353 administrative jobs found in Portland, ME

Job Description Accepting applications for the 2025-2026 school year. Maine Connections Academy (MCA) is a tuition-free, full-time virtual public charter school serving students statewide in grades 7-12. As a member of the MCA team, the Administrative Assistant II plays a vital role in supporting school operations, family engagement, and administrative needs across the school year cycle. This position is based in our South Portland office and includes responsibilities ranging from family outreach to event coordination and leadership support. Key Responsibilities: Provide year-round administrative support to the leadership team and staff Coordinate and support logistics and supplies for state testing, academic summits, professional development days, and other in-person events, including booking venues, booking lodging/accommodations, organizing supplies, and processing contracts Serve as the primary point of contact for incoming calls, emails, and office visitors...

Job Description Elementary School Health Office Administrative Assistant Stratham Memorial School is seeking a warm, organized, and detail-oriented Medical Administrative Assistant to support the daily operations of our elementary school health office. Serving students from Pre-K through 5th grade, this position plays a vital role in helping to ensure the health and safety of our youngest learners. The ideal candidate enjoys working with children, has a background in healthcare or school office settings, and can balance medical clerical work with compassionate student care. Key Responsibilities: Welcome and assist students visiting the health office with care and empathy Provide administrative support to the school nurse, including scheduling and recordkeeping Maintain accurate, confidential student health records in compliance with HIPAA and FERPA Communicate effectively with parents/guardians regarding student health concerns Assist in organizing and...

Job Description Exeter High School Administrative Assistant in the Commons (190 Days) Description Exeter High School is looking for an individual to join our administrative assistant team, responsible for a variety of needs, supporting students, families and staff in a student Commons area. Under the direct supervision of the principal, this candidate can provide clerical, secretarial and administrative assistance to school administration at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, and school staff. Essential Functions Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters. Registers/enrolls new students and families. Provides information to all families regarding Swasey practices. Assists in planning and scheduling school...

Job Description Who We Are Salem Academy Charter School (SACS) is a nationally ranked urban charter school north of Boston, MA offering a rigorous college preparatory program to nearly 500 students in grades 6-12. Since 2004, SACS has been committed to serving the diverse population of Salem. Through a unique integration of rigorous college preparatory classes with service to the community, Salem Academy graduates informed, articulate and proactive individuals of strong character. What We Believe Salem Academy is committed to building a diverse and inclusive community. We seek to support a faculty and staff that reflects the rich diversity of our student body, creating a culture and environment where diverse perspectives, ideas, and identities are valued and integrated into our way of working and educating students. Salem Academy values a school culture that celebrates learning, and we believe that the adult culture in the school is the foundation of the school's success....

Job Description POSITION: Senior Administrative Assistant, Full-Time, Full Year DISTRICT: Hollis School District BUILDING: Hollis Primary School SALARY: Category 5 POSITION DESCRIPTION: Assists building administrator(s) with managing the school office; provide administrative support; maintains positive interaction with parents, students, staff and general public; understands administrative procedures and policies of the school and the district; other duties as assigned. MINIMUM REQUIREMENTS: High school diploma or equivalent required; experience in the use of personal computers and other modern office equipment, including office software, student information systems and budgeting software; Proficiency in basic math skills and business English; excellent verbal and written communication skills, including the ability to communicate well with others; experience in a school office environment preferred....

Job Description Belmont Public Schools 2025 - 2026 Openings Belmont High/Middle School Administrative Assistant This position provides administrative support to the Visual and Performing Arts and Curriculum Directors at the high/middle school using a variety of district computer systems. Handles daily work pressures, requiring constant concentration to a high volume of clerical work. Must be able to successfully perform the essential duties and responsibilities. An ability to relate pleasantly and effectively with students, staff and the community is vital to the success of this position. Unit C: 44 weeks - $21.92 (Step 1) - $32.02 (Step 9) 35 hours per week Start date: Immediately Apply online: https://www.belmont.k12.ma.us/page/employment-opportunities (It is the policy of the Belmont Public Schools to afford equal employment opportunity to all qualified persons regardless of race, color, religion, national origin, age, military status, sexual...

Job Description Summary of Position: The Middle School at Milton Academy is seeking a Middle School Administrative & Operations Coordinator. The ideal candidate will oversee daily office functions and provide high-level support to the Middle School Principal. This role serves as the central hub for communications, scheduling, and logistics, ensuring smooth coordination across students, families, faculty, and staff. The candidate will be proactive, highly organized, and adept at managing multiple priorities, blending administrative support with operational management to strengthen the overall efficiency and experience of the Middle School community. Welcome to ATX Learning About our School: Milton Academy is an independent college preparatory K-12 school, boarding and day in grades 9-12, located south of Boston. Milton Academy cultivates in our students a passion for learning and a respect for others. Milton students grow by developing their own identities,...

Job Description POSITION: Administrative Assistant - School Year; School Based Principal's Office South River Elementary School (35 hours per week) STARTING DATE: As soon as possible SALARY: Clerical Personnel Salary Schedule ORGANIZATIONAL RELATIONSHIP OR LINE OF AUTHORITY: Reports directly to Building Principal QUALIFICATIONS: High school graduate, Associates preferred. Office and computer experience required, including familiarity with Windows, Excel, Google Calendar, and other basic Google Applications (student management System-Aspen program preferred). Typing, filing, telephone, and organizational skills required. Strong oral and written communication, and interpersonal skills. Experience in school system preferred. Ability to maintain confidentiality and to relate well with elementary school students, parents and staff. Marshfield Public Schools will not be accepting hard copies of resumes and/or applications....

Job Description Salary Range: $19.50-22.00 Full time; 7:00 am - 4:00 pm (42.5 hours per week; overtime eligible) Worcester Cultural Charter Public School is seeking a Front Office Administrative Assistant to provide administrative support. The successful candidate will possess experience working in diverse schools with English Language Learners and students with disabilities. Candidate must share WCACPS's mission and EL Education philosophy, which will provide K-6 students with rigorous, real world learning experiences in a supportive and nurturing school community, helping all students to become reflective inquisitors, articulate communicators, critical thinkers, and skilled problem solvers. Successful candidate should have a collaborative spirit of "we are crew, not passengers." The Administrative Assistant will report to the Head of School. Key Responsibilities Front desk receptionist; answers telephone calls and delivers messages; greets and directs children,...

Job Description TITLE OF POSITION: Administrative Assistant /Attendance LOCATION: Nauset Regional High School DESCRIPTIVE STATEMENT OF POSITION: 10-month position, 40 hrs/week, 8.0 hrs. per day See below description. QUALIFICATIONS: See below description. SALARY: Per prevailing contract AVAILABILITY: Immediate TITLE: High School Office & Student Accounts Administrative Assistant (Level C) IMMEDIATE SUPERVISOR: Principal JOB OBJECTIVE: Provide administrative and operational support to the Principal and staff to ensure the efficient operation of the school and a positive, effective, safe learning environment for all students. ESSENTIAL FUNCTIONS: 1.Communication /Community, Student and Staff Relations a. Act as Receptionist for the School b. Proactively greet and direct visitors and callers, and maintain a welcoming and service-oriented office environment c. Interact with students, staff and community members to independently resolve routine...

Job Description PVPA has an opportunity for a professional Main Office Administrative Assistant starting immediately. We are looking for an organized, high-energy individual who enjoys collaborating with colleagues and working with students in grades 7-12 in a fast-paced environment. As the first point of contact you will be greeting all visitors to the school as well as triaging any staff and/or student issues. Under the supervision of the Chief Financial Officer you will: 1.Greet school visitors and answer telephones, provide information, and answer questions in a friendly and welcoming manner 2.Demonstrate exceptional interpersonal and organizational skills working with faculty, staff, students, parents, and community members to facilitate clear and timely communication 3.Perform general office duties while always maintaining a business atmosphere 4.Maintain main office records, sorting and filing in accordance with the school's policies 5.Respond to a wide variety...

Job Description POSITION SUMMARY The Charter Office Administrative Assistant is a calendar-year, full-time position that reports to the Director of Operations. The Charter Office Administrative Assistant works with the Charter Office team to welcome families, guests, volunteers, community members, staff, and visitors to the school while ensuring that safety protocol and procedures are observed. The Charter Office Administrative Assistant manages communications, including attendance, transfers, calls and emails, and handles additional office projects and workflow as assigned. EXPECTATIONS AND RESPONSIBILITIES School Receptionist Welcome students, families, teachers, visitors to the school. Serve as the main front desk contact as needed throughout the day Answer the phone and direct calls appropriately Process student absences, tardies and dismissals and enter all codes into PowerSchool Communicate student attendance issues with families each day, including tardies and...

Job Description Assistant Principal for Academics Start Date: July 1, 2026 Cheverus High School, a co-educational, independent, college preparatory school in Portland, Maine sponsored by the Society of Jesus (Jesuits), invites applications for the Assistant Principal for Academics position for the 2026-2027 academic year. Founded in 1917, the mission of Cheverus High School is to prepare young men and women to become global citizens and lifelong learners by fostering intellectual, spiritual, physical, and personal excellence, according to the nearly 500-year-old Jesuit tradition. The School is recognized for its uncompromising academic, athletic and co-curricular excellence. Cheverus is committed to the Ignatian vision of "magis," which challenges the entire School community to seek the "greater good" and to embody this by becoming men and women for and with others. Nestled in the residential Back Cove neighborhood of the City of Portland, Cheverus enrolls more than...

Job Description Chief Financial Officer Cheverus' Mission Statement: An inclusive Jesuit Catholic college preparatory school, Cheverus teaches students to be people for and with others and to pursue intellectual, spiritual, physical and personal excellence for the greater glory of God. Qualifications: The Chief Financial Officer should hold at least a bachelor's degree in finance, accounting, business administration, or a related field, with an advanced degree (such as an MBA) or professional certification (CPA) strongly preferred. The ideal candidate will have significant senior-level financial leadership experience with demonstrated expertise in budgeting, forecasting, financial reporting, and compliance in nonprofit or educational settings. Experience working in independent, Catholic, or mission-driven organizations is highly desirable. The CFO must demonstrate strong ethical judgment, discretion, and the ability to align financial strategy with institutional mission...

Job Description TITLE: Assistant Superintendent of Secondary Schools - Central Office POSITION OVERVIEW: As a member of the District's Leadership Team, the Assistant Superintendent of Secondary Schools is responsible for the academic success of students in three middle schools, three high schools, a career and technology regional school, and Portland Adult Education. The Assistant Superintendent supervises secondary building leaders, manages a network team of five directors and collaborates with the Superintendent, Chief Schools and Academics Officer, Principals, and other school system leaders to design and implement the programs and policies of the Portland Public Schools. The position has approximately 13 direct reports, including the principals of all district middle and high schools and a network team consisting of directors of instruction, special education, ESOL, school innovation, and school climate. The Assistant Superintendent is responsible for ensuring high...

Job Description POSITION OVERVIEW: High School Principal - Deering High Deering is currently hiring a Principal who is deeply committed to great student outcomes. For this role, the school specifically seeks: A collaborative instructional leader, who can forge a shared, equity-oriented vision for the school that ensures all students have access to the instruction, resources and support to achieve at high levels; A strong partnership-builder with students, staff, families and the community, who sees Deering as a place where students, families and educators feel safe and a sense of belonging. The Principal is responsible for administering and supervising the overall school program and providing educational leadership for the students and staff members consistent with the educational goals of the community and our 5-Year Strategic Plan. This individual will recruit, retain and develop high-quality faculty and staff, and support all members of this diverse community in...

Job Description TITLE: Lead Lunch and Recess Coordinator - Longfellow Elementary POSITION OVERVIEW: The Lead Recess Coordinator would take the lead in overseeing both K-2 and 3-5 lunch duty and K-2 and 3-5 recess supervision. While the Assistant Principal and Principal would be available for support and consultation, the Lead Lunch and Recess Coordinator would manage the following: Arrive at 10:00 to prepare supplies and materials for smooth recess and transition of cafeteria (which is a gym and cafe), allowing for any subs or additional adults to be placed on duty depending on daily attendance Check in with Principal and Assistant Principal around any areas of concern or follow-ups from the day before Support transition of students from class to lunch to recess and back to class Serve as lead around communication of procedures and processes on cafe and playground (e.g. lining up, eating lunch, cleaning up, transition, being safe, etc) Supervise safety of cafe and...

Job Description DIRECTOR OF BUSINESS SERVICES MSAD #51 is seeking a Director of Business Services, a senior administrative role responsible for all business functions of the school district, including finance, human resources, transportation, technology, food services, and facilities. The start date for this position is July 1, 2026. The Director of Business Services works closely with the Superintendent of Schools to ensure the integrity of operational areas, financial oversight, annual budget development, collective bargaining, and capital facilities and building projects, among others. A minimum of a bachelor's degree in business administration, management, accounting, or equivalent, with advanced degree preferred. Experience in business management, accounting and supervision, along with knowledge of school finance, preferred. Applicants with progressive experience in other school leadership roles will also be considered. Application Deadline is: Friday, February 6,...

Job Description Special Education Teacher You can be a teacher anywhere! Come and talk to us about a different experience. *Variety of grade levels available *Functional Classes available *Social-emotional class available * Behavioral Classes available * Resources Room Under the general supervision of the School Principal, to maximize the learning experience of students with special needs, in academics, interpersonal skills and activities of daily living by implementing district-approved curriculum; documenting teaching and student progress/activities, and outcomes; addressing students' specific needs; providing a safe and optimal learning environment. School Description: We expect staff and students to embrace challenges and strive to attain excellence while exemplifying Tiger PRIDE: Perseverance, Respect, Integrity, Dependability, and Empathy. Brief Job Duties: The ideal candidate will have experience in the following areas: - Conducts assessments,...

Job Description We are seeking: Preschool Psychologists who conducting remote evaluations. Enjoy the flexibility of making your own schedule and the benefits of a strong, supportive team of fellow Psychologists! Evaluations only Flexible schedule Flexible location and partial work-from-home There are multiple openings for full and part-time throughout the state. Check out why we are a different experience Benefits include: Health insurance: Medical, Dental, and Vision Professional Development 403 B Retirement Options PTO time offered Paid COVID time Flexible scheduling Mileage reimbursement NOTE: Southern Maine Administrative Collaborative employees are not eligible for Maine State Retirement but are eligible to participate in a 403(b) retirement plan. The Southern Maine Administrative Collaborative (SMAC) hires SLPs to serve children in Maine's preschool, daycare, school, and clinic settings. Our mission is to provide speech and language services for...