Jan 24, 2020
KIPP Dallas-Fort Worth Public Schools Dallas, TX Type: Leadership & Support Staff Full Time/Part Time: Full-Time Start Date: Immediate Subject: Grade: Organization: KIPP Dallas-Fort Worth Public Schools Preferred Locations: Contact: Email: Job Title: SCHOOL OPERATIONS ASSISTANT FLSA Status: NON-EXEMPT Department: KIPP DALLAS-FORT WORTH Position Reports To: SCHOOL OPERATIONS MANAGER KIPP Texas - DFW OVERVIEW KIPP Texas Public Schools is a statewide network of 52 public charter schools across Austin, Dallas/Fort Worth, Houston, and San Antonio educating over 27,700 students, covering a geographic footprint of over 400 square miles, and are among the 50 largest school districts in the state. KIPP Texas Public Schools is part of the national KIPP network of free, open-enrollment, college-preparatory public schools with a track record of preparing students in underserved communities for success in college and in life. There are currently 224 KIPP schools in 29 regions of the United States serving nearly 100,000 students At KIPP Texas - DFW, there are no shortcuts: outstanding educators, more time in school, a rigorous college-preparatory curriculum, and a strong culture of achievement and support help our students make significant academic gains and continue to excel in high school and college. Approximately 90 percent of our students are considered economically disadvantaged and most students come from neighborhoods where less than five percent of residents graduate from college. At a time when many have given up on public education - and the future of inner-city children - KIPP schools are raising expectations. Our students are outperforming their peers and advancing toward college because we set high standards, inspire achievement, and instill confidence. POSITION OVERVIEW The School Operations Assistant is critical to the successful and efficient running of KIPP Texas Dallas-Fort Worth schools. The School Operations Assistant reports to the School Operations Manager. Supporting the Assistant Principal of Operations' vision, the School Operations Assistant will assist with implementation and maintenance of clear operational systems and a supportive school environment that allows the school leadership team to focus on instruction and teachers to focus on scholars and families. This individual must be willing to get his/her hands dirty and relish the challenge of finding ways to work smarter and more cost-efficiently. The School Operations Assistant will work in coordination with School Operations Manager, in addition to working closely and collaboratively with school leadership, teachers and the KIPP Texas DFW school support center team. The School Operations Assistant serves as the embodiment of KIPP Texas DFW values and is the first person that visitors encounter. As such, the SOA will exhibit a calm and patient demeanor demonstrated by a customer- service orientation, and communicate the story of KIPP Texas DFW Along with these traits, the SOA will also manage up by attending meetings with Director of Campus Operations/School Operations Manager with key questions, updates and items that require joint problem solving. Lastly, like all KIPP Texas DFW members, the School Operations Assistant will exemplify the KIPP Credo at all times-when a teammate needs help, they give it. ROLES AND RESPONSIBILITIES Scholar Records Tracks and reports scholar attendance (this includes notifying families of excessive absences or lateness pursuant with school attendance policy, and includes filing truancy reports to court. Ensures that PowerSchool scholar/family data is up to date, which includes any initial data entry as well as maintaining current records Maintain up to date scholar records (lunch forms, immunizations, health screenings, emergency contact information); file paperwork as needed. Track recruitment, lottery records, and enrollment Create and track automated school messages Helps School Operations Manager to maintain child nutrition records Updates discipline records in PowerSchool Communications Creates and distributes weekly automated school broadcasts (or as needed at the discretion of school leadership). Coordinates, compiles, and distributes parent letters. Translates parent communication, both written and verbal Maintains repository of parent communication Assists with verbal translation as needed Sort/deliver mail, open when appropriate. Answers phones; ensures that all voicemails and/or missed calls are returned within 24 hours. Tracks phone and mail correspondence and disseminates messages to the appropriate parties Interface with all scholars and families on throughout the school day. Maintains electronic school calendars-has visibility of school events/meetings and after school activities. Maintains school Outlook calendar by ensuring visibility, scheduling events and posting room calendars where necessary Greets visitors and responds to in person inquiries Main Office & Equipment Orders supplies and maintains office supply list Ensures that the front office space is organized and clean Maintains system to organize supplies and deliveries Serves as a point person for copy machines/fax/phones. If the equipment is not working, assistant notifies the staff and works with technology department to ensure that they are working within 24 hours. Assist with Hearing and Vision Screenings, as needed Assist with Immunization Audits, as needed Medical Support Maintains log of scholar medical responses Assist with scholar medical needs Attends to injured scholar Dispense medication as required/needed to scholar Coordinate with families to develop and maintain scholar medicine log Call parents if injured/sick scholar need to be picked up First Aid/CPR certified Staff Culture/Joy Factor Helps with staff appreciation/joy factor from ordering food for Professional Development meetings, cakes for birthdays, and other events as needed, etc. Maintains calendar of staff birthdays and celebrations Coordinate with Director of Campus Operations and School Leader(s) to order staff gifts and food. Skills & Qualifications Bilingual (Spanish), preferred Associate's degree, required Bachelor's degree, preferred Experience goal-setting, providing meaningful feedback and setting professional development plans Multi-faceted, multi-skilled, resourceful and willing to do whatever it takes to help our school reach a level of academic excellence High level of detail orientation and sound excellent organizational skills Strong communication, feedback and facilitation skills Strong interest and willingness to serve in a strategic operations leadership role on behalf of the KIPP school Be available for events, activities or functions outside of school hours, including evenings and weekends. Maintain an appropriate, professional relationship with scholars, parents and staff. Compensation Salary for this position is competitive and depends on prior experience. In addition, a comprehensive benefits package is included. Physical Demands The physical demands characteristics described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Long periods of standing and sitting and have the ability to lift items up to 25 lbs. is required. There will be continued use of hands, wrist and arm movements. Requires normal/corrected vision and hearing. Position will require limited travel. Periodic participation in activities to support the KIPP team/mission (such as assembling lunches or rearranging lightweight furniture) is required. Work Environment The work environment characteristics described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Position will have periods of extended work week hours, which is required to support both the ongoing development of the school and the delivery of high quality education for all students. General Sign-Off The employee is expected to adhere to all company policies. Duties may be changed at the discretion of KIPP Texas Dallas-Fort Worth School at any time. Statement of Non-Discrimination KIPP Texas Dallas-Fort Worth is committed to a policy of equal treatment for all individuals applying for employment. KIPP Dallas-Fort Worth does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.
KIPP Texas Dallas, TX Full-time