350 administrative jobs found in Portland, ME

Job Description SCHOOL ADMINISTRATIVE ASSISTANT (.5 FTE) Mabel I. Wilson School 20 hours per week Qualifications: Upon hire, you will be required to obtain a Criminal History Record Check (CHRC) from the Maine Department of Education. Application Deadline is: Until suitable candidate is found When applying for this position, you will be required to upload the following documents in Word or pdf format: Resume Documents that are not required, but are helpful include: Cover Letter Transcripts MSAD #51 includes the towns of Cumberland and North Yarmouth. The district educates 2,239 students. MSAD #51 is an Equal Opportunity Employer

Job Description OOB/Saco Adult & Community Education Title: Student Services Administrative Assistant Reports to: Director of Adult Education Job Goal: To provide administrative support for adult education academic programs. Terms of Employment: This is a full time year round position with a starting salary range of $20-$22/hr. Benefits include individual/single health and dental coverage. Qualifications: Experience working in administrative support roles Proficient in office related technology tools Positive, collaborative, assiduous, creative, and passionate about education. CHRC Performance Responsibilities: Entering data in student information systems Administering standardized testing General office support for staff and students Assisting with connecting students to program services Event planning such as graduation Generating reports Communications with parents, students, and staff EQUAL OPPORTUNITY EMPLOYER: RSU 23 is...

Job Description OOB/Saco Adult Education Title: Adult Education Administrative Assistant Reports to: Program Director and/or Office Manager Job Goal: To provide administrative support for Adult Education enrichment/vocational programs. Terms of Employment: This is a full-time, year-round, position consisting of 40 hours/week at a rate of $20.00 - 21.00/hr. Benefits include individual/single health, eye, and dental coverage; retirement savings options; and paid vacation. The employee may attend one free course per semester, not to exceed $150 per course/semester. Excellent communication and organizational skills, computer experience, and customer service experience are essential. Knowledge of the FileMaker Pro database and Mac computer use is a bonus. Must be a self-starter willing to work independently. Qualifications: Associate's Degree or higher CHRC Excellent customer service skills Experience working in administrative support roles Positive,...

Job Description Special Education Administrative Asst & Data Specialist Full Time District Office, Kennebunk, ME, US Yesterday Requisition ID: 1041 Apply Salary Range: $25.72 To $32.12 Hourly Salary Range: $25.72 - $32.12 per hour Work Schedule: 37.5 hours per week September to June (School Year) Position Summary: As the district-wide Data Specialist for the Special Services department, you will deliver measurable results in performing full secretarial and diversified administrative duties within the Special Services Department, serving the needs of the administrator and/or Director, staff, students and the public in a highly professional and confidential manner. Qualifications: Love what you do, working at RSU 21. Must have a High School diploma with two years of postsecondary training in a related field or a minimum of three years office experience, or such alternative qualifications the School Board may find acceptable. Extremely proficient using...

Job Description Welcome to Maine School Administrative District #75 Serving Maine's Midcoast communities of Bowdoin, Bowdoinham, Harpswell, and Topsham, MSAD 75 is home to over 2,350 students and more than 600 faculty and staff members. MSAD 75 is seeking a Part time Administrative Assistant at Woodside Elementary School to join our vibrant educational community. Together, we can inspire the next generation of learners and leaders. POSITION: Part time, 10 hours/week PAY RATE: $25.49 - $26.25/hour (DOE) ESSENTIAL FUNCTIONS : Prepare letters, reports and other forms of correspondence. Manage student records in the Infinite Campus database. Maintain student records as required, including, but not limited to, student registrations and/or transfer of records between schools. Assist the building Principal with budget management and process purchase requests through standard district accounting practices. Place and receive telephone calls and record messages;...

Job Description A dministrative Assistant / Receptionist -- Central Office Position Description: This position serves as the Administrative Assistant and primary Receptionist for the Central Office of the Portsmouth School Department. The core function of this role is to provide dedicated administrative support to the Assistant Superintendent and the Business Administrator while serving as the primary point of contact and hospitality lead for all visitors to the Central Office. Reporting Relationship Reports directly to the Assistant Superintendent. Duties and Responsibilities Reception & Office Hospitality Initial Point of Contact: Serves as the first point of contact for all visitors to the Central Office; greets, screens, and directs guests to the appropriate personnel or department. Communications Management: Screens incoming phone calls and messages, redirects inquiries, and handles sales solicitations. Mail & Deliveries: Receives, sorts, and...

Job Description POSITION: Special Education Administrative Assistant DISTRICT: Hollis -Brookline COOP School District SCHOOL: Hollis-Brookline Middle School SALARY: Category 5 ~ 8 hours per day (40 hours per week) School Year with some additional summer days POSITION DESCRIPTION: As a Special Education Administrative Assistant, you will play a crucial role in supporting our special education department and ensuring smooth operations. You will assist in administrative tasks, communication with parents and staff, and maintaining accurate records related to special education services. Your attention to detail, organizational skills, and empathy will contribute to the success of our special education programs. Key Responsibilities: Manage and organize special education files, records, and documentation. Scheduling Special Education Meetings with parents and staff. Communicate effectively with parents,...

Job Description ADMINISTRATIVE ASSISTANT - GROUP 1, 46 Weeks, 37.5 hours per week Under the direction of the Superintendent of Schools, the Administrative Assistant performs record keeping and administrative secretarial work in supporting the Administrators and office activities within Central Office. Examples of Responsibilities: Performs administrative support for the Administrators, Directors, Coordinators, and other staff within the central office. Performs various daily functions which include drafting/preparing correspondence to faculty, parents, and outside agencies. Schedules meetings and maintains calendars. Monitors and orders supplies. Processes incoming and outgoing mail. Assists students, building staff and visitors. Receives, screens and routes incoming calls; operates school security systems and provides assistance to visitors. QUALIFICATIONS: High school graduation with courses in office procedures and business practices;...

Job Description 12-Month Administrative Attendance Coordinator Primary Purpose Under the direct supervision of the Director of Human Resources provides support to the department for the purpose of employee attendance, workers compensation reporting and unemployment Essential Functions Management of faculty and staff daily attendance including maintaining administration software system for the purpose of sick, vacation and personal time. Maintains information regarding leaves of absence. Maintains information regarding leaves of absence maternity/paternity leaves/FMLA Manages workers compensation claims/communication Administers, maintains and authorizes unemployment claims Provides substitute and unpaid updates to the payroll department Prepares reports from the HR database as required or requested Serves as a system administrator for HR database for resetting login or user access Knowledge, Skills and Abilities Maintains various human resources documents...

Job Description Keene High School is seeking a detail-oriented and organized professional to join our team as an Administrative Assistant I (Purchasing). This role is essential to our daily operations, ensuring that our school has the resources it needs to succeed through efficient clerical and financial support. The primary purpose of this position is to manage a variety of clerical, bookkeeping, and accounting activities. Key Details: Purchasing: Coordinate the acquisition of supplies and services for district schools. Accounting & Bookkeeping: Maintain accurate financial records and process transactions. Budget Support: Assist in monitoring departmental budgets and financial reporting. Clerical Operations: Manage documentation, filing, and data entry related to fiscal activities. Why choose KHS? Top-Tier Benefits: High-quality health and dental insurance, life insurance, EAP, etc. Retirement Security: Enrollment in the New Hampshire Retirement...

Job Description TITLE: Administrative Secretary: Student Services Office TYPE OF POSITION: Full-time (1.0), anticipated 9/8/2026 start; salary commensurate with experience (range $26.09-$35.40/hour) LOCATION: District, Hopkinton, Massachusetts AREA OF CONSIDERATION: All qualified candidates This is the position of Administrative Secretary: Student Services Office . The incumbent serves as the Director of Student Services' administrative special education and Title 504 support person. The incumbent also serves as a resource for the team meeting process, and Individual Education Plan (IEP) and 504 records management districtwide, and also works with the Bureau of Special Education Appeals (BSEA) on IEP-related matters, as necessary. The Administrative Secretary ensures confidentiality and compliance with regulations and policies related to special education. The Administrative Secretary reports to the Director of Student Services. DUTIES: Duties include, but...

Job Description Paul Cuffee School, a K-12 public charter school of choice, educates a diverse community of students from the City of Providence, Rhode Island. We respect each individual and the world we share. This quality of our community is central to our mission. In the spirit of Paul Cuffee's life, we teach students to value and practice personal initiative, perseverance, and social responsibility. Our School accomplishes these goals through a rigorous academic program which, enriched with maritime experiences, fosters discovery and critical thinking. We prepare students for higher education, lifelong learning, and active citizenship. To learn more about our school, please visit us at www.paulcuffee.org Reports To: Manager of Admissions and Family Services Status: Non-Exempt, Union, 12-month position Hours : Full-Time Position Summary The Admissions and Family Services Administrative Assistant provides administrative and operational support for the School's...

Job Description Amherst-Pelham Regional School District Job Description Position: Administrative Assistant to the Assistant Principal Grade: Clerical Grade G Work Year: School Year (10 months) Reports to: Assistant Principal Position Overview The Administrative Assistant to the Assistant Principal provides high-level clerical and organizational support to ensure the effective functioning of the Assistant Principal's office. The position requires discretion, initiative, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality. Key Responsibilities MCAS Coordination (ARHS & ARMS): Support administration of state-mandated MCAS testing at Amherst Regional High School and Amherst Regional Middle School, including scheduling, materials organization, and communication with staff. 504 Team Scheduling: Coordinate and schedule 504 Plan team meetings in collaboration with Assistant Principals,...

Job Description Job Description - 10 Month School Administrative Assistant Qualifications: Associate's Degree, two years of college (60 credits) or equivalent experience as deemed appropriate by the Board of Education Demonstrate aptitude or competence for assigned responsibilities Proficiency tests may be included in the interview process Reports To: Building Administration General Description: To assist the Principal (and Assistant Principal, if applicable) with organization, recordkeeping, reporting and parent communication of the school office to ensure the smooth and efficient operation and obtain a positive impact on the education of children. To perform a variety of student records preparation and maintenance, as well as school administrative support work of moderate difficulty; to use specialized software and standard office technology at a skilled level; to have a high level of public contact and to perform related work as required. Essential...

Job Description TITLE: Make It Happen Site Coordinator - King Middle School POSITION OVERVIEW: The Make it Happen Site Coordinator is one of the positions under Portland Public Schools' Youth Development Program. Make It Happen is an academic support and college readiness program operated by the Multilingual and Multicultural Center at the secondary level to help language minority students develop competitive academic profiles, prepare for high school success, and secure college admission and financial aid. The Site Coordinator will become an integral part of school culture and work closely with staff, students, and volunteers. This position aligns with the academic school year, with an additional 20 work days expected throughout the summer. ESSENTIAL RESPONSIBILITIES: Oversee operation of academic support programming in the Make It Happen Academic Center Manage volunteer academic tutors and partners Recruit and engage target multilingual students and monitor...

Job Description TITLE: Make It Happen Site Coordinator (1 Year Only) - Lincoln Middle School POSITION OVERVIEW: The Make it Happen Site Coordinator is one of the positions under Portland Public Schools' Youth Development Program. Make It Happen is an academic support and college readiness program operated by the Multilingual and Multicultural Center at the secondary level to help language minority students develop competitive academic profiles, prepare for high school success, and secure college admission and financial aid. The Site Coordinator will become an integral part of school culture and work closely with staff, students, and volunteers. This position aligns with the academic school year, with an additional 20 work days expected throughout the summer. ESSENTIAL RESPONSIBILITIES: Oversee operation of academic support programming in the Make It Happen Academic Center Manage volunteer academic tutors and partners Recruit and engage target multilingual students...

Job Description TITLE: Director of Elementary English for Speakers of Other Languages (ESOL) Programming POSITION OVERVIEW: The Director of Elementary ESOL Programming plays a vital role in supporting Multilingual Learners (MLs) within Portland Public Schools. Reporting to the Assistant Superintendent of the Elementary Network Team, this position focuses on meeting the academic, social-emotional, cultural, and legal needs of MLs. Collaboration with the Family and Communications' Multilingual Center Intake team is essential for success in this role. The Director will provide vision, manage compliance, and support school leadership and ESOL staff within the District's English Language Development (ELD) program to enhance student achievement and proficiency in English while valuing students' home languages. The Director of ESOL will also work closely with the Director of Academics, and other Elementary Network Team directors, to implement various priorities in the Strategic...

Job Description TITLE: Healthcare Workforce Program Coordinator (Mid-Coast/Northern Maine) - Portland Adult Education / NMRC POSITION OVERVIEW: Under the supervision and direction of the NMRC Statewide Senior Program Coordinator, and working closely with NMRC advisors, statewide project partners and Portland Adult Education (PAE) Workforce Department staff, the Healthcare Workforce Program Coordinator supports implementation of the Strengthening Maine's Healthcare Workforce initiative in Mid-Coast and Northern Maine. This position helps expand access to healthcare workforce pathways for two priority populations: adults age 55 and older exploring healthcare employment or volunteer roles, and internationally trained professionals (ITPs) and multilingual adults returning to or newly entering the healthcare field. The Coordinator works independently in the field to convene stakeholders, facilitate focus groups and listening sessions, conduct research to inform program...

Job Description TITLE: Make It Happen Site Coordinator - Casco Bay High POSITION OVERVIEW: The Make it Happen Site Coordinator is one of the positions under Portland Public Schools' Youth Development Program. Make It Happen is an academic support and college readiness program operated by the Multilingual and Multicultural Center at the high school level to help language-minority students develop competitive academic profiles and secure college admission and financial aid. The Site Coordinator will become an integral part of school culture and work closely with staff, students, and volunteers. This position is for approximately 11 months per year, starting two weeks before the first student day and concluding two weeks after the last student day. ESSENTIAL RESPONSIBILITIES: Oversee operation of academic support programming in the Make It Happen Academic Center Manage volunteer academic tutors and partners Recruit and engage target multilingual students and...

Job Description TITLE: Special Education Teacher, Behavioral and Social-Emotional Support (Breathe Program) Moore Middle POSITION OVERVIEW: Portland Public Schools is seeking a highly qualified special educator for our Breathe Program at Lyman Moore Middle School. The Special Education Teacher / Case Manager works with Breathe Program students in both mainstream and special education settings, and collaborates with the Breathe Program Social Worker and BCBA to determine optimal programming for students. The Breathe Special Education Teacher is responsible for overseeing the delivery of services in students' Individual Education Plans and providing specialized instruction to ensure that each student progresses in meeting IEP goals. ESSENTIAL RESPONSIBILITIES: Provide evidence-based specially designed instruction to students with Individual Education Plans (IEP) to ensure that each student progresses in meeting the district's learning benchmarks Serve as case...