner and local inventory. You will manage effective and efficient business processes improvements, as well as coach and train 29 location-based managers, nationwide, to develop and spread best practices for local inventory management, distribution and exchanges. You will maintain our contracts, design agreements, service levels agreements, service level deliverables, invoices, and credit processes. When needed, you will establish new relationships and collaborate with our national development team to support the partnership management elements of our national sponsors and will ensure that the cost of the uniform remains appropriate for the uniform we need. You will lead creative processes through f acilitating design processes with City Year’s and various vendors' marketing teams to maintain brand authenticity for all parties. Additionally, you will l iaison with the government relations team to ensure that City Year meets AmeriCorps branding requirements as defined in contracts while also maintaining the most efficient practices for City Year members. As the Director of a support service you will e stablish and maintain internal practices such as managing the service desk, feedback processes, training practices and systems and tools that leverage our current technology platforms, for the uniform forecasting, ordering, inventory management and fulfillment processes. You will develop and maintain an annual uniform services operating calendar providing insight into key activities enabling this functions success both as a support service, but also location related activities. You will manage and expand feedback practices for services and uniform functionality including but not limited to support service user advisory, wear tests, AmeriCorps Member feedback, service partner feedback etc. Who You are: You are positive amidst high-pressure situations and approach challenges and opportunities with flexibility, clear, timely and consistent communication and a consistent record of proven collaboration skills, delivering results despite different variables that require partnership, and have a clear ability to problem solve while staying focused on the experience of the customer. You have a knowledge of building systems – both technical and business systems to achieve efficiency and transparency of services. You have experience with project management and potentially experience with Agile project management. You have experience with customer service and training teams of people. You have st rong Microsoft office skills particularly in Excel and PowerPoint. Additional office tools a plus and have knowledge of Office 365 – Email, Teams, Groups, SharePoint, Skype, Zoom or another video communication platform. Over your past 5 or more years of experience you have led on key relationship management through development, management or other sources including ideally remote management. You have certifications or professional development in areas such as Change Management, Leadership, Project Management, Continuous Improvement, Business Process Efficiencies, or Customer Service Delivery. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.

City Year Remote (Boston, MA, USA) Full-Time Remote/Virtual

Oct 31, 2019

Operations Coordinator Featured

Motivation Race and educational inequity have been intertwined throughout our nation’s history. On May 17, 1954, in the Brown v. Board of Education ruling, the Supreme Court observed “… it is doubtful that any child may reasonably be expected to succeed in life if he is denied the opportunity of an education. Such an opportunity, where the state has undertaken to provide it, is a right which must be made available to all on equal terms.” However, oppression, inequity, and violence still obstruct the path to self-determination and a life full of choices for young people from historically marginalized identities. Promise54 was formed in fall 2017 by Xiomara Padamsee, Monisha Lozier, and team members from Bellwether Education Partners’ former Talent Advising practice to enable organizations to deliver on the promise implied in the Supreme Court’s ruling. We envision a day when organizations committed to educational equity have maximum impact because they have the right people excelling in the right roles, their teams reflect the communities served, their cultures are inclusive, and their internal structures are equitable. Promise54 helps adults to thrive so that they can do their best work for students. Organization With our vision and mission held closely, we are a small but strong and growing team of nearly 20 passionate and experienced consultants. We work to ensure our clients have the systems, culture, capacity and talent to cultivate diverse teams of leaders who can transform the lives of students. The focus of our partnerships balances investments in people and the organizational systems around them, spanning topics such as recruitment systems, competency modeling, diversity, equity and inclusion, compensation, performance management, change management, board development, management capacity building / leadership development, and more. We conduct all of our work with a particular focus on diversity, equity, and inclusion, based on our belief that creating a thriving, sustainable workplace for a diverse team will both generate greater impact for students as well as more durable relationships with the communities these organizations serve. Our aim is to shape the field’s understanding of what it means to build an organization where talent can truly thrive so that these organizations generate unprecedented results for children. In that spirit, we have committed to specific goals by 2023: first, we envision shifting the conversation with 1000 education organization leaders about the role of talent health in achieving strong outcomes with a focus on diversity, equity, and inclusion (DEI); second, we will support 100 organizations to material progress on diversifying their teams, increasing staff performance and strengthening retention without gaps by seniority or identity. Promise54 provides services to support these goals at three levels: to the education field, to organizations, and to teams and individuals. For the field, we conduct research, mine for insights, and disseminate widely to support leaders in their work to build thriving organizational environments with effective DEI practices to drive better outcomes in service of kids, families, and communities. Our research products include quantitative and qualitative reports such as 2017s Unrealized Impact and a set of deep and vulnerable case studies about to be released. For organizations, we focus on supporting and enhancing organizational effectiveness, inclusive culture, and equitable systems through tailored advising partnerships and cohort programs. Finally, for individuals, Promise54 focuses on supporting and developing leaders to thrive through 1:1 executive coaching, and cohort-based workshops and institutes. In service of this work, our team is committed to the following core values : Champion Justice : We acknowledge the impact of historical inequities and are committed to pursuing justice. We will do this by reshaping mindsets, behaviors, and structures one organization and one leader at a time, while examining ourselves in the process. We believe all young people, especially those of color and those growing up in low income communities, deserve to have adults acting boldly on their behalf – challenging the status quo, spotting and addressing inequities, sharing power and, perhaps most importantly, making room for silenced voices to be heard. Pursue Impact : We are committed to helping adults live out their fullest potential, so they can offer their very best to the young people they serve. This means we relentlessly pursue the best outcomes with our partners and, in the process, we always choose courage over comfort. We strive to consistently deliver excellent work and an unparalleled client experience to inspire effective action, advance equity, and help our partners realize their missions. Embrace Possibility : We approach our work/h with a sense of possibility, adaptability, and optimism. We invest time in new ideas, engage in thoughtful problem solving, and explore innovative ways to team with each other and partner with our clients. Be Well: We know that to do our best work, we must accept and support each other in all of our humanity. We have fun, laugh out loud, celebrate each other’s life milestones, and live unapologetically in our own skin. We practice flexibility related to where and how we get our work done, respecting each other’s professional preferences and life priorities. We carve out time to relax, recharge, and refuel individually and as a team. Be Humble: We don’t have all of the answers, so we listen closely to our colleagues, our partners, our schools, and our communities, as they tell us what’s working and what’s not. We embrace those who push our thinking while helping us make progress. This learning makes us and our work better. Promise54’s first two years of operations have been auspicious; client demand for our services exceeds our capacity, we have gained the support of several national funders, and we have high standards for how we operate internally. Specifically, we’re trying to build a radically human organization whose policies and practices support all of our team members to bring their full selves to work. But, like any relatively new organization, we are making critical internal operational decisions in real time while serving clients, developing our team, and building our brand. This combination of aspirations means we are juggling the different kinds of work we need to do for ourselves, and that for the field which, in turn, has revealed areas where we have room for improvement. Specifically: we don’t yet have all of our systems and structures in place; our website needs a refresh (and one is underway); we need to grow our team even further to serve the work we’re being asked to do in the field; and sometimes we achieve the elusive work/life balance we’re after, and other times we fail. Essentially, we are a work-in-progress Position Operations Coordinators at Promise54 play an integral, blended role that combines both operational and administrative contributions to the team and to client projects. Candidates must have experience that prepares them to assume the following responsibilities : Administrative Support Organizing calendars for up to four Leadership team members, including the efficient scheduling of internal and external meetings, often involving multiple stakeholders with limited availability; arranging extensive domestic travel; and preparing, reconciling and submitting expense reports Supporting Leadership team members’ business development efforts through data management within Salesforce and Google Drive Providing operational support for Promise54’s internal hiring efforts, including managing the application process and communicating with potential candidates; scheduling and coordinating interviews; maintaining Promise54’s internal candidate database and supporting the new hire onboarding process Event Planning & Coordination Helping with the planning and execution of team retreats and other in-person team building events, including but not limited to: developing event timeline and managing operational/logistical functions (i.e., mailings, contracts, menus, etc.) serving as the primary contact for and negotiating contracts with hotels/venues, caterers, vendors, etc.; coordinating ground transportation General Operations Support Providing operational support for client-facing projects and engagements, as needed Supporting the Chief Operating Officer and Operations Manager, as needed, on operations-related tasks Qualifications First and foremost, the Operations Coordinator must share Promise54’s conviction that organizations will best maximize their impact and truly thrive when their teams are diverse, their cultures are inclusive, and their practices model the equity they wish to see in the world. Further, we are a nimble and virtual organization by design, so that our teammates can work where they have built their lives. As such, Promise54 is a strong fit for professionals with a proven ability to work independently and virtually. In addition, the best candidates will have: At least 5 years of experience supporting senior managers and/or senior project management and confidence in high-level interactions with senior leadership; Strong organizational skills and attention to detail; Demonstrable experience creating systems for improved efficiency and effectiveness; The ability to deliver timely, relevant information in a clear and concise manner; Proven ability to work independently and virtually in a fast-paced environment, meet multiple concurrent deadlines, organize time and priorities and work well as a member of a team; The ability to learn quickly, be flexible, and take an optimistic approach to work; Strong communications skills; The ability to build and maintain relationships; A tested and high level of integrity, trust, and accountability; Sound discernment and judgment; Proficiency in Microsoft Office applications and, ideally, Salesforce; The ability and willingness to travel domestically ~10 times/year, for 1-3 day trips; and An Associate’s or Bachelor’s degree. Reporting Relationships The Operations Coordinator will report directly to Latricia Barksdale, Chief Operating Officer. Location As a virtual organization, Promise54 has systems in place to support excellent professionals wherever they are based. We currently have teammates in Atlanta, the Bay Area, Chicago, Denver, Los Angeles, New York City, Minneapolis, Pittsburgh, and the Washington DC area. Compensation Promise54 provides competitive compensation and an attractive benefits package including a bonus based on individual and organizational success, full health care coverage, and access to 401(k) accounts with a matching contribution policy. Start Date As soon as possible. To Apply The review of applications will begin immediately and will continue until the position(s) is filled, although submission by Monday, November 11th is strongly encouraged. Inquiries or applications ( consisting of a letter of interest and a current resume ) should be directed to Latricia Barksdale, Chief Operating Officer: [email protected] . Finally, Promise54 is deeply committed to providing equal opportunities. We serve diverse organizations, we are a diverse organization, and we are committed to non-discrimination. It is our policy to ensure that all individuals with whom we are in contact are treated equally without regard to age, color, ability, gender, marital status, national origin, religion, sexual orientation, expression, gender identity or veteran’s status. www.promise54.org

Promise54 Remote Full-Time Remote/Virtual

Oct 24, 2019

Regional Recruitment Manager Featured

The Regional Recruitment Manager, located in Denver, is responsible for creating a pipeline of qualified and diverse 18 - 25 year old applicants who will be successfully admitted to the City Year corps from an assigned portfolio of accounts within the region. As an exemplary relationship manager, this role inspires and grows relationships at the institutional level and at the regional / national level to attract applicants well - suited and well - prepared for City Year. As an engaging communicator, this individual coordinates and conducts recruitment visits and presentations, providing excellent customer service to leads and applicants, and serving as an ambassador of City Year values and culture. The Recruitment Manager reports to the Regional Recruitment Director who may be off - site. Job Description Recruitment Plan Implementation – Secure applications from primary and incubator accounts. Application goals are based on market, regional / national relations, and historical data. Develop and manage strategic partner accounts which may include college counselor associations and regional / local affiliates of national partnerships. Manage, Grow, and Develop Partnerships – Develop and implement a plan to build strong relationships with key stakeholders such as college career counselors, professors, and administrators, high school guidance counselors, and community leaders that produce a consistent and strong applicant pool from the portfolio. Develop and manage the portfolio and key strategic relationship with the goal of expanding the reach of the regional recruitment team. Model best - practice relationship building Develop Strong Internal Relationships – Build and manage relationships with home site corps, staff, and leadership to address the evolving needs of Recruitment in a local, regional, and national context. Work with regional leadership to facilitate solutions to challenges of competing priorities and ensure that individual site needs are met while achieving overall regional goals. Inform and implement the Senior AmeriCorps selections process, working closely with Impact Operations at home site. Recruitment Events and Activities – Plan and implement 2 - 4 external engagements per week. Develop, coordinate, and conduct presentations at identified colleges and / or high schools and community organizations including career fairs, targeted student groups and classes, and tabling. Create innovative approaches to reach target student populations including frequent travel and occasional evening / weekend work. Marketing Activities – Execute local marketing efforts on campuses and at adjacent locations; measurably raise awareness, familiarity, and understanding of applicant prospects on assigned campuses from portfolio of feeder schools. Build relationships within portfolio accounts that generate media opportunities. Maintain an active presence on social media to support organizational and team campaigns and support institutional relationships. Customer Focused Lead Management and Application Generation – Implement standard lead management process to identify and cultivate leads through targeted, customer - focused multi - channel (phone, web, in person) communication that ensures that leads are well informed about City Year and the AmeriCorps member experience. Engage and support qualified and high priority lead prospects through application submission. Performance Analysis and Strategy – In conjunction with team leadership, develop engagement strategies through use of historical data. Regularly compare activities to applicant and confirm yield and assess Return On Investment for campus activities. In conjunction with Regional Admissions team, use established AmeriCorps member profile to identify trends in successful applicants from portfolio schools. Use real - time data to report on progress and course correct recruitment activities and strategy as necessary. Regional Recruitment Team Growth and Development – Contribute to weekly calls with regional team to maintain connections and foster collaboration. Manage Talent – May manage at least 1 campus - based Recruitment Ambassador at top tier school partner to supplement campus engagement. Conduct regular check in calls and hold them accountable to marketing and activity goals. Contribute to team effort by accomplishing related results as needed. Qualifications 1 + year of experience in relationship development with institutions such as colleges, high schools, clubs, and community based organizations to meet organizational objectives. Highly energetic, charismatic approach to engaging diverse groups, particularly young adults. Strong written communication skills for internal and external audiences. Deliver strong and inspirational messages to large groups. Calendar management, event planning, and logistics experience. Experience working in a team environment. Analytical and problem solving skills, finding both short term and long term solutions. Exhibit a passion for City Year’s mission and values. Ability to travel frequently within the Region and occasionally, to multi - day events nationally Preferred Qualifications College degree or equivalent experience. Recruitment or service experience. Sales, customer service, or human relations experience. Volunteer, corporate, or academic recruitment experience. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.

City Year Denver, CO, USA Full-time

Oct 21, 2019

Charter School Finance Analyst Featured

EdOps specializes in the finance, student data and operations work of leading schools. Our mission is to minimize the financial, operational, and compliance demands of running a school and to support education leaders with data-driven insights to improve student outcomes. Our range of services includes finance & accounting, grants management, student data analytics & management, human resources, strategic consulting, and facilities finance support. With a rapidly growing team of 60+ education professionals around the country, EdOps works with a range of schools and networks in multiple states to ensure operational excellence in support of student achievement. We are quickly growing and always hiring! Applications are reviewed on a rolling basis, and start dates are flexible. To apply, please send resume and cover letter to [email protected] We are looking for a mission-driven and business-oriented individual who excels at working with clients in diverse organizations. The position is ideal for an individual looking to apply business, analytical, and accounting skills in a growing company working to improve public education. The charter school finance analyst position is ideal for an individual looking to apply business, analytical, and finance/accounting skills to the social sector. Key Responsibilities: Support all financial aspects of several schools, including accounts payable, payroll, grants administration, and financial compliance Collaborate with EdOps finance specialists to maintain accounting books and produce monthly financial statements and accompanying Board presentations Support finance specialists with the preparation of materials during schools’ annual financial audits and 990 filings, and respond to auditor requests Analyze, model, and solve problems on a wide range of business issues Liaise with school staff as necessary Qualifications: Bachelor’s degree from a four-year college or university Previous work experience in a related field (finance, accounting, or K-12 education) is appreciated. Applicants with significant related work experience but without a Bachelor’s degree will also be considered. Knowledge of MS Excel (familiarity with accounting software a plus) Strong client communication and interpersonal skills Commitment to education and knowledge of charter schools a major plus Ability to occasionally travel within D.C. Start date is flexible. Please send resume + cover letter to [email protected] EdOps is an Equal Opportunity Employer.

EdOps Washington, DC, USA Full-time

Oct 21, 2019

Charter School Finance Specialist Featured

EdOps specializes in the finance, student data and operations work of leading schools. Our mission is to minimize the financial, operational, and compliance demands of running a school and to support education leaders with data-driven insights to improve student outcomes. Our range of services includes finance & accounting, grants management, student data analytics & management, human resources, strategic consulting, and facilities finance support. With a rapidly growing team of 60+ education professionals around the country, EdOps works with a range of schools and networks in multiple states to ensure operational excellence in support of student achievement. We are quickly growing and always hiring! Applications are reviewed on a rolling basis, and start dates are flexible. To apply, please send resume and cover letter to [email protected] We are looking for a mission-driven and business-oriented individual who excels at working with clients in diverse organizations. The position is ideal for an individual looking to apply business, analytical, and accounting skills in a growing company working to improve public education. The charter school finance specialist position is ideal for an individual looking to apply business, analytical, and finance/accounting skills to the social sector. Key Responsibilities: Serve as an outsourced CFO for a portfolio of charter schools, advising these schools’ leaders and Boards on matters pertaining to financial and operational policies, strategic decisions, and long-term financial planning Oversee all financial aspects of the schools, including accounts payable, payroll, grants administration, and financial compliance Maintain accounting books and prepare monthly financial statements and accompanying Board presentations Lead the annual budgeting process in partnership with school leadership Serve as schools’ primary contact during annual financial audits and 990 preparation Analyze, model, and solve problems on a wide range of business issues Liaise with the schools’ Boards, the state education authority (SEA), and the charter authorizer as needed Qualifications: MBA, MPP, MPA, CMA or other advanced degree with analytical focus At least 2 years of work experience, preferably in a related field (finance, accounting, or K-12 education); additional work experience may be substituted for an advanced degree in some cases. We welcome former teachers seeking to transition into an operations role. Strong MS Excel skills and financial modeling experience (familiarity with accounting software a plus) Exceptional quantitative analysis, strategic thinking, and problem-solving skills Strong client communication and interpersonal skills Commitment to education and knowledge of charter schools a major plus Ability to occasionally travel within region and work non-standard hours to attend evening board meetings Start date is flexible. Please send resume + cover letter to [email protected] EdOps is an Equal Opportunity Employer.

EdOps New Orleans, LA, USA Full-time

Oct 21, 2019

Charter School Finance Specialist Featured

EdOps specializes in the finance, student data and operations work of leading schools. Our mission is to minimize the financial, operational, and compliance demands of running a school and to support education leaders with data-driven insights to improve student outcomes. Our range of services includes finance & accounting, grants management, student data analytics & management, human resources, strategic consulting, and facilities finance support. With a rapidly growing team of 60+ education professionals around the country, EdOps works with a range of schools and networks in multiple states to ensure operational excellence in support of student achievement. We are quickly growing and always hiring! Applications are reviewed on a rolling basis, and start dates are flexible. To apply, please send resume and cover letter to [email protected] We are looking for a mission-driven and business-oriented individual who excels at working with clients in diverse organizations. The position is ideal for an individual looking to apply business, analytical, and accounting skills in a growing company working to improve public education. The charter school finance specialist position is ideal for an individual looking to apply business, analytical, and finance/accounting skills to the social sector. Key Responsibilities: Serve as an outsourced CFO for a portfolio of charter schools, advising these schools’ leaders and Boards on matters pertaining to financial and operational policies, strategic decisions, and long-term financial planning Oversee all financial aspects of the schools, including accounts payable, payroll, grants administration, and financial compliance Maintain accounting books and prepare monthly financial statements and accompanying Board presentations Lead the annual budgeting process in partnership with school leadership Serve as schools’ primary contact during annual financial audits and 990 preparation Analyze, model, and solve problems on a wide range of business issues Liaise with the schools’ Boards, the state education authority (SEA), and the charter authorizer as needed Qualifications: MBA, MPP, MPA, CMA or other advanced degree with analytical focus At least 2 years of work experience, preferably in a related field (finance, accounting, or K-12 education); additional work experience may be substituted for an advanced degree in some cases. We welcome former teachers seeking to transition into an operations role. Strong MS Excel skills and financial modeling experience (familiarity with accounting software a plus) Exceptional quantitative analysis, strategic thinking, and problem-solving skills Strong client communication and interpersonal skills Commitment to education and knowledge of charter schools a major plus Ability to occasionally travel within D.C. and work non-standard hours to attend evening board meetings Start date is flexible. Please send resume + cover letter to [email protected] EdOps is an Equal Opportunity Employer.

EdOps Washington, DC, USA Full-time

Oct 21, 2019

Charter School Finance Specialist Featured

EdOps specializes in the finance, student data and operations work of leading schools. Our mission is to minimize the financial, operational, and compliance demands of running a school and to support education leaders with data-driven insights to improve student outcomes. Our range of services includes finance & accounting, grants management, student data analytics & management, human resources, strategic consulting, and facilities finance support. With a rapidly growing team of 60+ education professionals around the country, EdOps works with a range of schools and networks in multiple states to ensure operational excellence in support of student achievement. We are quickly growing and always hiring! Applications are reviewed on a rolling basis, and start dates are flexible. To apply, please send resume and cover letter to [email protected] We are looking for a mission-driven and business-oriented individual who excels at working with clients in diverse organizations. The position is ideal for an individual looking to apply business, analytical, and accounting skills in a growing company working to improve public education. The charter school finance specialist position is ideal for an individual looking to apply business, analytical, and finance/accounting skills to the social sector. Key Responsibilities: Serve as an outsourced CFO for a portfolio of charter schools, advising these schools’ leaders and Boards on matters pertaining to financial and operational policies, strategic decisions, and long-term financial planning Oversee all financial aspects of the schools, including accounts payable, payroll, grants administration, and financial compliance Maintain accounting books and prepare monthly financial statements and accompanying Board presentations Lead the annual budgeting process in partnership with school leadership Serve as schools’ primary contact during annual financial audits and 990 preparation Analyze, model, and solve problems on a wide range of business issues Liaise with the schools’ Boards, the state education authority (SEA), and the charter authorizer as needed Qualifications: MBA, MPP, MPA, CMA or other advanced degree with analytical focus At least 2 years of work experience, preferably in a related field (finance, accounting, or K-12 education); additional work experience may be substituted for an advanced degree in some cases. We welcome former teachers seeking to transition into an operations role. Strong MS Excel skills and financial modeling experience (familiarity with accounting software a plus) Exceptional quantitative analysis, strategic thinking, and problem-solving skills Strong client communication and interpersonal skills Commitment to education and knowledge of charter schools a major plus Ability to occasionally travel within region and work non-standard hours to attend evening board meetings Start date is flexible. Please send resume + cover letter to [email protected] EdOps is an Equal Opportunity Employer.

EdOps Kansas City, MO, USA Full-time

Oct 21, 2019

Charter School Finance Specialist Featured

EdOps specializes in the finance, student data and operations work of leading schools. Our mission is to minimize the financial, operational, and compliance demands of running a school and to support education leaders with data-driven insights to improve student outcomes. Our range of services includes finance & accounting, grants management, student data analytics & management, human resources, strategic consulting, and facilities finance support. With a rapidly growing team of 60+ education professionals around the country, EdOps works with a range of schools and networks in multiple states to ensure operational excellence in support of student achievement. We are quickly growing and always hiring! Applications are reviewed on a rolling basis, and start dates are flexible. To apply, please send resume and cover letter to [email protected] We are looking for a mission-driven and business-oriented individual who excels at working with clients in diverse organizations. The position is ideal for an individual looking to apply business, analytical, and accounting skills in a growing company working to improve public education. The charter school finance specialist position is ideal for an individual looking to apply business, analytical, and finance/accounting skills to the social sector. Key Responsibilities: Serve as an outsourced CFO for a portfolio of charter schools, advising these schools’ leaders and Boards on matters pertaining to financial and operational policies, strategic decisions, and long-term financial planning Oversee all financial aspects of the schools, including accounts payable, payroll, grants administration, and financial compliance Maintain accounting books and prepare monthly financial statements and accompanying Board presentations Lead the annual budgeting process in partnership with school leadership Serve as schools’ primary contact during annual financial audits and 990 preparation Analyze, model, and solve problems on a wide range of business issues Liaise with the schools’ Boards, the state education authority (SEA), and the charter authorizer as needed Qualifications: MBA, MPP, MPA, CMA or other advanced degree with analytical focus At least 2 years of work experience, preferably in a related field (finance, accounting, or K-12 education); additional work experience may be substituted for an advanced degree in some cases. We welcome former teachers seeking to transition into an operations role. Strong MS Excel skills and financial modeling experience (familiarity with accounting software a plus) Exceptional quantitative analysis, strategic thinking, and problem-solving skills Strong client communication and interpersonal skills Commitment to education and knowledge of charter schools a major plus Ability to occasionally travel within region and work non-standard hours to attend evening board meetings Start date is flexible. Please send resume + cover letter to [email protected] EdOps is an Equal Opportunity Employer.

EdOps Detroit, MI, USA Full-time

Oct 14, 2019

People and Operations Coordinator Featured

As a member of the People & Operations team, the People Operations Coordinator will play a critical role ensuring staff and corps have the necessary tools, resources, and support to drive student impact and operational excellence. Reporting directly to the People & Operations Director, the People Operations Coordinator will play a key role in staff hiring, onboarding, and human resources administration. S/he will support building, developing and retaining a diverse, engaged, and high-functioning staff. S/he will be responsible for site operations to optimize, integrate and align people processes with department and site wide initiatives City Year values and continuously works to build an equitable and inclusive culture where diverse people feel they belong. This position is ideal for someone interested in building skills in human resources and learning about running a successful high impact non-profit. The ideal candidate is a creative problem solver and strategic thinker with a passion for relationship development. Job Description Hiring & Onboarding Lead hiring process for open coordinator level staff positions; reviewing resumes, conducting screenings, and providing resources support, and guidance to hiring managers Support hiring coordination and execution for all open position, including scheduling interviews, preparing interview materials, and maintaining candidate files Coordinate new onboarding logistics including ensuring all new staff have all necessary materials, information and support to start strong Partner with the People & Operations Director and site hiring managers to design and implement strong new hire onboarding experience Train and support staff with understanding and navigating CY benefits and organizational resources Coordinate staff background and compliance checks within all CY & federal timeline requirement Maintain database of all hiring materials Staff Engagement & Development Support Curate monthly email and maintain an internal website of professional development resources and opportunities Manage professional development partnerships and subscriptions Manage oversight of staff professional development funds including purchasing and tracking expenses Lead community building program connecting staff to field work in schools Lead cross-departmental staff community building committee Coordinate staff meetings and retreats logistics (including catering and setup) In partnership with Headquarters staff, coordinate annual online respect in the workplace training launch and progress monitoring for staff and corps Support implementation and analysis of staff surveys to support staff engagement and strong site practices Plan events and activities to celebrate and appreciate staff members, including holiday gatherings, celebrations, and seasonal initiatives Site Information Maintain site information tools (listservs, phone lists, emergency contact info, site calendar, etc.) Build and maintain City Year’s content management system to ensure effective collaboration and information sharing: Update system with timely and relevant information Organize and maintain updated site files Update and manage permissions Support ongoing site training and development Oversee updating and maintenance of internal photo directory Site Operations Oversee front desk during business hours, including fielding general calls and voicemails to office. Support site use of City Year human resources system, workday, including training staff Coordinate office space use; manage conference room calendars and coordinate guest reservations Maintain and improve operational processes and procedures to sure the site runs smoothly and efficiently including ensuring staff are fully trained and comply Coordinate staff and corps travel needs Support supply ordering in a timely manner to ensure staff have the materials they need to be successful Support management of office space to ensure consistent organization and cleanliness Serve on the corps onboarding committee, including supporting uniform distribution Support other department functions as needed Partner with CYLA departments and staff through confirmed corps and stakeholder engagement, event and service day participation and cross-departmental committees as needed to ensure site-wide goals are met Qualifications: 1-2 years relevant experience in non-profit, human resources, operations, education or related fields City Year/AmeriCorps experience preferred Strong attention to detail with a focus on results and process Exceptional organization and project management skills Excellent customer service skills; able to balance own projects against the needs of others Savvy with and interest in technology Strong track record of learning new technology systems and tools quickly Able to work effectively under pressure, handle competing priorities and respond to short deadlines with a team and independently Sets high expectations for self and others with a positive can-do attitude Proficiency in Microsoft Office Suite; experience with Workday or SharePoint a plus Experience with and commitment to community service, national service and/or the development of young people as leaders Additional Qualities Needed: In order to succeed in this role, an applicant must have the following competencies: Desire to Learn: City Year has a unique service model and organizational culture. Successful applicants have strong experience and a track record of success in the above areas, but must be willing and eager to continue to learn as well as be self-aware of their areas for continued professional growth and development. Communication: Conveys thoughts clearly and concisely. Is able to make operational and technical information clear and approachable. Listens well and asks good questions. Communicates well verbally and in writing, tailoring communication for the audience and situation. Executes to Results : Holds self-accountable, sets high expectations for self and others with a positive can-do attitude. Acknowledges and corrects mistakes. Tracks and communicates progress, including potential delays in a timely manner. Is proactive in addressing issues with appropriate level of urgency and in finding new ways of providing support. Problem Solving and Resilience: Successful applicants are tenacious and flexible in the face of challenges. They l ook beyond the obvious and don’t stop at the first barrier. They identify the information needed to solve a problem, link decisions to potential consequences and know when to escalate or seek guidance. Relationship Development: Approachable and friendly. Actively seeks feedback and to understand others perspectives, interests and concerns. Adapts approaches to different people and situations. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.

City Year Los Angeles, CA, USA Full-time

Oct 09, 2019

Development Operations Manager Featured

City Year Miami is seeking a talented Development Operations Manager, reporting to the Managing Director of Development, to assist with the day – to – day operations of the Development Department. This is the perfect position for a high - energy, detail - oriented self-starter who thrives in a fast - paced environment and wants the challenge – and the many personal rewards – of working in a highly entrepreneurial, mission - driven organization. Job Description Database management and communication Manage contacts and fundraising databases: Ensure daily / weekly updating of interactions in Salesforce, as well as input new individuals and organizations in to Salesforce and into contact list. Ensure accuracy of all data on a weekly basis Management of our social media platforms and lead on marketing communications External events and initiatives Attend and help mobilize the site for events like Opening Day, Breaking Break, Luncheons, Graduation, and other site - wide designated events. Participate in City Year Miami portfolio groups on topics of interest. Plans, leads, and executes MLK service days and Annual Gala Supports the event initiatives and responsibilities by completing special projects throughout the year in External Affairs. Qualifications Excellent command of the English language. Bachelor’s degree and 2-3 years of relevant experience. Extremely organized and superb attention to detail. Exceptionally strong writing skills, emphasis on quick, succinct, well - written, grammatically correct. Experience working in teams or leading teams to achieve common goals. Willingness to take on new challenges, pursue self - development and self - directed learning. Strong speaking skills; professional demeanor in communicating in person, email, or over the phone. Excellent interpersonal skills and demonstrated active listening skills. Passion for providing support for senior leadership. Positive can - do attitude. Professional work ethic and ability to manage information and confidentiality. A demonstrated ability to work independently, meet concurrent deadlines, organize time and priorities, an d work well as a dedicated member of a team. Proficient of all Microsoft Office applications, especially Outlook, Word, Excel, and PowerPoint. Strong connection to City Year’s Values and Mission. Proficiency in Salesforce or similar Customer Relationship Management system is a plus. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.

City Year Miami, FL, USA Full-time

Oct 04, 2019

Manager - Engineering & Operations - 21st Century Featured

$74,550 - $85,050 yearly

Job Summary The Maryland State Legislature has approved an ambitious capital improvement plan and a 4 - member Memorandum of Understanding (MOU) for Baltimore City Public Schools to overhaul its school facilities over the next ten years. The Manager – Engineering and Operations will ensure construction projects are built in accordance with the State Uniform Building Code, DOE approved plans and specifications and City Schools’ design and construction standards. Incumbent to ensure that quality standards are established and enforced during construction and is required to prepare reports concerning on planned or current projects. Manager to ensure that architectural and engineering plans and specifications meet Maryland, Department of Education Rules and Regulations. Be certified Uniform Building Code Inspector (UBCI), and perform the required functions of a Uniform Building Code Inspector. Essential Functions Works with the Director of Design, and Senior Project Managers to review the educational facilities design specs; participate in the design process to ensure reviews of architectural, engineering, construction plans, and specs meet technical sufficiency; and oversee third parties contracted for the construction of projects under the 21st Century Buildings Plan. Works with a diverse team of inspectors including City Schools team members providing ongoing reviews on projects under construction. Inspects and/or supervises the inspection of school facilities and installation at least weekly with a focus on electrical, to ensure compliance with local, state (SREF – MD State Board of Education Administration Rules), federal regulations and School Board policies. Advises and consults with third party project managers, facilities and maintenance personnel and others regarding reviewing, approving and/or identifying corrective measures needed to bring facilities up to accepted standards. Prepares and maintains operational and inspection records and reports. Reviews and interprets construction related documents. Travels frequently to schools and work sites in the 21st Century portfolio, as required. Desired Qualifications Bachelor’s Degree in related field. Degree must be from an accredited college or institution. A Master Electrician License from the State of Maryland strongly preferred. Minimum of five years’ experience in commercial, healthcare or school construction with a knowledge of maintenance, operations procedures and construction specializing in review of electrical systems. Uniform Building Code Inspector certification attained within one year of employment or as soon as the Department of Education can schedule testing. Work performed at the Journeyman Electrician level.

Baltimore City Public Schools Baltimore City Public Schools District office, 200 East North Avenue, Baltimore, MD, USA Full-time

Oct 04, 2019

Senior Project Manager - 21st Century Buildings Featured

$94,500 - $107,100 yearly

Baltimore City Public Schools Baltimore City Public Schools District office, 200 East North Avenue, Baltimore, MD, USA Full-time

Oct 03, 2019

Site Operations Manager Featured

As a member of the People & Operations team, the Site Operations Manager will play a critical role ensuring staff and corps have the necessary tools and resources to drive student impact and operational excellence. Reporting directly to the People & Operations Director, the Site Operations Manager is responsible for the day-to-day site operations including providing top-notch customer service as well as establish managing IT and operational systems to ensure site-wide goals are met. S/he will be responsible for tracking all expenses in a timely and accurate manner to ensure optimal use of resources that CYLA comes in at or under budget. This position plays a critical role in ensuring our site is effective and intentional by planning ahead, anticipating challenges, coordinating resources, and supporting site development, which is central to CYLA’s strategic plan for increased impact in schools. The ideal candidate is a creative problem solver and strategic thinker with a passion for relationship development. City Year values and continuously works to build an equitable and inclusive culture where diverse people feel they belong. Job Description Site Operations Manage relationship with building management to proactively address issues in a timely manner. Manage supply ordering in a timely manner to ensure staff have the materials they need to be successful Coordinate office space use; manage conference room calendars and coordinate guest reservations Maintain and improve operational processes and procedures to sure the site runs smoothly and efficiently including ensuring staff are fully trained and comply Manage policies and procedures of office space to ensure consistent organization and cleanliness Manage office vendor services & relationships Support office emergency preparedness Coordinate staff and corps travel needs Site Information Technology Serve as an Information Technology Services (ITS) site point, working closely with Headquarters’ ITS department to ensure that staff and corps are properly equipped to deliver high-quality service Manage distribution, repair, and maintenance of all technology and equipment; Maintain accurate records Manage staff and AmeriCorps Member account setup Troubleshoot issues as they arise (computers, accounts, printers, fax machines, desk phones, cell phones, building fobs, keys, projectors and A/V needs) Support maintaining City Year’s content management system to ensure effective collaboration and information sharing: Update system with timely and relevant information Organize and maintain updated site files Update and manage permissions Support ongoing site training and development Budget & Finance Management: Account for 100% of CYLA’s purchases and expenses Review expense ledgers monthly and reconcile any errors Assist with annual site budget planning process and prepare monthly budget updates Prepare and monitor school and group level budgets to ensure program staff have information necessary to meet programmatic needs Manage all supplier requests and submit all site invoices for payment Monitor significant and time sensitive invoices to ensure timely payment Review all site reimbursements and recurring invoices for accuracy Manage site purchase cards including coding and submission of all spending documentation Coordinate site contracts submission and approval process Liaise with headquarters finance department to ensure CYLA financial requests are met Ensure staff are fully trained and comply with all financial policies & procedures Additional Site Support: Support operations of CYLA site to ensure staff have the information, materials and supplies necessary to provide excellent service Support corps onboarding, uniform distribution and other department functions as needed Partner with CYLA departments and staff through confirmed corps and stakeholder engagement, event and service day participation and cross-departmental committees as needed to ensure site-wide goals are met Qualifications: 2+ years relevant experience in non-profit, operations, finance, IT, education or related fields City Year/AmeriCorps experience preferred Strong attention to detail with a focus on results and process Exceptional organization and project management skills Savvy with and interest in technology Strong track record of learning new technology systems and tools quickly Able to work effectively under pressure, handle competing priorities and respond to short deadlines with a team and independently Excellent customer service skills; able to balance own projects against the needs of others Sets high expectations for self and others with a positive can-do attitude Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with SharePoint a plus Experience with and commitment to community service, national service and/or the development of young people as leaders. Additional Qualities Needed: In order to succeed in this role, an applicant must have the following competencies: Desire to Learn: City Year has a unique service model and organizational culture. Successful applicants have strong experience and a track record of success in the above areas, but must be willing and eager to continue to learn as well as be self-aware of their areas for continued professional growth and development. Communication: Conveys thoughts clearly and concisely. Is able to make operational and technical information clear and approachable. Listens well and asks good questions. Communicates well verbally and in writing, tailoring communication for the audience and situation. Executes to Results : Holds self-accountable, sets high expectations for self and others with a positive can-do attitude. Acknowledges and corrects mistakes. Tracks and communicates progress, including potential delays in a timely manner. Is proactive in addressing issues with appropriate level of urgency and in finding new ways of providing support. Problem Solving and Resilience: Successful applicants are tenacious and flexible in the face of challenges. They l ook beyond the obvious and don’t stop at the first barrier. They identify the information needed to solve a problem, link decisions to potential consequences and know when to escalate or seek guidance. Relationship Development: Approachable and friendly. Actively seeks feedback and to understand others perspectives, interests and concerns. Adapts approaches to different people and situations. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.

City Year Los Angeles, CA, USA Full-time

Sep 30, 2019

Corps Operations Coordinator Featured

As a member of the HR & Operations team the Corps Operations Coordinator will help ensure that the CYLA corps and staff have all the materials, information and support they need to effectively do their jobs. Reporting to the HR & Operations Director, the Corps Operations Coordinator will provide top-notch customer service to the staff and corps and establish efficient operational systems in the areas of corps administration, uniform management, office operations, and HR to ensure site needs and goals are met. This position plays a critical role in ensuring effective use of resources, and a well-equipped staff which is central to CYLA’s strategic planning and increased impact in schools. This position is ideal for someone interested in learning about running a successful high impact non-profit. The ideal candidate is a creative problem solver and strategic thinker with a passion for relationship development. City Year values and continuously works to build an equitable and inclusive culture where diverse people feel they belong. Responsibilities Corps Member Administration and Support Support corps member onboarding planning and execution, serving as the operations lead on the Corps Onboarding cross departmental committee Ensure corps members are well informed about CYLA operational procedures and serve as the primary point of contact for related questions Send weekly Operations Corner, and bi-weekly Senior Corps training and communication newsletters Manage CYLA Help Desk by assigning cases and responding within 48 hrs to support requests. Manage Metro transit pass account including placing orders, replacements, cancellations, and annual contract renewal Assist with logistics and procuring space for corps events and gatherings Visit schools to provide operational support to corps and staff Uniform Management Serve as the site’s uniform manager, working closely with Headquarters and our uniform vendor Aramark to ensure that staff and corps are equipped with all uniform parts Manage the distribution and exchange process for the site, including name tags, and ID Badges Manage all uniform inquiries and maintain a well-organized inventory of uniform parts Site Operations Manage after-hours calendar, corps and staff training calendars, and compliance to policy. Support updating our City Year content management system, cyconnect, and site calendars with timely and relevant information. Support training and development of AmeriCorps Member who design and manage school team content management websites Coordinate front desk coverage during business hours, including fielding general calls Support van management and IT equipment check out process to ensure equitable use across the site Support site technology distribution and troubleshooting Human Resources and Special Projects Serve as a point of contact for AmeriCorps members around benefits, including payroll and health benefits. Coordinate internship recruitment & hiring program Support other HR & Operations department functions as needed. Partner with CYLA departments and staff through stakeholder engagement, event and service day participation and cross-departmental committees as needed to ensure site-wide goals are met. Qualifications: 2+ years relevant experience in non-profit, operations, education or related fields City Year/AmeriCorps experience preferred Strong attention to detail with a focus on results and process Exceptional organization and project management skills Able to work effectively under pressure, handle competing priorities and respond to short deadlines with a team and independently Holds self-accountable, sets high expectations for self and others with a positive can-do attitude Proven interpersonal skills with an ability to build capacity in peers Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with SharePoint a plus Thrives in diverse, youthful, high energy, entrepreneurial environment Experience with and commitment to community service, national service and/or the development of young people as leaders Additional Qualities Needed: In order to succeed in this role, an applicant must have the following competencies: Desire to Learn: City Year has a unique service model and organizational culture. Successful applicants have strong experience and a track record of success in the above areas but must be willing and eager to continue to learn as well as be self-aware of their areas for continued professional growth and development. Communication: Conveys thoughts clearly and concisely. Is able to make operational information clear and approachable. Listens well and asks good questions. Communicates well verbally and in writing, tailoring communication for the audience and situation. Executes to Results: Holds self-accountable, sets high expectations for self and others with a positive can-do attitude. Acknowledges and corrects mistakes. Tracks and communicates progress, including potential delays in a timely manner. Is proactive in addressing issues with appropriate level of urgency and in finding new ways of providing support. Problem Solving and Resilience: Successful applicants are tenacious and flexible in the face of challenges. They look beyond the obvious and don’t stop at the first barrier. They identify the information needed to solve a problem, link decisions to potential consequences and know when to escalate or seek guidance. Relationship Development : Approachable and friendly. Actively seeks feedback and to understand others perspectives, interests and concerns. Adapts approaches to different people and situations. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.

City Year Los Angeles, CA, USA Full-time

Sep 30, 2019

Site Operations Coordinator Featured

City Year Denver is seeking a dynamic, creative, and detail-oriented Site Operations Coordinator who will create processes to support the efficiency of the site and work in collaboration with the entire City Year staff. Reporting directly to the People & Site Operations Director, the Site Operations Coordinator is responsible for day-to-day office operations activities including, building management and vendor relations, office equipment and asset management, budget and expense tracking, accounts payable and receivable processing. The Site Operations Coordinator also serves as site liaison to City Year Headquarters and leads site-based AmeriCorps member support efforts in uniform management, local transportation, relocation benefits, and pantry. Working with the People & Site Operations Director, the Site Operations Coordinator will help plan site events like Opening Day, Principal Summit, and Graduation. The Site Operations Coordinator will help maintain an accurate and robust donor database, ensure all funds coming in are processed accurately and in a timely manner, and donors are acknowledged for their gifts. Additionally, this role will help support two large-scale fundraising events including annual Women's Leadership Breakfast and Ripples of Hope Business Luncheon. Activities may include registration support, set-up, production of needed collateral or materials and other activities to ensure a successful event. Finally, the Site Operations Coordinator will assist the Executive Director with communication and scheduling with external partners, including the Board of Directors and major donors. Additional special projects from the Executive Director will be assigned as needed. Responsibilities: The Site Operations Coordinator will provide cross-functional support across City Year Denver’s various departments and will ensure operational tasks are handled quickly and efficiently to keep the site running smoothly. Financial Management: Weekly processing of all accounts payable, travel, and cash management requests for the site while maintaining accurate documentation. Track expenses and monitor department budget. Timely submission of all financial documentation to Headquarters. System Management: Regularly create, lead, and assess systems for effectiveness for corps support projects including uniform management, RTD bus passes, relocation benefits, and needs-based pantry Assist in development operations including database management, donor acknowledgment, and gift processing Navigate CY systems, including SharePoint, Workday, and Salesforce Relationship Management & Support: Cultivate strong relationships with all stakeholders (internal and external to City Year) through efficient and consistent communication, solution-based thinking, and execution of tasks. Assist Executive Director in scheduling meeting with new and established partnerships as well as City Year Board of Directors Maintain good relationships with all vendors and property management company Support Executive Director and People & Site Operations Director in organizing and executing Board of Directors meetings, All-Staff meetings, and retreats Facilities & Resource Management: Lead efforts to management office space so it positively reflects our brand and individuals take pride in maintaining and using the space. Maintain good operations of all office equipment and complete weekly office supply orders. Host and organize any external group events hosted here at the Denver Site. Staff front desk. Provide phone coverage of the main phone line. Respond to staff and property management company needs as they pertain to office management. Event Planning & Logistics : Provide event support to the People & Site Operations Director for site events, including Opening Day, Principal Summit and Graduation. Provide event support to the Development Team in preparation for large-scale events including the Ripples of Hope Business Luncheon and Women's Leadership Breakfast. Support Collaborative Site Priorities: Participate and contribute to building the culture and impact of City Year Denver through cross-departmental efforts Qualifications: Associates Degree, Bachelor’s Degree or equivalent work experience Strong interpersonal and communication skills, both written and verbal Excellent organizational skills and acute attention to detail and accuracy Willingness to work under pressure and find creative solutions to problems Ability to multi-task and prioritize requests from multiple members of the team Demonstrated ability to work with individuals with diverse backgrounds, interests, and skills Skills in the Excel, Microsoft Suite, and/or Salesforce a plus Required to work out of the Denver site Ability to work some weekend and evening events as needed Strong connection to City Year’s mission and the national service movement AmeriCorps/City Year alumni are encouraged to apply Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.

City Year Denver, CO, USA Full-time

Sep 23, 2019

Corps Operations Coordinator Featured

As a member of the HR & Operations team the Corps Operations Coordinator will help ensure that the CYLA corps and staff have all the materials, information and support they need to effectively do their jobs. Reporting to the HR & Operations Director, the Corps Operations Coordinator will provide top-notch customer service to the staff and corps and establish efficient operational systems in the areas of corps administration, uniform management, office operations, and HR to ensure site needs and goals are met. This position plays a critical role in ensuring effective use of resources, and a well-equipped staff which is central to CYLA’s strategic planning and increased impact in schools. This position is ideal for someone interested in learning about running a successful high impact non-profit. The ideal candidate is a creative problem solver and strategic thinker with a passion for relationship development. City Year values and continuously works to build an equitable and inclusive culture where diverse people feel they belong. Corps Member Administration and Support Support corps member onboarding planning and execution, serving as the operations lead on the Corps Onboarding cross departmental committee Ensure corps members are well informed about CYLA operational procedures and serve as the primary point of contact for related questions Send weekly Operations Corner, and bi-weekly Senior Corps training and communication newsletters Manage CYLA Help Desk by assigning cases and responding within 48 hrs to support requests. Manage Metro transit pass account including placing orders, replacements, cancellations, and annual contract renewal Assist with logistics and procuring space for corps events and gatherings Visit schools to provide operational support to corps and staff Uniform Management Serve as the site’s uniform manager, working closely with Headquarters and our uniform vendor Aramark to ensure that staff and corps are equipped with all uniform parts Manage the distribution and exchange process for the site, including name tags, and ID Badges Manage all uniform inquiries and maintain a well-organized inventory of uniform parts Site Operations Manage after-hours calendar, corps and staff training calendars, and compliance to policy. Support updating our City Year content management system, cyconnect, and site calendars with timely and relevant information. Support training and development of AmeriCorps Member who design and manage school team content management websites Coordinate front desk coverage during business hours, including fielding general calls Support van management and IT equipment check out process to ensure equitable use across the site Support site technology distribution and troubleshooting Human Resources and Special Projects Serve as a point of contact for AmeriCorps members around benefits, including payroll and health benefits. Coordinate internship recruitment & hiring program Support other HR & Operations department functions as needed. Partner with CYLA departments and staff through stakeholder engagement, event and service day participation and cross-departmental committees as needed to ensure site-wide goals are met. Qualifications: 2+ years relevant experience in non-profit, operations, education or related fields City Year/AmeriCorps experience preferred Strong attention to detail with a focus on results and process Exceptional organization and project management skills Able to work effectively under pressure, handle competing priorities and respond to short deadlines with a team and independently Holds self-accountable, sets high expectations for self and others with a positive can-do attitude Proven interpersonal skills with an ability to build capacity in peers Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with SharePoint a plus Thrives in diverse, youthful, high energy, entrepreneurial environment Experience with and commitment to community service, national service and/or the development of young people as leaders Additional Qualities Needed: In order to succeed in this role, an applicant must have the following competencies: Desire to Learn: City Year has a unique service model and organizational culture. Successful applicants have strong experience and a track record of success in the above areas but must be willing and eager to continue to learn as well as be self-aware of their areas for continued professional growth and development. Communication: Conveys thoughts clearly and concisely. Is able to make operational information clear and approachable. Listens well and asks good questions. Communicates well verbally and in writing, tailoring communication for the audience and situation. Executes to Results: Holds self-accountable, sets high expectations for self and others with a positive can-do attitude. Acknowledges and corrects mistakes. Tracks and communicates progress, including potential delays in a timely manner. Is proactive in addressing issues with appropriate level of urgency and in finding new ways of providing support. Problem Solving and Resilience: Successful applicants are tenacious and flexible in the face of challenges. They look beyond the obvious and don’t stop at the first barrier. They identify the information needed to solve a problem, link decisions to potential consequences and know when to escalate or seek guidance. Relationship Development : Approachable and friendly. Actively seeks feedback and to understand others perspectives, interests and concerns. Adapts approaches to different people and situations. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.

City Year Los Angeles, CA, USA Full-time

Sep 23, 2019

Site Operations Coordinator Featured

City Year Denver is seeking a dynamic, creative, and detail-oriented Site Operations Coordinator who will create processes to support the efficiency of the site and work in collaboration with the entire City Year staff. Reporting directly to the People & Site Operations Director, the Site Operations Coordinator is responsible for day-to-day office operations activities including, building management and vendor relations, office equipment and asset management, budget and expense tracking, accounts payable and receivable processing. The Site Operations Coordinator also serves as site liaison to City Year Headquarters and leads site-based AmeriCorps member support efforts in uniform management, local transportation, relocation benefits, and pantry. Working with the People & Site Operations Director, the Site Operations Coordinator will help plan site events like Opening Day, Principal Summit, and Graduation. The Site Operations Coordinator will help maintain an accurate and robust donor database, ensure all funds coming in are processed accurately and in a timely manner, and donors are acknowledged for their gifts. Additionally, this role will help support two large-scale fundraising events including annual Women's Leadership Breakfast and Ripples of Hope Business Luncheon. Activities may include registration support, set-up, production of needed collateral or materials and other activities to ensure a successful event. Finally, the Site Operations Coordinator will assist the Executive Director with communication and scheduling with external partners, including the Board of Directors and major donors. Additional special projects from the Executive Director will be assigned as needed. Job Description Responsibilities: The Site Operations Coordinator will provide cross-functional support across City Year Denver’s various departments and will ensure operational tasks are handled quickly and efficiently to keep the site running smoothly. Financial Management: Weekly processing of all accounts payable, travel, and cash management requests for the site while maintaining accurate documentation. Track expenses and monitor department budget. Timely submission of all financial documentation to Headquarters. System Management: Regularly create, lead, and assess systems for effectiveness for corps support projects including uniform management, RTD bus passes, relocation benefits, and needs-based pantry Assist in development operations including database management, donor acknowledgment, and gift processing Navigate CY systems, including SharePoint, Workday, and Salesforce Relationship Management & Support: Cultivate strong relationships with all stakeholders (internal and external to City Year) through efficient and consistent communication, solution-based thinking, and execution of tasks. Assist Executive Director in scheduling meeting with new and established partnerships as well as City Year Board of Directors Maintain good relationships with all vendors and property management company Support Executive Director and People & Site Operations Director in organizing and executing Board of Directors meetings, All-Staff meetings, and retreats Facilities & Resource Management: Lead efforts to management office space so it positively reflects our brand and individuals take pride in maintaining and using the space. Maintain good operations of all office equipment and complete weekly office supply orders. Host and organize any external group events hosted here at the Denver Site. Staff front desk. Provide phone coverage of the main phone line. Respond to staff and property management company needs as they pertain to office management. Event Planning & Logistics : Provide event support to the People & Site Operations Director for site events, including Opening Day, Principal Summit and Graduation. Provide event support to the Development Team in preparation for large-scale events including the Ripples of Hope Business Luncheon and Women's Leadership Breakfast. Support Collaborative Site Priorities: Participate and contribute to building the culture and impact of City Year Denver through cross-departmental efforts Qualifications: Associates Degree, Bachelor’s Degree or equivalent work experience Strong interpersonal and communication skills, both written and verbal Excellent organizational skills and acute attention to detail and accuracy Willingness to work under pressure and find creative solutions to problems Ability to multi-task and prioritize requests from multiple members of the team Demonstrated ability to work with individuals with diverse backgrounds, interests, and skills Skills in the Excel, Microsoft Suite, and/or Salesforce a plus Required to work out of the Denver site Ability to work some weekend and evening events as needed Strong connection to City Year’s mission and the national service movement AmeriCorps/City Year alumni are encouraged to apply Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.

City Year Denver, CO, USA Full-time

Sep 20, 2019

Special Projects Coordinator Featured

City Year Miami is seeking a dynamic, creative, flexible, and detail-oriented Special Projects Coordinator who possesses the ability to work collaboratively with internal/external teams and autonomously on self-directed projects. The Special Projects Coordinator will support the initiatives and responsibilities of the Executive Director and Managing Director of People and Operations, including executive projects, development initiatives, and administrative functions. The Special Projects Coordinator is responsible for supporting the Executive Director (ED) in their role of leading City Year Miami site staff and AmeriCorps members, and they will provide the ED with exceptional project management and administrative support. The Special Projects Coordinator must collaborate with staff members across all departments at the site and headquarters, including within the Senior Leadership Team. This role is responsible for managing the daily operations of the Executive Director, as well as supports material production for necessary internal and external meetings. The Special Projects Coordinator must possess a strong work ethic with exceptional written and oral communication skills. The selected candidate must also be skilled at managing multiple priorities and deadlines in a fast-paced, dynamic environment and exercise discretion when handling confidential communication. This position reports to the Managing Director of People and Operations. Job Description Executive Director Support Provide excellent administrative support to the ED, including maintaining calendars, scheduling meetings and conference calls, arranging travel, inputting data into City Year systems, creating agendas, taking notes, and reviewing mail. Serve as a point of contact for individuals and organizations seeking information from the ED, prioritizing requests, coordinating with internal staff, and ensuring outgoing communication is consistently timely and accurate. Anticipate logistical and informational needs of the ED to ensure they are well prepared for meetings, presentations, and events. Plan and prepare all logistics for internal and external meetings hosted by the ED. Support the ED’s participation on external community boards to position City Year as a leader and premier service partner in the Miami and greater Florida communities. Submit, track, and follow-up on high-priority needs of the ED through frequent and at times, in-depth interactions with all departments. Help prepare correspondence on an array of topics for a breadth of constituencies, including writing emails, memos, creating presentations, etc. Practice discretion when dealing with confidential matters. Organizational Initiatives and Site Support Provide excellent logistical and administrative support for the site, including planning events, arranging travel (including multi-day trips), planning and preparing for internal and external meetings, conferences, and retreats, reserving meeting rooms, arranging for appropriate Information Technology Services (ITS) support, arranging for food and refreshments, welcoming and escorting visitors, and assisting with office logistics and support. Collaborate with department Operations points and execute site-wide solutions and processes, ensuring clear and consistent communication across the site. Assist with special projects by conducting research, collecting and analyzing data, drafting reports, and preparing presentations for internal and external stakeholders. Provide Development Department support: Site initiatives/events such as MLK, Gala, Opening Day, and Graduation, Breaking Bread, staff meetings, board meetings and retreats. Process accounts payable, coordinate vendor services and relationships, and process and maintain local contracts. Troubleshoot technology and access issues as they arise (computers, accounts, printer, fax machine, desk phones, building fobs, keys, projectors and A/V needs). Liaise with building management and coordinate internally to maintain a clean and organized office space, manage conference room calendars, and coordinate guest reservations. Serve as a resource to staff and AmeriCorps members (ACMs) regarding operations questions and needs which include transportation, registration, special initiatives, supporting impact with event logistics, Team Leader meetings. Manage supply ordering to ensure staff and ACMs have the materials needed to be successful Qualifications Associate Degree plus 1-2 years of relevant experience. Exceptional oral and written communication skills. Proficiency using Microsoft Office programs. Strong interpersonal, time management, decision-making, and problem-solving skills. Results-oriented individual with excellent organizational skills, attention to detail, ability to think critically, and proven ability to handle multiple tasks and competing priorities. Proven ability to work as both a team member and independent leader. Ability to work with individuals of diverse backgrounds. Commitment to helping a highly successful organization implement systems and structures to support growth. Ability to be flexible in a fast pace and dynamic work environment. Deep understanding of City Year’s mission, core values, and national service movement. Compensation and Benefits Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more. City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.

City Year Miami, FL, USA Full-time